DEPARTMENT
Infrastructure
AGENDA NO.
5h
MEETING DATE
September 20, 2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract/Project Manager: Aileen Caylao
Approve Increase to Construction Duration Contingency for Contract No. WW-715, As- Needed Spot Sewer Replacement No. 43
Summary of
Proposed
Commission Action:
Approve an increase of 60 calendar days (approximately two months) to the contract duration contingency for Contract No. WW-715, As -Needed Spot Sewer Replacement No. 43 , with J. Flores Construction Company, Inc ., resulting in a new contract duration of up to 610 consecutive calendar days (approximately one year and eight months) to allow the Contractor to complete contract service work orders issued , with no change to contract amount.
Background: This contract and associated work are necessary to perform as -needed replacement of localized sections of existing sewer lines on short notice, at locations determined by San Francisco Public Utilities Commission (SFPUC) Wastewater Enterprise staff throughout the City and County of San Francisco.
The locations of work to be performed and the replacement work itself will be determined during the contract term. The purpose of this contract is to perform as-needed localized sewer replacement work in a cost effective and time- efficient manner.
On October 26, 2021, by Resolution No. 21- 0163, the Commission awarded Contract No. WW-715, As -Needed Spot Sewer Replacement No. 43 to J.
Flores Construction Company, Inc. The original contract amount was $9,455,123, and the original contract duration was 400 consecutive calendar days.
Scope of Contract: The Contract work consists of as-needed replacement of localized sections of existing sewer lines, on short notice, at locations to be determined within the City and County of San Francisco.
Modifications to the
Contract:
Recommended Increase to Contract Du ration Contingency : Staff recommends the Commission approve an increase to the contract duration contingency by 60 calendar days to provide time necessary to complete the remaining contract service work orders issued under Modification No. 2, with no change to the contract amount, for a new c ontract time up to 610 consecutive calendar days.
Agenda Title: WW-715, As-Needed Spot Sewer Replacement No. 43 Commission Meeting Date: September 20, 2023
Due to the nature of this As-Needed Contract, there is no accompanying Location Map.
On April 25, 2023, by Resolution No. 23-0082, the Commission approved an increase to the existing contract duration contingency by 110 calendar days for a new total contract time of 550 consecutive calendar days, with no change to contract amount.
Modification No. 1 and 2: increased the contract amount by $263,000, for a total Contract amount of $9,718,123, and increased the contract duration by 150 consecutive calendar days, for a new total contract time of 550 consecutive calendar days , in accordance with Resolution No. 23-0082, to provide funding and time necessary for the Contractor to continue to perform as-needed replacement of localized sections of existing sewer pipelines and uncover 53 paved- over existing manhole covers at various locations throughout the City and County of San Francisco.
Funding and Costs: Funding Source: Wastewater Enterprise, Renewal and Replacement Program 10037103, As-Needed Spot Sewer Replacement No. 43
Original Contract Amount: $9,455,123
Original 10% Cost Contingency: $945,512
Approved Increase in Cost Contingency: $0
Total Contract Cost Limit: $10,400,635
Schedule: Notice-to-Proceed Date: March 14, 2022
Original Contract Duration: 400 consecutive calendar days Original 10% Duration Contingency: 40 calendar days
Approved Increase to Duration Contingency: 110 calendar days Recommended Additional Duration Contingency: 60 calendar days Total Revised Contract Duration Limit: 610 consecutive calendar days
Local Business
Enterprise
Participation and
Non-Discrimination
In Contracting:
The Contract Monitoring Division established a 8% Local Business Enterprise (LBE) subcontracting requirement for this contract. The contractor committed to 8.94% LBE participation with its bid submittal.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) must replace segments of existing sewer pipelines, on an as -needed basis, at locations to be determined throughout the City and County of San Francisco; and
WHEREAS, On October 26, 2021, by Resolution No. 21-0163, the Commission awarded Contract No. WW-715, As-Needed Spot Sewer Replacement No. 43 , to J. Flores Construction Company, Inc.; and
WHEREAS, The original contract amo unt was for $9,455,123 and the original contract duration was 400 consecutive calendar days; and
WHEREAS, The contract Notice-to-Proceed date was March 14, 2022; and WHEREAS, On April 25, 2023, by Resolution No. 23-0082, the Commission approved an increase to the existing contract duration contingency by 110 calendar days for a new total contract duration of 550 consecutive calendar days, with no change to contract amount.
WHEREAS, Modifications No. 1 and 2 increased the contract amount by $263,000 and increased the contract duration by 150 consecutive calendar days to provide funding and time necessary for the Contractor to continue to perform as -needed replacement of localized sections of existing sewer pipelines and uncover 53 paved -over existing manhole covers at various locations throughout the City and County of San Francisco , for a total Contract amount of $9,718,123 and a total contract duration limit of up to 550 consecutive calendar days; and WHEREAS, Staff recommends an increase to the contract duration contingency by 60 calendar days (approximately two months) to provide time necessary for the Contractor to complete the remaining contract service work orders, with no change to the contract amount; and WHEREAS, Contract Monitoring Division established a Local Business Enterprise (LBE) subcontracting participation of 8% for this contract, and the contractor committed to 8.94% LBE participation 8.94with its bid submittal; and
WHEREAS, Modification of this as-needed contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment and no work will commence under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed; now, therefore, be it,
RESOLVED, That this Commission hereby approves an increase of 60 calendar days to the existing contract duration contingency for Contract No. WW -715, As -Needed Spot Sewer Replacement No. 43, for a total contract duration contingency amount of up to 210 calendar days and a new contract duration of up to 610 consecutive calendar days, with no change to the contract amount.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of September 20, 2023.
Secretary, Public Utilities Commission