DEPARTMENT
Infrastructure
AGENDA NO.
5d
MEETING DATE
June 27, 2023
Last updated: 05.03.2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract Manager: Joseph Wong
Award Contract Nos. PUC-0002.A-B, Master As-Needed Fire Protection and Fire Alarm – Inspection, Maintenance, and Repair
Summary of
Proposed
Commission Action:
Award two Master As-Needed Fire Protection and Fire Alarm – Inspection, Maintenance, and Repair Contracts, PUC-0006.A, and PUC -0006.B, each with a not-to-exceed agreement capacity of $1,500,000 and a duration of up to 1,827 consecutive calendar days (five years) to the responsible firms that submitted responsive statement of qualifications , Cosco Fire Protection, Inc. (PUC-0006.A) and Siemens Industry, Inc. (PUC-0006.B).
Background: This contract will improve safety and allow contracting efficiencies when hiring firms to maintain San Francisco Public Utilities Commission’s (SFPUC)
fire protection and fire alarm systems. In the past, individual departments would prepare purchase requisitions and contracts to maintain the department’s fire systems. Working collaboratively within SFPUC allows a streamlined approach for hiring fire protection contractors for the entire agency that will result in improved maintenance and functionality/reliability of the fire protection systems and lower maintenance costs.
Scope of Contract: The contract work will cover locations at various SFPUC -owned facilities throughout the counties of San Francisco, San Mateo, Santa Clara, Alameda, San Joaquin, Stanislaus, and Tuolumne. The Contract required firms to meet a 48-hour response time for emergencies. Siemens Industry, Inc. qualified for all counties, and Cosco Fire Protection, Inc. qualified for only San Francisco, San Mateo, Santa Clara, and Alameda Counties.
Because this is a master as-needed contract, work will be performed on an “if- and-as-needed” basis in accordance with San Francisco Administrative Code Section 6.65. When work is available, Staff will prepare and transmit to the contractors a Quote Request Package detailing the description of services needed, estimated cost, required deliverables and schedule. Staff will invite all qualified contractors awarded a master agreement to submit a competitive quotation on the Quote Request Packages. After receipt of quotations, Staff will evaluate the quotations and issue a Contract Service Order to the qualified contractor that submitted the lowest quote.
The Contract work consists of, but is not limited to:
Agenda Title: Master As-Needed Fire Protection and Fire Alarm – Inspection, Maintenance, and Repair Commission Meeting Date: June 27, 2023
• Inspection, maintenance, and repair services to SFPUC’s fire protection equipment that include fire suppression, sprinklers, smoke detectors, fire extinguishers, and other fire protection equipment; and • Monitoring, testing, and inspection of fire alarms sy stems, and maintenance and repair of such systems.
Funding and Costs: Funding Source: Water, Power and Wastewater Enterprises’ capital and operating budgets.
Engineer’s Estimate: $1,500,000
Award: Not-to-exceed amount of $1,500,000 and authorize spending authority up to $1,500,000 cumulatively
Schedule: Estimated Notice-to-Proceed Date: August 2023 Estimated End Date: August 2028
Duration: 1,827 consecutive calendar days (five years)
Evaluation and
Selection:
Prior to issuing the Request for Qualifications, Staff identified and contacted seven fire protection service firms (Siemens, Jorgeson, Pacific Auxiliary, Saba International, International Fire, Battalion One, and Cosco) as potential contractors for this contract. On February 17, 2023, Staff advertised a Request for Qualifications . On April 11 , 2023, SFPUC received two statement s of qualifications from Siemens Industry, Inc. and Cosco Fire Protection , Inc.
Both firms submitted responsive statements of qualifications that demonstrated that the two firms are qualified to perform the work. Cosco Fire Protection, Inc. limited the locations where it can perform work, excluding San Joaquin County. Staff recommend s contract award s to the two firms, Siemens Industry, Inc. (PUC-006.A.) and Cosco Fire Protection, Inc . (PUC- 0006.B.)
Bid History:
Advertised: February 17, 2023
Applications Received: On April 11, 2023, SFPUC received statements of qualifications from two firms:
Applicants Final Rank
Siemens Industry, Inc. Qualified
Cosco Fire Protection, Inc. Qualified
There were no bid preferences available in this procurement. Bid discounts may apply during the Contract Service Order quotation evaluation phase.
Environmental
Review:
This action does not constitute a “project” under the California Environmental Quality Act Guidelines Section 15378(a) because there would be no physical change in the environment.
Agenda Title: Master As-Needed Fire Protection and Fire Alarm – Inspection, Maintenance, and Repair Commission Meeting Date: June 27, 2023
Local Business
Enterprise
Participation and
Non-Discrimination
In Contracting:
Local Business Enterprise subcontracting requirement for this contract may be established and applied at the Contract Service Order quotation evaluation phase.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) is responsible for the functionality and reliability of the fire protection and fire alarm systems at SFPUC facilities to protect the safety of personnel, facilities, and the public. The functionality of the systems relies on inspection, monitoring, maintenance, and repair services by contractors qualified and experienced to perform the work; and
WHEREAS, On February 17, 2023, SFPUC advertised Master As-Needed Fire Protection and Fire Alarm – Inspection, Maintenance, and Repair; and WHEREAS, The Engineer’s Estimate is $ 1,500,000 for this work to perform inspection, maintenance, and repair of fire protection devices and fire alarm systems; and WHEREAS, The contract duration is five years; and
WHEREAS, On April 11 , 2023, SFPUC received statements of qualifications from two firms; and
WHEREAS, Staff and Contract Monitoring Division review ed the statements of qualifications and determined that Cosco Fire Protection, Inc. (PUC -0006.A) and Siemens Industry, Inc. (PUC-0006.B) both meet the qualifications and experience standards established in the Request for Qualifications; and
WHEREAS, This action does not constitute a “project” under the California Environmental Quality Act Guidelines S ection 15378(a) because there would be no physical change in the environment; and
WHEREAS, Funds are available from Water, Power and Wastewater Enterprises through their capital and/or operating funds; now, therefore, be it RESOLVED, That this Commission hereby awards Contract Nos. PUC-0006.A and PUC- 0006.B, Master As-Needed Fire Protection and Fire Alarm – Inspection, Maintenance, and Repair, each with a not-to-exceed amount of $1,500,000, and for a duration of 1,827 consecutive calendar days, to the following responsible applicants, Cosco Fire Protection, Inc. (PUC -0006.A) and Siemens Industry, Inc. (PUC-0006.B)
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of June 27, 2023.
Secretary, Public Utilities Commission