DEPARTMENT
Infrastructure
AGENDA NO.
5g
MEETING DATE
September 20, 2023
Last updated: 05.03.2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Project Manager: Shelby Campbell
Accept Closeout for WW-682R, Southeast Community Center at 1550 Evans
Summary of
Proposed
Commission Action:
Accept work performed by Charles Pankow Builders, LTD, under Contract No. WW-682R, Southeast Community Center at 1550 Evans ; Approve Modification No. 10 (Final) decreasing the contract amount by $14,169, to reconcile final change orders, for a total contract amount of $87,125,973 and a total contract duration of 1,441 consecutive calendar days (approximately four years); and authorize final payment to the contractor.
Background: In the 1980s, t he City and County of San Francisco constructed the current Southeast Community Facility located at 1800 Oakdale Avenue in the Bayview neighborhood to mitigate the adverse environmental and social impacts to Bayview-Hunters Point residents of expanding the footprint of the Southeast Treatment Plant.
On November 8, 2016, by Resolution No. 16-0233, this San Francisco Public Utilities Commission (SFPUC), on the recommendation of the Southeast Community Facility Commission and the SFPUC Citizens Advisory Committee, endorsed the results of the public outreach process in support of a new SECF at 1550 Evans.
On January 22, 2019, by Resolution No. 19-0015, this Commission awarded Wastewater Capital Improvement Project funded Contract No. WW -682R, Southeast Community Center at 1550 Evans. The original contract amount was $71,181,253,
and the original contract duration was 1,157 consecutive calendar days (approximately three years and two months).
In March 2020, SFPUC commenced c onstruction of the new Southeast Community Center . On October 1, 2022, the contractor achieved Substantial Completion. The SFPUC held a grand opening on October 22, 2022. SFPUC issued Final Completion on March 31, 2023.
Scope of Contract: The Contract work location was 1550 Evans Street, San Francisco, CA.
The Contract work consisted of:
• Demolition of existing structures;
• Construction of two buildings totaling 45,000 square feet, two acres open space, and parking lot;
• New three- story Community Center including childcare center and playground; multipurpose space for workshops, conferences, training, classes, meetings ,
and events; office space for staff and partner
organizations; and a café in the lobby;
• New one-story Alex Pitcher community pavilion with large meeting and event space and commercial kitchen;
• Open space with amphitheater, play areas, picnic areas, plaza, and landscaped gardens with wetlands and bioretention planters for stormwater diversion; and
• The surrounding public right-of-way improvements include widening the sidewalk on Evans Avenue and Third Street, improving pedestrian lighting, and planting new street trees.
Modifications to the
Contract:
Modification No. 10 (Final): Staff recommends the Commission approve Modification No. 10 (Final) to decrease the Contract amount by $14,169 for final reconciliation of change orders, resulting in a final not-to-exceed contract amount of $87,125,973.
Modification Nos. 1 to 9: Staff issued Modification Nos. 1 to 9 i ncreasing the contract amount by $ 15,958,889 and increasing the contract duration by 284 consecutive calendar days, for a total contract amount of $87,140,142 and a total contract duration of 1,441 consecutive calendar days. Budget increases were due to higher bids received due to construction market conditions, added improvements on Third Street, and delays in obtaining
power from PG&E.
Modifications Nos. 1 to 9 were issued under authority of the Commission, as follows:
On July 28, 2020, by Resolution No. 20- 0164, this Commission approved an increase of $6,140,764 to the contract cost contingency for a total contract amount of $84,440,142, with no change in the contract duration.
On May 24, 2022, by Resolution No. 22-0093, this Commission approved an increase of $2,700,000 to the contract cost contingency and an increase of 74 calendar days to the contract duration contingency for a total contract amount of up to $87,140,142, and a total contract duration of up to 1,346 consecutive calendar days.
On December 13, 2022, by Resolution No. 22- 0208, this Commission approved an increase of 95 calendar days to the contract duration contingency for a total contract duration of up to 1,441 consecutive calendar days.
Funding and Costs: Funding Source:
Wastewater Capital Improvement Project
10015556, Southeast Community Center at 1550 Evans
Original Contract Amount: $71,181,253
Modification Nos. 1 to 9 Amount: $15,958,889
Modification No. 10 (Final): ($14,169)
Total Revised Contract Amount: $87,125,973
Schedule: Notice-to-Proceed Date: April 24, 2019
Original Contract Duration: 1,157 calendar days
Modification Nos. 1 through 9 Duration: 284
Total Revised Contract Duration: 1,441 consecutive calendar days
Local Business
Enterprise
Participation and
Non-Discrimination
In Contracting:
The Contract Monitoring Division established a 20% Local Business Enterprise (LBE) subcontracting requirement for this contract. The contractor committed to 20% LBE participation with its bid submittal. CMD has determined the contractor substantially complied with the LBE subcontracting requirements by achieving a final LBE subcontracting participation of
24.67%.
Attachment: 1. Contract Monitoring Division Memorandum
Southeast Community Center at 1550 Evans Site Plan
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On January 22, 2019, by Resolution No. 19-0015 the San Francisco Public Utilities Commission (SFPUC) awarded Contract No. WW-682R, Southeast Community Center at 1550 Evans, to Charles Pankow Builders, LTD, to construct the Southeast Community Center at 1550 Evans; and
WHEREAS, On April 24, 2019, the SFPU C issued the construction contract notice -to- proceed with preconstruction services; and
WHEREAS, The original contract amount was for $71,181,253 and the original contract duration was 1,157 consecutive calendar days; and
WHEREAS, On July 28, 2020, by Resolution No. 20-0164, this Commission approved an increase of $6,140,764 to the contract cost contingency for a total contract amount limit of up to $84,440,142, with no change in contract duration; and WHEREAS, On May 24, 2022, by Resolution No. 22-0093, this Commission approved an increase of $2,700,000 to the contract cost contingency for a total contract amount limit of up to $87,140,142; and approved an increase of 74 calendar days to the contract duration contingency for a total duration limit of up to 1,346 consecutive calendar days; and WHEREAS, On December 13, 2023, by Resolution No. 22- 0208, this Commission approved an increase of 95 calendar days to the contract duration contingency for a total duration limit of up to 1,441 consecutive calendar days; and
WHEREAS, Modification Nos. 1 to 9 increased the contract amount by $15,958,889 and increased the contract duration by 284 consecutive calendar days, in accordance with Resolution Nos. 20-0164, 22-0093, and 22-0208, for a total contract amount of $87,140,142 and a total contract duration of 1,441 consecutive calendar days; and WHEREAS, Staff recommends approval of Modification No. 10 (Final) to decrease the Contract amount by $14,169 to reconcile final change orders, resulting in a total Contract amount of $87,125,973; and
WHEREAS, Contract Monitoring Division established a Local Business Enterprise (LBE) subcontracting participation of 20% for this contract, and the contractor committed to a LBE participation of 20 % with its bid submittal and achieved a final LBE participation of
24.67%; and
WHEREAS, Funds are available from Project No. 10015556, Southeast Community Center at 1550 Evans; now, therefore, be it
RESOLVED, That this Commission hereby accepts work performed by Charles Pankow Builders, LTD, under Contract No. WW -682R, Southeast Community Center at 1550 Evans ; approves Modification No. 10 (Final) for a decrease to the contract amount of $14,169, for a total Contract amount of $87,125,973 and a total contract duration of 1,441 consecutive calendar days; and authorizes final payment to the contractor.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of September 20, 2023.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
MEMORANDUM
Date: August 15, 2023
To: Robert Mau, DPW
Shelby Campbell, SFPUC
Laura Tanigawa, DPW
From: Kate Mundhenk, CMD
Subject: Revised Closeout for WW-682R Southeast Community Center (SECC) at 1550 Evans
The Contract Monitoring Division (“CMD”) has determined that Charles Pankow Builders LTD (“Pankow”), the Prime CM/GC contractor for this project, has substantially complied with the Chapter 14B LBE subcontracting participation requirements associated with this Construction Management/General Contractor (“CM/GC”) project.
For this CM/GC project, the Micro/Small-LBE subcontracting requirement is 20% of the total value of the entire contract. After numerous change orders, the final contract amount is $87,125,972.56.
Due to the nature of CM/GC projects, the LBE subcontracting requirement is met by the cumulative participation by LBEs in the following phases: the pre-construction services phase; and the construction phase, and General Requirements
Pre-Construction Services Phase
Pankow utilized the following LBE subconsulting/subcontracting firms below for the pre- construction services phase:
FIRM SERVICE
LBE Status,
Type and
Size
LBE Amount ($)
JBR Partners, Inc
Organize Local
Hiring and
Outreach
SF LBE-
MBE
(Micro)
$530,606.03
OFFICE OF THE CITY ADMINISTRATOR
CONTRACT MONITORING DIVISION
Yolanda’s
Construction
Administration
and Traffic Control
Inc.
Identify LBE and
Develop
Strategies
SF LBE-
MBE
(Micro)
$450,228.64
MicroEstimating
Inc. Estimating
SF LBE-
MBE
(Micro)
$12,000.00
Modulus
Consulting, LLC
BIM
Coordination
Management
SF LBE-
OBE
(Micro)
$31,680.00
TOTAL: $1,024,514.67
Construction Phase
In addition to the pre-construction phase referenced above, Pankow fulfilled its remaining LBE commitment for the contract during the construction phase via trade packages and General Requirements (GR) work.
Trade
Packag
e #1
Trade Package
(TP) Title
LBE
Commitme
nt,%
Final Total
Amount for
TP
Final Credited
LBE
Participation,
$
Final LBE -
Credited
Participation, %
of TP Amount
1 H Piles
Foundations 10.41% $1,037,040.0
0 $0.00 0.00%
2 Demolition and
Asbestos
Abatement
76.61% $905,507.00 $712,789.45 78.72%
3 Elevators 0% $528,666.80 $0.00 0.00%
4 Structural Steel
and
Miscellaneous
Metals
25.00% $6,586,576.9
6 $1,349,893.20 20.49%
5 Roofing,
Waterproofing,
Pavers
78.57% $1,286,863.
72 $941,425.72 73.16%
6 Site Demo,
Excavation,
Grading, Paving,
Site Concrete
96.08% $3,721,978.3
1 $3,394,572.44 91.17%
7 Underground
Utilities 100% $4,466,971.1
9 $4,466,971.1
9 100.00%
1 TP 29, 30, 34, 36, and 38 were integrated into other TPs before being bid out.
8 Electrical Power,
Lighting, Fire
Alarm,
Communications,
AV, Security
17.75% $10,168,982.
12 $1,966,400.44 19.34%
9 Fire Suppression 100% $511,347.00 $511,347.00 100.00% 10 HVAC 26.98% $3,354,019.4
6 $1,036,928.17 30.92%
11 Plumbing and
Piping 25.86% $2,243,393.0
8 $366,802.53 16.36%
12 Exterior Cladding 5.24% $983,033.11 $254,070.13 25.85% 13 Glazing,
Aluminum 0% $3,667,801.3
3 $0.00 0.00%
14 Flashing 0% $638,367.43 $0.00 0.00%
15 Framing, Drywall,
Fireproofing 9.79% $6,839,944.9
6 $653,745.81 9.56%
16.1 Doors, Frames &
Hardware 0% $826,942.19 $0.00 0.00%
17 Flooring
Assemblies 0% $418,342.84 $0.00 0.00%
18R1 Food Service
Equipment 0% $334,177.37 $0.00 0.00%
19 Window
Treatment
Electrified Shades
0.00% $297,093.00 $0.00 0.00%
20 Painting, Coating 100% $416,863.98 $416,863.98 100.00% 21 Tile, Masonry 20.09% $1,205,067.9
5 $245,817.59 20.40%
22 Ceilings &
Acoustical Panels 25.26% $2,370,458.7
3 $284,125.50 11.99%
23 Architectural
Woodwork 5.31% $1,232,292.9
8 $55,832.01 4.53%
24 Accessories 100.00% $288,808.30 $288,808.30 100.00% 25 Signage 0.00% $289,858.00 $0.00 0.00%
26 Landscape, Site
Furnishings &
Irrigation Systems
93.39% $5,280,395.
19 $5,164,142.09 97.80%
27 Fences, Gates 4.34% $950,652.19 $50,343.09 5.30%
28 Concrete 6.22% $4,787,367.1
9 $182,343.47 3.81%
31 Local Hire and
LBE Inclusion
Strategy
100% $95,039.97 $95,039.97 100.00%
32 Drywall in the
Alex Pitcher
Building
87% $129,044.90 $113,746.00 87.68%
33 Specialty:
Elevator Smoke
Guard, Operable
Partition & Spray
Acoustical Below
Deck
0% $282,785.98 $0.00 0.00%
35 Plumbing - Alex
Pitcher 100% $201,485.15 $201,485.15 100.00%
37 Thin Brick Layout 0% $82,067.82 $0.00 0.00%
39 Caulking and
Joint Sealant at
Exterior &
Interior of
Building
100% $155,883.00 $155,883.00 100.00%
Trade Packages -
Subtotal
$60,017,860.
29 $18,442,405.
04 General Requirements (GR)
As such, the following LBEs were utilized for GR:
FIRM SERVICE LBE Status,
Type and Size
LBE-Credited
Amount ($)
A1 Protective Services Security Services SF LBE-WBE
(Small) $106,804.14
Harris Hoisting Man Hoist &
Elevator Operator
SF LBE-WBE
(Micro) $268,503.38
Mansfield & Mansfield
Construction Clean
Deep cleaning,
Routing Cleaning
(partial)
SF LBE-WBE
(Micro) $104,710.00
SF&S Inc dba SF&S Cleaning
Services
Deep cleaning,
Routing Cleaning
(partial)
SF LBE-MBE
(Micro) $1,455,677.13
YADEJS Jobsite - Final Clean SF LBE-MBE
(Micro) $89,951.00
TOTAL: $2,025,645.65
As detailed above in the preconstruction services phase, the construction services phase, and GR, Pankow exceeded the 20% Micro/Small-LBE subcontracting requirement established for the project, achieving 24.67% LBE subparticipation for the entire CM/GC project:
Phase/Item LBE-credited Amount LBE % Achieved based on
the Entire CMGC Contract
Preconstruction Phase $1,024,514.67 1.18%
Trade Packages $18,442,405.04 21.17%
General Requirements $2,025,645.65 2.32%
Total LBE Participation Achieved $21,492,565.36 24.67%
Based on the foregoing, CMD concurs with the closeout of this contract. Should you have any questions, please do not hesitate to contact me at (415) 551-5335.