DEPARTMENT
Infrastructure
AGENDA NO.
5f
MEETING DATE
September 20, 2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Project Manager: Jon Cantu
Award Contract No. WD-2848, 8-Inch Ductile Iron Water Main Replacement on Gold Mine Drive from Topaz Way to Diamond Heights Boulevard and Various Side Streets
Summary of
Proposed
Commission Action:
Award Contract No. WD-2848, 8-Inch Ductile Iron Water Main Replacement on Gold Mine Drive from Topaz Way to Diamond Heights Boulevard and Various Side Streets , to the responsible bidder tha t submitted the lowest responsive bid, A. Ruiz Construction Co. & Assoc. Inc ., in the amount of $7,750,985 and with a duration of 608 consecutive calendar days (approximately one year and eight months) . This action constitutes the Approval Action for the Project for the purposes of the California Environmental Quality Act (CEQA), pursuant to San Francisco Administrative Code s ection 31.04(h) . The Planning Department has determined that the Project is exem pt from the CEQA. T he Commission will rely on that determination to make its decision on this action.
Background: The water main replacement work under this Contract is part of the Water Enterprise Local Conveyance/Distribution System Program. The Program includes the replacement of pipes that have either been damaged or are at the end of their useful service life to ensure reliable water delivery within the City.
The existing 4-inch to 16-inch diameter cast iron water mains scheduled to be replaced under this C ontract were installed in 1961; due to their material, age of 62 years, and history of repeated main breaks in the neighborhood, they need to be replaced.
Scope of Contract: The contract work location is in San Francisco's Diamond Heights residential district. The contract work includes installation of:
• 9,400 feet of 4-inch to 8-inch diameter ductile iron water conveyance pipe;
• 300 feet of 16-inch diameter ductile iron water conveyance pipe; • Ancillary water service pipe; and
• Curb ramps, and pavement restoration.
Funding and Costs: Funding Source: Project Number 10035293, WD-2848 Gold Mine Drive Engineer’s Estimate: $8,000,000
Award: $7,750,985
Agenda Title: WD-2848, 8-Inch Ductile Iron Water Main Replacement on Gold Mine Drive from Topaz Way to Diamond Heights Boulevard and Various Side Streets
Commission Meeting Date: September 20, 2023
Schedule: Estimated Notice-to-Proceed Date: February 2024 Estimated Completion Date: October 2025
Contract Duration: 608 consecutive calendar days (563 consecutive calendar days to Substantial Completion and an additional 45 consecutive calendar days to Final Completion).
Bid History: Advertised: June 8, 2023
Bids Received: On July 6, 2023, SFPUC received and publicly opened five bids, as follows:
Bid Rank Bid
Amount
Bid
Preference
Adjusted
Bid
Final
Rank
1. A. Ruiz
Construction
Co. & Assoc.
Inc.
$7,750,985 10% $6,975,886.50 1
2. Basset
Engineering
$7,849,153 10% $7,064,237.70 2
3. Fontenoy
Engineering
$7,907,433 10% $7,116,689.70 3
4. M. Squared
Construction,
Inc.
$8,641,750 10% $7,777,575.00 4
5. Mitchell
Engineering
$10,083,774 N/A $10,083,774 5
Application of bid preferences in accordance with Chapter 14B of the San Francisco Administrative Code did not change the final ranking of the low bidder.
Environmental
Review:
On September 23, 2020 , the San Francisco Planning Department determined the Project to be categorically exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines section 15302, Class 2 (Replacement or Reconstruction) under Case Number 2020-006601ENV.
The exemption determination can be found here:
https://sfpuc.sharefile.com/d-s1419d928c7f8495a9da49067fd172610
This action constitutes the Approval Action for the Project for the purposes of the CEQA, pursuant to San Francisco Administrative Code section 31.04(h).
Agenda Title: WD-2848, 8-Inch Ductile Iron Water Main Replacement on Gold Mine Drive from Topaz Way to Diamond Heights Boulevard and Various Side Streets
Commission Meeting Date: September 20, 2023
Local Business
Enterprise
Participation and
Non-Discrimination
In Contracting:
The Contract Monitoring Division established a 14% Local Business Enterprise subcontracting requirement for this contract. The contractor committed to
15.98% Local Business Enterprise participation with its bid submittal.
Attachment: 1. Contract Monitoring Division Memorandum
Agenda Title: WD-2848, 8-Inch Ductile Iron Water Main Replacement on Gold Mine Drive from Topaz Way to Diamond Heights Boulevard and Various Side Streets
Commission Meeting Date: September 20, 2023
WD-2848, LOCATION MAP
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) Water Enterprise Local Conveyance/Distribution Program provides for the replacement of water pipelines that have either been damaged or are at the end of their useful service life to ensure reliable water delivery within the City; and
WHEREAS, Contract No. WD-2848 provides for the replacement of cast iron water mains that were installed in 1961 and now require replacement due to their material, age of 62 years, and history of repeated main breaks in the Diamond Heights neighborhood; and WHEREAS, On June 8, 2023, the SFPUC advertised Contract No. WD-2848, 8- Inch Ductile Iron Water Main Replacement on Gold Mine Drive from Topaz Way to Diamond Heights Boulevard and Various Side Streets; and
WHEREAS, The Engineer’s Estimate is $8,000,000 for this construction work; and WHEREAS, The contract duration is 608 consecutive calendar days; and WHEREAS, On July 6, 2023, SFPUC received and publicly opened five bids; and WHEREAS, SFPUC staff and Contract Monitoring Division review ed the bids and the application of bid preferences and determined that A. Ruiz Construction Co. & Assoc. Inc. (A.
Ruiz) is the responsible bidder with the lowest responsive bid; and WHEREAS, Contract Monitoring Division established a 14% Local Business Enterprise subcontracting requirement for this C ontract, and A, Ruiz committed to 15.98% L ocal Business Enterprise participation in its bid submittal; and
WHEREAS, On September 23, 2020, the San Francisco Planning Department determined the Project to be categorically exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines section 15302, Class 2 (Replacement or Reconstruction) under Case Number 2020-006601ENV; and
WHEREAS, Funds are available from Project No. 10035293, WD-2848 Gold Mine Drive; now, therefore, be it
RESOLVED, That this Commission hereby awards Contract No. WD-2848, 8-Inch Ductile Iron Water Main Replacement on Gold Mine Drive from Topaz Way to Diamond Heights Boulevard and Various Side Streets, in the amount of $7,750,985, for a duration of 608 consecutive calendar days, to the responsible bidder that submitted the lowest responsive bid, A. Ruiz Construction Co. & Assoc. Inc.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of September 20, 2023.
Secretary, Public Utilities Commission
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
MEMORANDUM
Date: July 28, 2023
To: Jonathan Cantu, Project Manager, SFPUC
Erica Liang, Contract Analyst, SFPUC
From: Michelle Kassatly, Contract Compliance Officer, CMD
Subject: WD- 2848 8-Inch Ductile Iron Water Main Replacement on Gold Mine Drive
The Contract Monitoring Division (“CMD”) has reviewed the bids submitted for the above referenced project, applied the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre-award requirements. The Micro/Small-LBE subcontracting participation requirement is 14% for this project. Below is a summary of CMD’s review.
Bid Discount
Bidder
(PeopleSoft:
Supplier/Supplier ID)
LBE Status,
Type and
Size
(PS: LBE and
LBE Size)
Base Bid
(PS:
Maximum
Amount)
LBE Bid Discount
Adjusted Bid
with LBE
Bid Discount
A Ruiz Construction Co. &
Assoc. Inc.
SF LBE-MBE
(Small)
$7,750,985 10% = $775,098.50 $6,975,886.50
Basset Engineering SF LBE-OBE
(Micro)
$7,849,153 10% = $784,915.30 $7,064,237.70
Fontenoy Engineering SF LBE-OBE
(Small)
$7,907,433 10% = $790,743.30 $7,116,689.70
M Squared Construction SF LBE-OBE
(Small)
$8,641,750 10% = $864,175.00 $7,777,575.00
Mitchell Engineering N/A $10,083,774 Not eligible $10,083,774
LBE Subcontracting Participation Requirement
A Ruiz Construction Co. & Assoc. Inc. (“A Ruiz”) is the lowest responsive bidder. A Ruiz met the 14% Micro/Small-LBE subcontracting requirement by listing the following Micro/Small-LBE firms on Section 00 43 36 (Subcontractor List):
Subcontractor Scope of Work
LBE Status,
Type and Size
Listed
Amount
(PS: Amount
($)/Responsib
le for)
Credited
Amount
Credited
Participati
on
(PS:
Percent LBE
(%))
Ronan Construction,
Inc.
Saw Cutting AND
Asphalt / Mill
SF LBE-OBE
(Micro) $1,083,460 $963,4601 12.43%
DR Traffic Control Traffic Support SF LBE-MBE
(Micro) $150,000 $150,000 1.94%
Cobra Trucking Trucking Services SF LBE-MBE
(Micro) $125,000 $125,000 1.61%
TOTAL $1,358,460 $1,238,460 15.98%
A Ruiz did not list any non-LBE subcontractor on Section 00 43 36.
Good Faith Efforts Requirements
A Ruiz utilized Approach A (Inclusion of Micro-LBE) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements. A Ruiz demonstrated that it met the GFE requirements under Approach A by exceeding the sum of the LBE subcontracting participation requirement established for this project by at least 35%.
Based on the foregoing, CMD has determined that A Ruiz has complied with the pre-award Chapter 14B requirements. Should you have any questions, or if I can be of further assistance, please do not hesitate to contact me at [email protected] .
1 Ronan Construction further subbed out work to a non-LBE