DEPARTMENT
Infrastructure
AGENDA NO.
5i
MEETING DATE
September 20, 2023
Last updated: 05.03.2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract/Project Manager: Carman Luk
Award Contract WW-739, As-Needed Large Diameter Sewer Cleaning
Summary of
Proposed
Commission Action:
Award Contract No. WW-739, As-Needed Large Diameter Sewer Cleaning in the amount of $953,127 with a duration of 365 consecutive calendar days, to the responsible bidder that submitted the lowest responsive bid, Pipe and Plant Solutions, Inc., to inspect existing sewers that are greater than 36-inches in diameter at various locations within the City and County of San Francisco.
Background: The scope of work for this contract is performing as-needed cleaning of existing large diameter sewers, which are sewers that are greater than 36 - inches in diameter or hydraulically equivalent sizes. The cleaning of sewers is an integral part of Wastewater Enterprise’s comprehensive asset management program and helps maintain hydraulic capacity in the wastewater collection and conveyance system . Wastewater Enterprise’s
Collection System
management has identified critical needs for cleaning services of existing sewers to supplement Wastewater Enterprise’s C ollection System staff ’s ongoing cleaning and inspection work.
This work under this Contract will assist with the ongoing maintenance for Wastewater Enterprise and ensure the sewer system continues to operate efficiently. Wastewater Enterprise Collection System staff will determine the locations and extent of large -diameter sewer cleaning work on an as -needed basis throughout the duration of this Contract.
Scope of Contract: The Contract work is at various locations within the City and County of San Francisco, and at locations t hat would be determined by Wastewater Enterprise.
The Contract work consists of:
• Mobilization and demobilization at each location;
• Traffic control;
• High-velocity, hydraulically-propelled cleaning;
• Debris removal: including handling, testing, transportation and disposal of collected debris to appropriate disposal site; and • Camera inspection of cleaned sewers.
Agenda Title: WW-739, As-Needed Large Diameter Sewer Cleaning Commission Meeting Date: September 20, 2023
Due to the nature of this As-Needed Contract, there is no accompanying Location Map.
Funding and Costs: Funding Source: Wastewater Enterprise, Renewal and Replacement Program, Project Number 10038749, Sewer Cleaning – Large Diameter Engineer’s Estimate: $1,163,000
Award Amount: $953,127
Schedule: Estimated Notice-to-Proceed Date: November 2023 Estimated Completion Date: November 2024
Contract Duration: 365 consecutive calendar days
Bid History:
Advertised: June 6, 2023
Bids Received: SFPUC received sealed bids from two firms on July 6, 2023, as follows:
Bid Rank Bid Amount
Bid
Preference
Adjusted
Bid
Final
Rank
1. Pipe and Plant
Solutions Inc. $953,127 NA $953,127 1
2. Nor-Cal Pipeline
Services $1,604,880 NA $1,604,880 2
Application of bid preferences in accordance with Chapter 14B of the San Francisco Administrative Code did not change the final ranking of the low bidder.
Environmental
Review:
This action does not constitute a “project” under the California Environmental Quality Act Guidelines section 15378(a) because there would be no physical change in the environment.
Local Business
Enterprise
Participation and
Non-Discrimination
In Contracting:
The Contract Monitoring Division established a 10% Local Business Enterprise (LBE) subcontracting requirement for this contract. The contractor committed to 13.61% LBE participation in its bid submittal.
Attachment: 1. Contract Monitoring Division Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) Wastewater Enterprise Collection Syste m management has identified critical needs for cleaning of existing large-diameter sewers to supplement Wastewater Enterprise Collection System staff’s ongoing cleaning of the sewer system under SFPUC Wastewater Enterprise’s Collection System Asset Management Program, to maintain design hydraulic capacity, and to assist with the ongoing maintenance; and
WHEREAS, On June 6, 2023, SFPUC advertised Contract No. WW-739, As -Needed Large Diameter Sewer Cleaning; and
WHEREAS, The Engineer’s Estimate is $1,163,000 for this construction work to provide as-needed large diameter sewer cleaning services; and
WHEREAS, The contract duration is 365 consecutive calendar days; and WHEREAS, On July 6, 2023, SFPUC received and publicly opened two bids; and WHEREAS, SFPUC staff and Contract Monitoring Division review ed the bids and the application of bid preferences and determined that Pipe and Plant Solutions, Inc. is the responsible bidder that submitted the lowest responsive bid; and
WHEREAS, Contract Monitoring Division established a 10% Local Business Enterprise (LBE) subcontracting requirement for this contract, and the contractor committed to 13.61% LBE participation in its bid submittal; and
WHEREAS, This action does not constitute a “project” under the California Environmental Quality Act Guidelines section 15378(a) because there would be no physical change in the environment; and
WHEREAS, Funds are available from Wastewater Enterprise, Renewal and Replacement Program, Project No. 10038749, Sewer Cleaning – Large Diameter; now, therefore, be it RESOLVED, That this Commission hereby awards Contract No. WW-739, As-Needed Large Diameter Sewer Cleaning in the amount of $953,127, with a duration of 365 consecutive calendar days, to the responsible bidder that submitted the lowest responsive bid, Pipe and Plant Solutions, Inc.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of September 20, 2023.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
MEMORANDUM
Date: July 17, 2023
To: Carman Luk, SFPUC
Bessie Tam, SFPUC
From: Adriana Duran, Contract Compliance Officer, CMD
Subject: WW- 739 -- As-Needed Large Diameter Sewer Cleaning
The Contract Monitoring Division (“CMD”) has reviewed the bids submitted for the above referenced project, applied the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre-award requirements. The Micro/Small-LBE subcontracting participation requirement is 10% for this project. Below is a summary of CMD’s review.
Bid Discount
Bidder
LBE
Status,
Type and
Size
Base Bid LBE Bid
Discount
Adjusted Bid
with LBE
Bid Discount
Pipe and Plant
Solutions, Inc.
Non-LBE $953,127.00 Not eligible $953,127.00
Nor-Cal Pipeline
Services
Non-LBE $1,604,880.00 Not eligible $1,604,880.00
LBE Subcontracting Participation Requirement
Pipe and Plant Solutions, Inc. is the lowest responsive bidder. (“PPSI”) met the 10% Micro/Small-LBE subcontracting requirement by listing the following Micro/Small-LBE firm(s) on Section 00 43 36 (Subcontractor List):
Subcontract
or Scope of Work
LBE
Status,
Type and
Size
Listed
Amount
Credited
Amount
Credited
Participation
Hernandez
Engineering Traffic Control
SF LBE-
MBE
(Small)
$109,700 $109,700 11.51%
5 Camajani
Trucking
Trucking on Class
II Waste to Landfill
SF LBE-
MBE
(Micro)
$20,000 $20,000 2.10%
TOTAL $129,700 $129,700 13.61%
PPSI, also listed the following non-LBE subcontractor(s) on Section 00 43 36.
Subcontractor Scope of Work Listed
Amount Participation
Waste Services Group, LLC Class I non RCRA Waste
Transportation $7,500 0.79%
TOTAL $7,500 0.79%
Good Faith Efforts Requirements
PPSI utilized Approach A on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements.
PPSI demonstrated that it met the GFE requirements under Approach A by exceeding the sum of the LBE subcontracting participation requirement(s) established for this project by at least 35%.
Based on the foregoing, CMD has determined that PPSI has complied with the pre-award Chapter 14B requirements. Should you have any questions, or if I can be of further assistance, please do not hesitate to contact me at (415) 598-7368.