DEPARTMENT
Infrastructure
AGENDA NO.
5c
MEETING DATE
August 8, 2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract/Project Manager: Johanna Wong
Amendment No. 1 to Contract No. PRO.0085.C, Hetch Hetchy Capital Improvement Program Region As-Needed Engineering Services
Summary of Proposed
Commission Action:
Amend Contract No. PRO.0085.C, Hetch Hetchy Capital Improvement Program Region As -Needed Engineering Services with Stantec Consulting Services, Inc., AGS Inc., Joint Venture , to increase the contract amount by $1,000,000 for a new total contract amount of $5,500,000 with no change to the contract duration, to continue providing as-needed engineering s ervices for San Francisco Public Utilities Commission capital improvement projects in the Hetch Hetchy region.
Background: The San Francisco Public Utilities Commission (SFPUC) has retained the services of qualified consultants to assist the SFPUC staff and to supplement City engineering design efforts on an as -needed basis, including initial planning, programming, design, engineering support during construction and start -up, an
d knowledge transfer for water
conveyance, water/wastewater treatment, water distribution, wastewater collection, and power projects. The consultants assist SFPUC staff in the implementation and completion of various SFPUC projects on an as -needed basis and are called upon to provide related services for a portion of projects at any stage.
On May 14, 2019, by Resolution No. 19- 0189, this Commission awarded Contract Nos. PRO.0085.A -C, H etch Hetchy C apital Improvement Program Region As-Needed Engineering Services, each with an amount not-to-exceed $4,500,000, and each with a duration of five years to AECOM Technical Services, Inc. (PRO.0085.A), McMillen Jacobs -Joe Hill JV (PRO.0085.B), and Stantec -AGS JV (PRO.0085.C).
Multiple staff working on Hetch Hetchy -related projects have raised potential requests for engineering support services. The additional contract amount will ensure that th is contract has capacity to provide required services.
Scope of Contract: The Contract work location is the Hetch Hetchy Region.
Agenda Title: PRO.0085.C, Hetch Hetchy Capital Improvement Program Region As-Needed Engineering Services Commission Meeting Date: August 8, 2023
The Contract work is assigned by task order on an as-needed basis and may consist of:
• Civil, Electrical or Mechanical Engineering: Design, analysis, and condition assessment for water conveyance, tunnels, dams and power transmission;
• Water Treatment Engineering: Design and analysis of chemical handling and processes, filtration, piping, control and instrumentation;
• Structural Engineering;
• Pipeline Engineering;
• Groundwater Engineering;
• Geotechnical Engineering;
• Corrosion Engineering;
• Computer Aided Design and Drafting;
• Hydraulic Modeling;
• Pressure Surge Analysis and Mitigation Design;
• Trenchless Technology;
• Utility Mapping;
• Photogrammetry / Surveying;
• Materials Testing and Inspection;
• Cost Estimating;
• Peer Review; and
• Owner’s Representation.
Modifications to the
Contract:
Proposed Amendment No. 1: Staff recommends the Commission approve Amendment No. 1 to Contract No. PRO.0085.C to increase the not-to-exceed amount by $1,000,000 to continue providing as-needed engineering services for SFPUC c apital improvement projects in the Hetch Hetchy region, increasing the total not- to-exceed contract amount to $5,500,000 with no change to the contract duration.
Funding and Costs: Funding Source: SFPUC Capital Improvement Programs Original Not-to-Exceed Amount: $4,500,000
Proposed Modification No. 1: $1,000,000
Total Not-To-Exceed Contract Amount: $5,500,000
Agenda Title: PRO.0085.C, Hetch Hetchy Capital Improvement Program Region As-Needed Engineering Services Commission Meeting Date: August 8, 2023
Schedule: Original Duration: Five years
Proposed Modification No. 1 Duration: No change
Total Duration: Five (5) years
Local Business
Enterprise Participation
and Non-Discrimination
In Contracting:
The Contract Monitoring Division established a 12% Local Business Enterprise (LBE) subcontracting requirement for this contract. Stantec- AGS JV (PRO.0085.C) , committed to 12% LBE participation in its proposal and this commitment remains unchanged.
Attachment: Contract Monitoring Division Memorandum
Agenda Title: PRO.0085.C, Hetch Hetchy Capital Improvement Program Region As-Needed Engineering Services Commission Meeting Date: August 8, 2023
Location Map:
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On May 14, 2019, by Resolution No. 19- 0189, the Commission awarded Contract Nos. PRO.0085.A-C, Hetch Hetchy Capital Improvement Program Region As -Needed Engineering Services , each with an amount not-to-exceed $4,500,000 and each with a duration of five years, to AECOM Technical Services, Inc. (PRO.0085.A), McMillen Jacobs/Joe Hill, J oint Venture (PRO.0085.B), and Stantec Consulting Services, Inc., AGS Inc., Joint Venture , (PRO.0085.C); and
WHEREAS, Staff recommends this Commission approve Amendment No. 1 to PRO.0085.C to increase the contract non-to-exceed amount by $1,000,000 to continue providing engineering services for the SFPUC capital improvement projects in the Hetch Hetchy region, on an as -needed basis , increasing the total not -to-exceed contract amount to $5,500,000 with no change to the contract duration; and
WHEREAS, Funds for this contract are available from SFPUC capital improvement programs; now, therefore, be it
RESOLVED, That this Commission hereby approves Amendment No. 1 to Contract No.
PRO.0085.C, Hetch Hetchy Capital Improvement Program Region As -Needed Engineering Services, with Stantec- AGS JV (PRO.0085.C) , increasing the contract by $1,00,000 for a total not-to-exceed contract amount of $5,500,000, with no change to the duration, to continue providing as-needed engineering services for Sa n Francisco Public Utilities Commission capital improvement projects in the Hetch Hetchy region.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of August 8, 2023
Secretary, Public Utilities Commission
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
30 Van Ness Avenue, Suite 200, San Francisco, CA 94102 Telephone (415) 581-2310; Fax (415) 581-2351
MEMORANDUM
Date: July 7, 2023
To: Tedman Lee, SFPUC
From: Michelle Kassatly, Contract Compliance Officer, CMD
Subject: PRO.0085.C PUC As-Needed HCIP Eng SVC
The San Francisco Public Utilities Commission (“SFPUC”) has requested an amendment for the above referenced contract by increasing the contract amount by $1,000,000 for a total agreement amount of $5,500,000. Per the SFPUC, the scope of work for Modification No.1 is “to increase the contract by $1,000,000, to continue providing engineering services for the San Francisco Public Utilities Commission Capital Improvement Projects in the Hetch Hetchy Region and other related projects, on an as-needed basis, increasing the total not-to-exceed contract amount to $5,500,000 with no change to the duration of the contract.”
LBE Subconsulting Participation
The Micro/Small LBE subconsulting participation requirement established for this contract is 12%. The Micro/Small-LBE subconsulting participation requirement applies to the entire contract including any amendments, change orders and amendments. The Micro/Small-LBE participation reflected on the Proposer’s, Stantec AGS JV, CMD Form 2A at the time of proposal is as follows:
Subcontractor Scope of Work Status, Type
and Size
LBE Credited
Participation
Achievement Engineering Corp Laboratory (Materials
Testing)
PUC LBE-MBE 2.50%
Bay Area Coating Consultants Corrosion Engineering,
Laboratory (Materials
Testing), Const. Mgmt.
PUC LBE-OBE 2.50%
BioMaAS, Inc. Environmental, Habitat
Advisory Services
SF LBE-MBE 1.50%
Freyer & Laureta, Inc. Civil Engineering-water
treatment
SF LBE-MBE 0.50%
Galen-CM, Inc. Construction Management
(Project Controls-Staff
Aug.)
PUC LBE-OBE 4.00%
McGovern McDonald Engineers Civil-Water Resources
Engineering, Reg. Comp.
SF LBE-WBE 0.50%
LEE, Inc Surveying, CAD SF LBE-WBE 0.50%
TOTAL 12.00%
7 As of June 8, 2023, Stantec AGS JV invoiced $ 2,970,916. The Micro/Small-LBE participation achieved by Stantec AGS JV is as follows:
Pursuant to communications with Stantec AGS JV and the SFPUC, and due to the as-needed nature of this contract, the scopes of work for Achievement Engineering Corp, Bay Area Coating Consultants, BioMaAS, Inc., Freyer & Laureta Inc., Galen-CM, Inc., and McGovern McDonald Engineers “have not arisen.” Moreover, the SFPUC is “not extending the contract duration. The contract will expire 6/30/2024 so by the time the amendment is completed, we will have less than a year remaining. It is unlikely that we would want to start new tasks with such little time left because it would be difficult to complete these tasks prior to contract expiration.” However, if there are other new modifications in the future, which will provide plentiful subcontracting opportunities for LBEs, Stantec AGS JV is required in good faith to offer the work to the LBEs first, and this may make the originally committed LBE percentages possible to achieve again.
Stantec AGS JV is required to make good faith efforts to utilize LBEs for any scope of work, or portions thereof, which can reasonably be subcontracted out throughout the life of the contract.
Stantec AGS JV confirmed that it will remain committed to assigning work that may arise from future task orders to its original listed LBE subconsultants. Stantec AGS JV informed the CMD that it anticipates meeting its 12.00% Micro/Small LBE commitment, as follows:
Subcontractor Scope of Work
Status,
Type and
Size
Credited
LBE
Participation
LBE Participation To-Date
(NOT including Amendment
No. 1)
Invoiced
Achievement
Engineering Corp
Laboratory
(Materials Testing)
PUC LBE-
MBE
2.50% $0.00 0.00%
Bay Area Coating
Consultants
Corrosion
Engineering,
Laboratory
(Materials
Testing), Const.
Mgmt.
PUC LBE-
OBE
2.50% $0.00 0.00%
BioMaAS, Inc. Environmental,
Habitat Advisory
Services
SF LBE-
MBE
1.50% $0.00 0.00%
Freyer & Laureta,
Inc.
Civil Engineering-
water treatment
SF LBE-
MBE
0.50% $0.00 0.00%
Galen-CM, Inc. Construction
Management
(Project Controls-
Staff Aug.)
PUC LBE-
OBE
4.00% $0.00 0.00%
McGovern
McDonald
Engineers
Civil-Water
Resources
Engineering, Reg.
Comp.
SF LBE-
WBE
0.50% $0.00 0.00%
LEE, Inc Surveying, CAD SF LBE-
WBE
0.50% $569,350 19.20%
TOTAL 12.00% $569,350 19.20%
8 LBE Joint Venture Participation
Additionally, as a recipient of the 7.5% Joint Venture/LBE Rating Bonus, AGS, Inc. (“AGS”), as the LBE JV Partner is to perform 40% of the total joint venture work. As of June 8, 2023, Stantec AGS JV invoiced to SFPUC, $ 2,970,916; and the LBE joint venture participation to date is as follows:
Firm Status, Type
and Size Scope of Work
Original
Credited
Participation
Participation To-
Date (not
including
Amendment No.
1)
Stantec Non-LBE Dams, Hydropower, and
Electrical Design 60% 72.58%
AGS SF LBE-MBE
(Micro)
Civil, CAD, Geotech, ESDC,
Inspection 40% 27.42
TOTAL 100% 100%
Going forward, SFPUC staff and Stantec AGS JV will obtain CMD approval for each subconsultant addition and LBE substitution according to established procedures. Additionally, in order to ensure compliance with the LBE ordinance and requirements, the SFPUC and Stantec AGS JV must notify CMD of any changes to the scope of work as well as any changes to information provided to CMD. Contingent on the conditions set forth above, CMD approves the subject modification.
Subcontractor Scope of Work Status, Type
and Size
Amount
Invoiced
To-Date
Projected LBE
Participation for
entire contract
including this
Amendment No. 1
Achievement
Engineering
Materials Testing
Laboratory
PUC LBE-MBE $0 $112,500 2.05%
Bay Area Coating
Consultants
Pipelines, Corrosion PUC LBE-OBE $0 $112,500 2.05%
BioMaAS Biological Monitoring
and Assessment
SF LBE-MBE $0 $67,500 1.23%
Freyer & Laureta, Inc. Infrastructure
Engineering
SF LBE-MBE $0 $22,500 0.41%
Galen-CM, Inc. Construction
Management (Project
Controls-Staff Aug.)
PUC LBE-OBE $0 $180,000 3.27%
McGovern McDonald
Engineers
Civil-Water Resources
Engineering, Reg.
Comp.
SF LBE-WBE $0 $22,500 0.41%
LEE, Inc Surveying, CAD SF LBE-WBE $569,350 $569,350 10.35% TOTAL
$569,350 $1,086,850 19.77%
9 Should you have any questions, please contact Michelle Kassatly at [email protected].