DEPARTMENT
Infrastructure
AGENDA NO.
6a
MEETING DATE
August 22, 2023
Last updated: 05.03.2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract Manager: Judy Chin
Award Job Order Contract No. JOC-97, General Engineering (A License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties
Summary of
Proposed
Commission Action:
Award Job Order Contract No. JOC-97, General Engineering (A License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties , in the amount not-to-exceed $5,000,000, with a guaranteed minimum task order opportunity amount of $50,000, and a duration of two years, to the responsible bidder that submitted the lowest responsive bid, Ground Control Inc., to perform A-licensed general engineering construction work on San Franci sco Public Utilities Commission systems and operations around the Bay Area.
Background: A Job Order Contract is an indefinite quantity contract that enables the San Francisco Public Utilities Commission ( SFPUC) to quickly and efficiently complete unrelated tasks on an as -needed basis under a single, competitively bid construction contract. The competitive process is based on c ontractor bid Adjustment Factors, which are a percentage mark-up on pre-set unit prices. The SFPUC determines the low bid based on specified weighting of the Adjustment Factors to calculate the Award Criteria Figures, as they may be modified by Local Business Enterprise preference adjustments.
The SFPUC has used Job O rder Contracts for a wide range of construction activities including general building construction and general engineering construction, specialized electrical work in power turbines and switchyards, spot sewer repair, marine related services, lighting upgrades, repair of heating, ventilation, and air conditioning systems, and energy efficiency retrofits.
This contract duration is two years. SFPUC will issue task orders to the selected contractor to perform specific scopes of work during the term of this contract.
The Commission may extend the term for up to a total of five years. SFPUC may not issue any new task orders under this contract after four years from the date the Controller certifies the Contract.
Scope of Contract: The Contract work locations are San Francisco, San Mateo, Santa Clara, and Alameda counties. The scope of work for potential task orders consists of:
• Concrete Construction;
• Construction Traffic and Control Services;
Agenda Title: JOC-97, General Engineering (A License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties
Commission Meeting Date: August 22, 2023
• Earthwork & Paving;
• Electrical Construction;
• General Engineering Construction;
• Landscaping;
• Lenel Systems Integration;
• Painting / Waterproofing;
• Pipeline Construction;
• PLC Systems Integration;
• Tree Service;
• Well Drilling; and
• Well Pump Repair.
Funding and Costs: Award: Not-to-exceed amount of $5,000,000 with a guaranteed minimum task order opportunity of $50,000. At a later date, the Commission may approve an option to increase the maximum contract value by up to 50% of the original contract value (an additional $2,50
0,000) for a total potential maximum
contract amount of $7,500,000.
Award Criteria Figure (multiplier): Contractors’ bid adjustment factors are calculated as a percentage mark-up on pre-set unit prices. SFPUC staff derives the awarded criteria figure from the weighted computation of the c ontractor’s adjustment factor for work performed under normal working hours and other working conditions. The bidder that submits the lowest award criteria figure, as it may be adjusted by application of Chapter 14B bid preference adjustments , is the low bidder. The adjustment factors account for the contractor’s overhead, profit, estimating, project management, bonding, insurance, supervision, submittals, record drawings, closeout documents, and other indirect costs.
During the task order process, SFPUC will apply th e appropriate adjustment factor to the pre -set construction prices listed in the Simplebid ® Unit Price Book to determine the value of each task order.
Funding: Funding for the contract will be available from various SFPUC Enterprise Funds when Staff issues task orders.
Schedule: Estimated Notice-to-Proceed Date: September 2023
Duration: Two Years. The Commission may approve additional time at a later date up to the five -year maximum duration allowed by the San Francisco Administrative Code for Job Order Contracts.
Estimated Completion Date: September 2025
Bid History:
Advertised: May 24, 2023
Bids Received: On June 29, 2023, SFPUC received and publicly opened four bids, as follows:
Agenda Title: JOC-97, General Engineering (A License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties
Commission Meeting Date: August 22, 2023
Bid Rank
Award
Criteria
Figure
Bid
Preference
Adjusted
Award
Criteria
Figure
Final
Rank
1. Ground Control Inc. 1.2026 10% 1.0823 1
2. Marinship Development
Interest LLC 1.2286 10% 1.1057 2
3. GECMS INC, dba
Giron Construction 1.2455 10% 1.1210 3
4. Cal State Constructors,
Inc. 1.3746 10% 1.2371 4
Application of bid preferences in accordance with Chapter 14B of the San Francisco Administrative Code did not change the final ranking of the low bidder.
Protest: The SFPUC did not receive any bid protests for this contract.
Environmental
Review:
Award of this Job Order Contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment. The SFPUC will not authorize the contractor to commence any work under this contract until the proposed work is
reviewed and any appropriate environmental review under the CEQA, if required, has been completed.
Local Business
Enterprise
Participation and
Non-Discrimination
In Contracting:
The Contract Monitoring Division established a 16% Local Business Enterprise subcontracting requirement for this contract. Ground Control Inc. committed to 31% Local Business Enterprise subcontractor participation in its bid submittal.
Attachment: 1. Contract Monitoring Division Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, A Job Order Contract enables the San Francisco Public Utilities Commission (SFPUC) to quickly and efficiently complete unrelated tasks on an as-needed basis under a single, competitively bid, indefinite quantity contract for general engineering construction services; and WHEREAS, On May 24, 2023, the SFPUC advertised Job Order Contract No. JOC-97, General Engineering (A License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties; and
WHEREAS, On June 29, 2023, the SFPUC received and publicly opened four bids in which the bidders submitted their proposed profit and overhead percentage markups on specified unit prices for work to be specified under task orders; and WHEREAS, SFPUC staff and Contract Monitoring Division reviewed the bidders and their bids for responsibility, responsiveness, and application of bid preferences and determined Ground Control Inc. (Contractor) to be the responsible bidder that submitted the lowest responsive bid; and
WHEREAS, The Contract Monitoring Division established a 16% Local Business Enterprise subcontracting participation requirement for this contract, and Ground Control Inc. committed to 31% Local Business Enterprise subcontractor participation in its bid submittal; and WHEREAS, The contract not -to-exceed amount is $5,000,000, with a guaranteed minimum task order opportunity of $50,000, to perform electrical construction work on SFPUC systems in San Francisco, San Mateo, Santa Clara, and Alameda Counties; and WHEREAS, The contract duration is two years; and
WHEREAS, Staff will issue task orders that identify the scope of work, cost, and duration for various discrete construction activities that the Contractor will perform under this Job Order Contract; and
WHEREAS, Award of this Job Order Contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment; and the SFPUC will not authorize the contractor to commence any work under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed; and
WHEREAS, Funds will be available from various SFPUC Enterprise Funds for SFPUC issued task orders; now, therefore, be it
RESOLVED, That this Commission hereby awards Job Order Contract No. JOC -97, General Engineering (A License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties, for a not-to-exceed amount of $5,000,000, and a duration of two years, to the responsible bidder that submitted the lowest responsive bid, Ground Control Inc.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of August 22, 2023.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
MEMORANDUM
Date: July 21, 2023
To: Judy Chin, SFPUC
Jennifer Walker, SFPUC
Erica Liang, SFPUC
From: Michelle Kassatly, CMD
Subject: JOC-97 A-license, General Engineering San Francisco, Santa Clara, San Mateo and Alameda Counties
The Contract Monitoring Division (“CMD”) has reviewed the bids submitted for the above referenced project, applied the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre - award requirements. The Micro/Small-LBE subcontracting participation requirement is 16% for this project. Below is a summary of CMD’s review.
Bid Discount
Bidder Status ACF LBE Bid
Discount
Adjusted Bid
with LBE Bid
Discount
Ground Control Inc. SF LBE-MBE (Micro) 1.2026 10% 1.0823 Marinship Development
Interest LLC
SF LBE-MBE (Micro) 1.2286 10% 1.1057
GECMS INC, dba Giron
Construction
SF LBE-MBE (Micro) 1.2455 10% 1.1210
Cal State Constructors, Inc. SF LBE-OBE (Micro) 1.3746 10% 1.2371
LBE Subcontracting Participation Requirement
Ground Control Inc. (“Ground Control”) is the lowest responsive bidder. Ground Control met the 16% Micro/Small LBE subcontracting requirement by listing the following Micro/Small-LBE firms on Section 00 43 36 (Subcontractor List):
Subcontractor Scope of Work
LBE
Status,
Type and
Size
Listed
Amount
Credited
Amount
Credited
Participation
Red Dipper Inc. Electrical, Lenel Systems,
PLC Systems (Partial)
SF LBE-MBE
(Micro) $550,000 $550,000 11%
2 De Haro Ramirez
Group Concrete SF LBE-MBE
(Small) $200,000 $01 0%
Ronan
Construction Inc. Paving (Partial) SF LBE-OBE
(Micro) $200,000 $200,000 4%
Catmex
Landscaping, Lenel
Systems, PLC Systems
(Partial)
SF LBE-MBE
(Micro) $800,000 $800,000 16%
TOTAL $1,750,000 $1,550,000 31%
Ground Control also listed the following non-LBE subcontractor(s) on Section 00 43 36.
Subcontractor Scope of Work
Listed
Amount
(PS: Amount
($)/Responsible
for)
Participation
Pitcher Services LLC Wells $900,000 18%
Pioneer Contractors Painting / Waterproofing $200,000 4% TOTAL $1,100,000 22%
Good Faith Efforts Requirements
Ground Control utilized Approach A (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements. Ground Control demonstrated that it met the GFE requirements under Approach A by exceeding the sum of the LBE subcontracting participation requirement(s) established for this project by at least 35%.
Based on the foregoing, CMD has determined that Ground Control has complied with the pre-award Chapter 14B requirements. Should you have any questions, or if I can be of further assistance, please do not hesitate to contact me at [email protected] .
1 Per the Contractors State License Board, “A general building contractor shall not take a subcontract involving trades other than framing or carpentry, unless the subcontract requires at least two unrelated trades or crafts other than framing or carpentry, or unless the general building contractor holds the appropriate license classification.” Ground Control did not receive LBE credit for listing De Haro Ramirez Group as De Haro Ramirez Group is only CMD LBE Certified in General Building Contracting (B) and is only listed to perform one scope of work.