DEPARTMENT
Infrastructure
AGENDA NO. 5d
MEETING DATE September 26, 2023
Last updated: 02.01.2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract Manager: Johanna Wong
Approve Amendment No. 1 to Contract Nos. PRO.0172.A-D, As-Needed Engineering Design Services
Summary of Proposed
Commission Action:
Approve amendment to Contract Nos. PRO.0172.A-D, As-Needed Engineering Design Services , with Kennedy/Jenks Consultants (PRO.0172.A), Water Resources Engineering, Inc. (PRO.0172.B), AECOM Technical Services, Inc. (PRO.0172.C), and Hazen-LEE Joint Venture (PRO.0172.D), to increase each contract amount by $2,250,000, for a new total contract amount of $6,750,000 (per contract) with no change to the contract durations, to continue providing as-needed professional engineering design services necessary for the design and construction of improvements to various SFPUC facilities.
Background: The San Francisco Public Utilities Commission (SFPUC) has retained the services of qualified consultants to assist the SFPUC staff and to supplement SFPUC engineering design efforts on an as -needed basis with engineering design, including initial planning, programming, design, engineering support during construction, sta rt-up, and knowledge transfer for water conveyance, water/wastewater treatment, water distribution, wastewater collection ,
and power projects. The
consultants assist SFPUC staff in the implementation and completion of various SFPUC projects on an as -needed basis and may be called upon to provide related services for a portion of projects at any stage.
Consultants may also be called upon to provide other related engineering design services during the term of the Professional Services Agreement.
On April 13, 2021, by Resolution No. 21- 0057, this Commission awarded Contract Nos. PRO.0172.A-D As-Needed Engineering Design Services, each with an amount not-to-exceed $4,500,000, and each with a duration of five years to Kennedy/Jenks Consultants (PRO.0172.A), Water Resources Engineering, Inc. (PRO.0172.B), AECOM Technical Services, Inc. (PRO.0172.C), and Hazen-
LEE Joint Venture
(PRO.0172.D).
Agenda Title: Contract Nos. PRO.0172.A-D, As-Needed Engineering Design Services Commission Meeting Date: September 26, 2023
Multiple staff working on SFPUC projects have raised potential requests for engineering support services. The add itional contract capacity will ensure future requests are able to be accomplished.
Scope of Contract: The Contract work is located in various SFPUC facilities.
The Contract work consists of:
• Civil, Electrical, or Mechanical Engineering;
• Structural Engineering;
• Pipeline Engineering;
• Geotechnical Engineering;
• Water/Wastewater Treatment Process Engineering;
• Groundwater Engineering;
• Corrosion Engineering;
• Computer Aided Drafting and Building Information Modeling; • Hydraulic Modeling;
• Pressure Surge Analysis;
• Coastal/Marine engineering;
• Ecological/Environmental Mitigation Design;
• Trenchless Technology;
• Utilities Mapping and Coordination;
• Photogrammetry/Surveys;
• Materials Testing/Inspection;
• Cost Estimating;
• Quality Assurance Review;
• Owner’s Representation;
• Peer Review; and
• Other Specialized Services -The Proposer may be requested to perform services other than specified in the Tasks above, but similar in nature.
Modifications to the
Contract:
Proposed Amendment No. 1: Staff is seeking Commission approval of a first amendment to Contract Nos. PRO.0172.A, PRO.0172.B, PRO.0172.C, and PRO.0172.D, increasing the amount of each contract by $2,250,000, with no change to the contract durations, to continue providing as-needed professional engineering design services , for a total not-to-exceed amount of $6,750,000 for each contract.
Funding and Costs: Funding Source: SFPUC Capital Improvement Programs For each task order, funding will come from individual projects.
Original Not-to-Exceed Amount: $4,500,000 (per contract) Proposed Amendment No. 1: $2,250,000 (per contract)
Total Not-To-Exceed Contract Amount: $6,750,000 (per contract)
Agenda Title: Contract Nos. PRO.0172.A-D, As-Needed Engineering Design Services Commission Meeting Date: September 26, 2023
Schedule: Original Duration: Five (5) years (per contract) Proposed Amendment No. 1 Duration: Zero
Total Duration: Five years (per contract)
Local Business
Enterprise Participation
and Non-Discrimination
In Contracting:
The Contract Monitoring Division established a 1 5% Local Business Enterprise (LBE) subcontracting requirement for this contract.
Kennedy/Jenks Consultants (PRO.0172.A), Water Resources Engineering, Inc. (PRO.0172.B), AECOM Technical Services, Inc. (PRO.0172.C), and Hazen -LEE JV (PRO.0172.D) have each
respectively committed in their proposals to a LBE subcontractor participation of 15.50%, 23.00%, 20.25% and 18.50% , respectively, and these amounts remain unchanged.
Attachments: 1. Contract Monitoring Division Memos
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires as-needed professional engineering design services necessary for the design and construction of improvements to various SFPUC facilities; and
WHEREAS, On April 13, 2021, by Resolution No. 21- 0057, the Commission awarded Contract Nos. PRO.0172.A-D, As-Needed Engineering Design Services, each with an amount not- to-exceed $ 4,500,000 and each with a duration of five years, to Kennedy/Jenks Consultants (PRO.0172.A), Water Resources Engineering, Inc. (PRO.0172.B), AECOM Technical Services, Inc. (PRO.0172.C), and Hazen-LEE Joint Venture (PRO.0172.D); and WHEREAS, Staff recommends Amendment No. 1 to increase Contract Nos. PRO.0172.A, PRO.0172.B, PRO.0172.C and PRO.0172.D by $2,250,000 each, to continue providing professional engineering design services for various SFPUC facilities , on an as -needed basis, increasing the total not -to-exceed amount for each contract to $6,750,000 with no change to the durations; now, therefore, be it
RESOLVED, That this Commission hereby approves Amendment No. 1 to Contract Nos.
PRO.0172.A, PRO.0172.B, PRO.0172.C and PRO.0172.D , As-Needed Engineering Design Services, with Kennedy/Jenks Consultants (PRO.0172.A), Water Resources Engineering, Inc. (PRO.0172.B), AECOM Technical Services, Inc. (PRO.0172.C), and Hazen- LEE Joint Venture (PRO.0172.D), increasing each contract by $2, 250,000 for a total not -to-exceed amount of $6,750,000 for each contract , with no change to the durations, to continue providing as-needed professional engineering design services necessary for the design and construction of improvements to various SFPUC facilities.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of September 26, 2023.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
30 Van Ness Avenue, Suite 200, San Francisco, CA 94102 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
CITY ADMINISTRATOR’S OFFICE
MEMORANDUM
Date: August 21, 2023
To: Tedman Lee, SFPUC
From: Michelle Kassatly, Contract Compliance Officer, CMD
Subject: PRO.0172.A Amendment No. 1, As-Needed Design Services
The San Francisco Public Utilities Commission (“SFPUC”) has requested a modification for the above referenced contract by increasing the contract amount by $2,250,000 for a total agreement amount of $6,750,000. Per the SFPUC, the scope of work for Amendment/Modification No.1 consists of providing additional contract capacity so that as- needed engineering services for the SFPUC Capital Improvement Programs can be accomplished.
LBE Subconsulting Participation
The Micro/Small-LBE subconsulting participation requirement established for this contract is 15%. The Micro/Small-LBE subconsulting participation requirement applies to the entire contract including any amendments, change orders and amendments. The Micro/Small-LBE participation reflected on the Proposer’s, Kennedy/Jenks/AGS Engineering, a Joint Venture (“KJ-AGS JV’s”), CMD Form 2A at the time of proposal is as follows:
Firm Scope of Work LBE Status Listed LBE
Participation
Credited LBE
Participation
Applied Technology &
Science, A-T-S
Environmental
Advisory/Habitat
Environmental
SF LBE-WBE 2.50% 2.50%
CADNET CAD/BIM SF LBE-WBE 4.00% 4.00%
CHS Consulting Group Traffic Engineering SF LBE-MBE 0.50% 0.50% Exaro Technologies
Corporation 1 Utilities Exploration PUC LBE-MBE 0.50% 0.00% Joe Hill Consulting
Engineers Civil/Pipelines/QC SF LBE-OBE 3.00% 3.00%
Meridian Survey
Engineering, Inc. Surveying SF LBE-OBE 1.00% 1.00%
Merrill Morris
Partners Landscape Architecture SF LBE-WBE 0.50% 0.50%
OLMM Structural Engineering SF LBE-MBE 3.50% 3.50%
SCA Environmental
Hazardous
Material/Special
Inspections
SF LBE-WBE 0.50% 0.50%
2 Total: 16.00% 15.50%
1 Exaro is an SFPUC LBE and is ineligible for LBE participation credit for this project as only SF LBE Small and/or Micro certified firms are eligible for LBE participation credit.
As of June 28, 2023, KJ-AGS JV has invoiced $1,676,457. The Micro/Small-LBE participation achieved by KJ-AGS JV is as follows:
Per the Prime, and as confirmed by the SFPUC, ATS, Cadnet, CHS Consulting Group, and SCA have been underutilized to date as “there have been limited requests by SFPUC for” Environmental Advisory/Habitat Environmental Work, Computer Aided Drafting/BIM work, Traffic Engineering work, and Hazardous Materials/Special Inspections work. However, the Prime has confirmed that it is committed in utilizing ATS, Cadnet, CHS Consulting Group, and SCA for its respective listed scopes of work in the next stage of this project. Additionally, as it pertains to OLMM, “there have not been requests by SFPUC for new Structural Engineering work. The only Structural Engineering work has been for continuing services during construction from a design project started under the expired PRO.0076.A As-Needed Contract.”
The Prime is required to make good faith efforts to utilize LBEs for any scope of work, or portions thereof, which can reasonably be subcontracted out throughout the life of the contract.
In light of this requirement, the Prime has performed good faith outreach to LBE firms. As part of its good faith efforts, the Prime added Structus Inc to this contract.
Subcontractor Scope of Work LBE Status
Credited LBE
Participation
LBE Participation To-
Date
(NOT including
Amendment No. 1)
Invoiced
Applied
Technology &
Science, A-T-S
Environmental
Advisory/Habitat
Environmental
SF LBE-WBE 2.50%
$0
0%
CADNET CAD/BIM SF LBE-WBE 4.00% $18,618 1.11%
CHS Consulting
Group Traffic Engineering SF LBE-MBE 0.50% $0 0%
Joe Hill Consulting
Engineers Civil/Pipelines/QC SF LBE-OBE 3.00% $149,226 8.90% Meridian Survey
Engineering, Inc. Surveying SF LBE-OBE 1.00% $59,363 3.54% Merrill Morris
Partners
Landscape
Architecture SF LBE-WBE 0.50% $25,694 1.53%
OLMM Structural
Engineering SF LBE-MBE 3.50% $0 0%
SCA Environmental Hazardous Material/
Special Inspections SF LBE-WBE 0.50% $0 0%
TOTAL 15.50% $252,901 15.08%
3 Based on the foregoing the Prime confirmed that it will remain committed to assigning work that may arise from future task orders to its original listed LBE subconsultants. The Prime has informed the CMD that it anticipates meeting its 15.50% Micro/Small-LBE commitment, as follows:
LBE Joint Venture Participation
Additionally, as a recipient of the 7.5% Joint Venture/LBE Rating Bonus, AGS, Inc., as the LBE JV Partner is to perform 40% of the total joint venture work. As of June 2023, KJ-AGS JV invoiced to SFPUC, $1,244,187; and the LBE joint venture participation to date is as follows:
Firm
Status,
Type
and Size
Scope of Work
Original
Credited
Participation
Participation
To-Date (not
including
Amendment
No. 1)
Kennedy/Jenks
Consultants, Inc. Non-LBE
JV Contract Management, Lead Water
Treatment, Lead Wastewater Treatment,
Civil, Electrical & Mechanical, Structural,
Pipeline Engineering, Groundwater,
Corrosion, Hydraulic Modeling/ Pressure
Surge, Quality Assurance Review, Peer
review, and Community Benefits Compliance
60% 54%
Subcontractor Scope of Work Status, Type
and Size
Amount
Invoiced
To-Date
Projected LBE Participation
for entire contract including
this Amendment No. 1
Applied Technology &
Science, A-T-S
Environmental
Advisory/Habitat
Environmental
SF LBE-WBE
$0 $168,750 2.50%
CADNET CAD/BIM SF LBE-WBE $18,618 $270,000 4.00%
CHS Consulting Group Traffic
Engineering SF LBE-MBE $0 $33,750 0.50%
Joe Hill Consulting
Engineers Civil/Pipelines/QC SF LBE-OBE $149,226 $202,500 3.00% Meridian Survey
Engineering, Inc. Surveying SF LBE-OBE $59,363 $67,500 1.00% Merrill Morris
Partners
Landscape
Architecture SF LBE-WBE $25,694 $33,750 0.50%
OLMM Structural
Engineering SF LBE-MBE $0 $236,250 3.50%
SCA Environmental
Hazardous
Material/Special
Inspections
SF LBE-WBE
$0
$33,750 0.50%
Structus Structural
Engineering
SF LBE-MBE
(Small)
$0 $51,899 0.77%
TOTAL $252,901 $1,098,149 16.27%
4 AGS, Inc.
SF LBE-
MBE
(Micro)
JV Contract Management, Lead Water
Treatment, Lead Wastewater Treatment,
Civil, Electrical & Mechanical, Structural,
Pipeline Engineering, Groundwater,
Corrosion, Hydraulic Modeling/ Pressure
Surge, Quality Assurance Review, Peer
review, and Community Benefits Compliance
40% 46%
TOTAL 100% 100%
Going forward, SFPUC staff and KJ-AGS JV will obtain CMD approval for each subconsultant addition and LBE substitution according to established procedures. Additionally, in order to ensure compliance with the LBE ordinance and requirements, the SFPUC and KJ-AGS JV must notify CMD of any changes to the scope of work as well as any changes to information provided to CMD. Contingent on the conditions set forth above, CMD approves the subject modification.
Should you have any questions, please contact Michelle Kassatly at [email protected].
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
30 Van Ness Avenue, Suite 200, San Francisco, CA 94102 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
CITY ADMINISTRATOR’S OFFICE
MEMORANDUM
Date: August 22, 2023
To: Tedman Lee, SFPUC
From: Michelle Kassatly, Contract Compliance Officer, CMD
Subject: PRO.0172.B Amendment No. 1, As-Needed Design Services
The San Francisco Public Utilities Commission (“SFPUC”) has requested a modification for the above referenced contract by increasing the contract amount by $2,250,000 for a total agreement amount of $6,750,000. Per the SFPUC, the scope of work for Amendment/Modification No.1 consists of providing additional contract capacity so that as-needed engineering services for the SFPUC Capital Improvement Programs can be accomplished.
LBE Subconsulting Participation
The Micro/Small-LBE subconsulting participation requirement established for this contract is 15%. The Micro/Small-LBE subconsulting participation requirement applies to the entire contract including any amendments, change orders and amendments. The Micro/Small-LBE participation reflected on the Proposer’s, Water Resources Engineering, Inc. (“WRE”), CMD Form 2A at the time of proposal is as follows:
Firm Scope of Work LBE Status LBE
Participation
Credited LBE
Participation
Lotus Water, also
known as Sustainable
Watershed Designs,
Inc.
Water/Wastewater Infrastructure
Engineering SF LBE-OBE 7.00% 7.00%
Terra Engineers Geotechnical Engineering SF LBE-WBE 7.00% 7.00% Maffei Structural Structural Engineering SF LBE-OBE 5.00% 5.00% Meridian Surveying Land Surveying SF LBE-OBE 2.00% 2.00% Exaro Technologies
Corporation1 Utility Location PUC LBE-MBE 1.00% 0.00%
Cadnet CAD Services SF LBE-WBE 1.00% 1.00%
RES Engineers Materials Testing/Inspections SF LBE-MBE 1.00% 1.00% Total: 24.00% 23.00%
1 Exaro is an SFPUC LBE and is ineligible for LBE participation credit for this project as only SF LBE Small and/or Micro certified firms are eligible for LBE participation credit.
2 As of May 26, 2023, WRE invoiced $919,602.51. The Micro/Small-LBE participation achieved by WRE is as follows:
Pursuant to communications with WRE, and as confirmed by the SFPUC, the listed scopes of work for Exaro Technologies Corporation and RES Engineers have not yet arisen. However, WRE has indicated that they very recently received a request “for work that will involve Exaro.” Additionally, per WRE, and as confirmed by the SFPUC, Terra Engineers denied performing work on the geotechnical task orders.
Furthermore, “Cadnet and Sustainable Watershed Designs (Lotus) have been awarded work but have yet to invoice.”
WRE is required to make good faith efforts to utilize LBEs for any scope of work, or portions thereof, which can reasonably be subcontracted out throughout the life of the contract. Based on the foregoing WRE confirmed that it will remain committed to assigning work that may arise from future task orders to its original listed LBE subconsultants. WRE informed the CMD that it anticipates meeting its 23% Micro/Small-LBE commitment, as follows:
Firm Scope of Work LBE Status Credited LBE
Participation
LBE Participation To-Date
(NOT including
Amendment No. 1)
Invoiced
Lotus Water, also known
as Sustainable
Watershed Designs, Inc.
Water/Wastewater
Infrastructure
Engineering
SF LBE-OBE 7.00%
$0.00
0%
Terra Engineers Geotechnical Engineering SF LBE-WBE 7.00% $0.00 0% Maffei Structural Structural Engineering SF LBE-OBE 5.00% $28,793.45 3.13% Meridian Surveying Land Surveying SF LBE-OBE 2.00% $48,068.81 5.22% Exaro Technologies
Corporation1 Utility Location PUC LBE-MBE 0.00% $0.00 0% Cadnet CAD Services SF LBE-WBE 1.00% $0.00 0%
RES Engineers Materials
Testing/Inspections SF LBE-MBE 1.00% $0.00 0%
M Lee Corporation Cost Estimating SF LBE-MBE -- $130,261 14.16% Total: 23.00% $207,123.26 22.51%
1 Exaro is an SFPUC LBE and is ineligible for LBE participation credit for this project as only SF LBE Small and/or Micro certified firms are eligible for LBE participation credit.
3 Going forward, SFPUC staff and WRE will obtain CMD approval for each subconsultant addition and LBE substitution according to established procedures. Additionally, in order to ensure compliance with the LBE ordinance and requirements, the SFPUC and AECOM must notify CMD of any changes to the scope of work as well as any changes to information provided to CMD. Contingent on the conditions set forth above, CMD approves the subject modification.
Should you have any questions, please contact Michelle Kassatly at [email protected].
Firm Scope of Work LBE Status
Amount
Invoiced To-
Date
Projected LBE
Participation for entire
contract including this
Amendment No. 1
Lotus Water, also known
as Sustainable Watershed
Designs, Inc.
Water/ Wastewater
Infrastructure Engineering SF LBE-OBE
$0.00
$472,500 7%
Terra Engineers Geotechnical Engineering SF LBE-WBE $0.00 $472,500 7% Maffei Structural Structural Engineering SF LBE-OBE $28,793.45 $337,500 5% Meridian Surveying Land Surveying SF LBE-OBE $48,068.81 $135,000 2% Exaro Technologies
Corporation1 Utility Location PUC LBE-MBE $0.00 $67,500 1% Cadnet CAD Services SF LBE-WBE $0.00 $67,500 1%
RES Engineers Materials Testing/
Inspections SF LBE-MBE $0.00 $67,500 1%
M Lee Corporation Cost Estimating SF LBE-MBE $130,261 $202,500 3% TOTAL
$207,123.26 $1,822,500.00 27.0%
1 Exaro is an SFPUC LBE and is ineligible for LBE participation credit for this project as only SF LBE Small and/or Micro certified firms are eligible for LBE participation credit.
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
30 Van Ness Avenue, Suite 200, San Francisco, CA 94102 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
CITY ADMINISTRATOR’S OFFICE
MEMORANDUM
Date: August 21, 2023
To: Tedman Lee, SFPUC
From: Michelle Kassatly, Contract Compliance Officer, CMD
Subject: PRO.0172.C Amendment No. 1, As-Needed Design Services
The San Francisco Public Utilities Commission (“SFPUC”) has requested a modification for the above referenced contract by increasing the contract amount by $2,250,000 for a total agreement amount of $6,750,000. Per the SFPUC, the scope of work for Amendment/Modification No.1 consists of providing additional contract capacity so that as- needed engineering services for the SFPUC Capital Improvement Programs can be accomplished.
LBE Subconsulting Participation
The Micro/Small-LBE subconsulting participation requirement established for this contract is 15%. The Micro/Small-LBE subconsulting participation requirement applies to the entire contract including any amendments, change orders and amendments. The Micro/Small-LBE participation reflected on the Proposer’s, AECOM Technical Services, Inc. (“AECOM”), CMD Form 2A at the time of proposal is as follows:
Firm Scope of Work LBE Status LBE
Participation
Credited LBE
Participation
Bello &
Associates
Structural
Engineer
Structural Engineering SF LBE-WBE 3.00% 3.00%
CEL Analytical,
Inc.
Materials
Testing/Inspection -
Analytical
SF LBE-WBE 1.00% 1.00%
Divis Consulting,
Inc.
Geotechnical
Engineering; Materials
Testing/Inspection -
Geotech
SF LBE-OBE 3.25% 3.25%
Joe Hill
Consulting
Engineers, Inc.
Civil Engineering, Pipeline
Engineering SF LBE-OBE 10.00% 10.00%
KKL Consulting,
LLC. Dams/Hydro SF LBE-MBE 1.50% 1.50%
2 Merrill Morris
Partners CAD SF LBE-WBE 1.50% 1.50%
Total: 20.25% 20.25%
As of June 23, 2023, AECOM invoiced $1,267,424. The Micro/Small-LBE participation achieved by AECOM is as follows:
Pursuant to communications with AECOM, Bello & Associates Structural Engineers’, and CEL Analytical, Inc.’s LBE participation to-date is at 0.00% because their listed scopes of work have not surfaced. However, AECOM confirmed that it is committed to utilizing these firms for their respective listed scopes of work in the next stage of this project.
Per AECOM, and as confirmed by the SFPUC, the “task order received to date provided very little opportunity to engage KKL” Consulting LLC (“KKL”). Additionally, no task orders to date relate to the identified scopes of work for Merrill Morris Partners (“MMP”). AECOM has confirmed that they will continue to look for scope opportunities for KKL Consulting Engineers.
They have additionally confirmed that they will include Merrill Morris Partners Inc, in all future CAD work, including Task Order #14, which is just starting.
Firm Scope of Work LBE
Status
Credited LBE
Participation
LBE Participation To-
Date
(NOT including
Amendment No. 1)
Invoiced
Bello &
Associates
Structural
Engineer
Structural Engineering SF LBE-
WBE 3.00%
$0.00
0%
CEL Analytical,
Inc.
Materials
Testing/Inspection -
Analytical
SF LBE-
WBE 1.00%
$0.00 0%
Divis
Consulting, Inc.
Geotechnical
Engineering; Materials
Testing/Inspection -
Geotech
SF LBE-
OBE 3.25%
$72,880 5.75%
Joe Hill
Consulting
Engineers, Inc.
Civil Engineering,
Pipeline Engineering
SF LBE-
OBE 10.00%
$74,166 5.85%
KKL
Consulting,
LLC.
Dams/Hydro SF LBE-
MBE 1.50%
$0.00 0%
Merrill Morris
Partners CAD SF LBE-
WBE 1.50% $0.00 0%
M. Lee
Corporation Cost Estimating SF LBE-
MBE 0% $17,478 1.38%
Total: 20.25% $164,524 12.98%
3 AECOM is required to make good faith efforts to utilize LBEs for any scope of work, or portions thereof, which can reasonably be subcontracted out throughout the life of the contract. In light of this requirement, AECOM has performed good faith outreach to LBE firms. As part of its good faith efforts and as noted in the table below, AECOM has added Matthew Gass as an LBE to this contract.
Based on the foregoing AECOM confirmed that it will remain committed to assigning work that may arise from future task orders to its original listed LBE subconsultants. AECOM informed the CMD that it anticipates meeting its 20.25% Micro/Small-LBE commitment, as follows:
Going forward, SFPUC staff and AECOM will obtain CMD approval for each subconsultant addition and LBE substitution according to established procedures. Additionally, in order to ensure compliance with the LBE ordinance and requirements, the SFPUC and AECOM must notify CMD of any changes to the scope of work as well as any changes to information provided to CMD. Contingent on the conditions set forth above, CMD approves the subject modification.
Should you have any questions, please contact Michelle Kassatly at [email protected].
Subcontractor Scope of Work Status, Type
and Size
Amount
Invoiced
To-Date
Projected LBE
Participation for
entire contract
including this
Amendment No. 1
Bello & Associates
Structural Engineer Structural Engineering SF LBE-WBE
$0.00 $202,500 3.00%
CEL Analytical, Inc.
Materials
Testing/Inspection -
Analytical
SF LBE-WBE
$0.00 $67,500 1.00%
Divis Consulting, Inc.
Geotechnical
Engineering; Materials
Testing/Inspection -
Geotech
SF LBE-OBE
$72,880 $219,375 3.25%
Joe Hill Consulting
Engineers, Inc.
Civil Engineering,
Pipeline Engineering SF LBE-OBE
$74,166 $675,000 10.00%
KKL Consulting, LLC. Dams/Hydro SF LBE-MBE $0.00 $101,250 1.50% Merrill Morris Partners CAD SF LBE-WBE $0.00 $101,250 1.50% M. Lee Corporation Cost Estimating SF LBE-MBE $17,478 $134,554 1.99% Matthew Gass Mechanical Engineering SF LBE-OBE
0.00%
$33,750
0.50%
TOTAL
$164,524 $1,535,179 22.74%
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
30 Van Ness Avenue, Suite 200, San Francisco, CA 94102 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
CITY ADMINISTRATOR’S OFFICE
MEMORANDUM
Date: August 22, 2023
To: Tedman Lee, SFPUC
From: Michelle Kassatly, Contract Compliance Officer, CMD
Subject: PRO.0172.D Amendment No. 1, As-Needed Design Services
The San Francisco Public Utilities Commission (“SFPUC”) has requested a modification for the above referenced contract by increasing the contract amount by $2,250,000 for a total agreement amount of $6,750,000. Per the SFPUC, the scope of work for Amendment/Modification No.1 consists of providing additional contract capacity so that as- needed engineering services for the SFPUC Capital Improvement Programs can be accomplished.
LBE Subconsulting Participation
The Micro/Small-LBE subconsulting participation requirement established for this contract is 15%. The Micro/Small-LBE subconsulting participation requirement applies to the entire contract including any amendments, change orders and amendments. The Micro/Small-LBE participation reflected on the Proposer’s, Hazen and Sawyer-Lee Incorporated JV (“Hazen-Lee”), CMD Form 2A at the time of proposal is as follows:
Firm Scope of Work LBE Status
Credited
LBE
Participation
Applied Technology &
Sciences (A-T-S)
Ecological/Environmental
Mitigation SF LBE-WBE 3.00%
Cadnet Computer Aided Design and BIM SF LBE-WBE 1.00%
Dabri Inc. Computer Aided Design and BIM SF LBE-WBE 0.50% Exaro Technologies
Corporation1
Utilities Mapping and
Coordination PUC LBE-MBE 0.00%
HRA Consulting Engineers Electrical Engineering SF LBE-MBE 1.00% Hydroconsult Engineers
Inc Hydraulic Modeling SF LBE-WBE 1.00%
Joe Hill Consulting &
Engineering Corporation,
DBA Joe Hill Consulting
Civil Engineering, Pressure
Surge Analysis SF LBE-OBE 1.00%
Meridian Surveying
Engineering Inc Photogrammetry/Surveys SF LBE-OBE 2.00%
2 NBA Engineering Inc
Civil Engineering, Electrical
Engineering, Mechanical
Engineering
SF LBE-WBE 0.00%2
OLMM Consulting
Services Structural Engineering SF LBE-MBE 0.50%
Ryan Joyce Structural
Design Structural Engineering SF LBE-OBE 1.50%
SCA Environmental Inc Materials Testing/Inspection SF LBE-WBE 1.00% Stephens & Associates Ecological/Environmental
Mitigation SF LBE-WBE 0.50%
Terra Engineers Inc Geotechnical Engineering SF LBE-WBE 6.00% Total: 18.50%
1 Exaro is an SFPUC LBE and is ineligible for LBE participation credit for this project as only SF Small and/or Micro LBEs are eligible for LBE participation credit.
2 Small and/or Micro SF LBE firms are eligible to receive LBE credit for the scopes of work they are certified to perform. NBA Engineering Inc., at the time of proposal, was listed to perform Civil Engineering and Electrical Engineering, of which, the firm is not certified to perform. The firm is an SF Small LBE with respect to Mechanical Engineering and is eligible for LBE credit for work they perform under this certification. However, since there was no specification in the proposal regarding the allocation of work per scope CMD is unable to provide LBE credit at this time.
As of July 3, 2023, Hazen-Lee invoiced $459,429. The Micro/Small-LBE participation achieved by Hazen-Lee is as follows:
Subcontractor Scope of Work
Status,
Type
and Size
Credited
LBE
Participation
LBE Participation To-
Date
(NOT including
Amendment No. 1)
Invoiced
Applied Technology
& Sciences (A-T-S)
Ecological/Environmenta
l Mitigation
SF LBE-
WBE 3.00%
$0.00
0%
Cadnet Computer Aided Design
and BIM
SF LBE-
WBE 1.00% $0.00 0%
Dabri Inc. Computer Aided Design
and BIM
SF LBE-
WBE 0.50% $1,444 0.30%
Exaro
Technologies
Corporation1
Utilities Mapping and
Coordination
PUC
LBE-
MBE
0.00% $0.00
0%
HRA Consulting
Engineers Electrical Engineering SF LBE-
MBE 1.00% $86,351 18.80%
Hydroconsult
Engineers Inc Hydraulic Modeling SF LBE-
WBE 1.00% $0.00 0%
Joe Hill Consulting
& Engineering
Corporation, DBA
Joe Hill Consulting
Civil Engineering,
Pressure Surge Analysis
SF LBE-
\OBE 1.00%
$14,313
3.10%
Meridian Surveying
Engineering Inc
Photogrammetry/
Surveys
SF LBE-
OBE 2.00% $0.00 0%
NBA Engineering
Inc
Civil Engineering,
Electrical
Engineering, Mechanical
Engineering
SF LBE-
WBE 0.00%2 $0.00 0%
3 Pursuant to communications with Hazen-Lee, and as confirmed by the SFPUC, the scopes of work that Applied Technology & Science (“A-T-S”), Cadnet, Meridian Surveying Engineering Inc, NBA Engineering, Ryan Joyce Structural Design, SCA Environmental Inc, Stephen & Associates, and Terra Engineers Inc are listed to perform, have not arisen. However, “Cadnet will be working on Task Order 1 starting in August.”
Additionally, Exaro Technologies Corp is providing potholing services for four task orders and has not invoiced anything yet because most of their work has not started. Similarly, Hydroconsult Engineers Inc is providing modeling services for one task order and has not invoiced anything to date because their work on Task Order 10 started in July 2023.
Hazen-Avila has confirmed that it “is focused on providing work to as many of our LBE team members as possible while providing SFPUC with the skill sets they require for their task orders.” Hazen-Lee is required to make good faith efforts to utilize LBEs for any scope of work, or portions thereof, which can reasonably be subcontracted out throughout the life of the contract. Based on the foregoing Hazen-Lee confirmed that it will remain committed to assigning work that may arise from future task orders to its original listed LBE subconsultants. Hazen-Lee informed the CMD that it anticipates meeting its 18.50% Micro/Small-LBE commitment, as follows:
OLMM Consulting
Services Structural Engineering SF LBE-
MBE 0.50% $11,130 2.40%
Ryan Joyce
Structural Design Structural Engineering SF LBE-
OBE 1.50% $0.00 0%
SCA Environmental
Inc
Materials
Testing/Inspection
SF LBE-
WBE 1.00% $0.00 0%
Stephens &
Associates
Ecological/Environmenta
l Mitigation
SF LBE-
WBE 0.50% $0.00 0%
Terra Engineers Inc Geotechnical
Engineering
SF LBE-
WBE 6.00% $0.00 0%
TOTAL 18.50% $113,238 24.60%
1 Exaro is an SFPUC LBE and is ineligible for LBE participation credit for this project as only SF Small and/or Micro LBEs are eligible for LBE participation credit.
2 Small and/or Micro SF LBE firms are eligible to receive LBE credit for the scopes of work they are certified to perform. NBA Engineering Inc., at the time of proposal, was listed to perform Civil Engineering and Electrical Engineering, of which, the firm is not certified to perform. The firm is an SF Small LBE with respect to Mechanical Engineering and is eligible for LBE credit for work they perform under this certification. However, since there was no specification in the proposal regarding the allocation of work per scope CMD is unable to provide LBE credit at this time.
Subcontractor Scope of Work
Status,
Type and
Size
Amount
Invoiced
To-Date
Projected LBE
Participation for entire
contract including this
Amendment No. 1
Applied Technology &
Sciences (A-T-S)
Ecological/
Environmental
Mitigation
SF LBE-
WBE
0% $202,500 3.00%
Cadnet Computer Aided
Design and BIM
SF LBE-
WBE
0% $67,500 1.00%
Dabri Inc. Computer Aided
Design and BIM
SF LBE-
WBE
0.30% $33,750 0.50%
Exaro Technologies
Corporation1
Utilities Mapping and
Coordination
PUC LBE-
MBE
0% $33,750 0.50%
4 LBE Joint Venture Participation
Additionally, as a recipient of the 5% Joint Venture/LBE Rating Bonus, Lee Incorporated, as the LBE JV Partner is to perform 35% of the total joint venture work. As of July 2, 2023, Hazen-Lee invoiced to SFPUC, $459,429; and the LBE joint venture participation to date is as follows:
Firm
Status,
Type and
Size
Scope of Work
Original
Credited
Participation
Participation To-
Date (not
including
Amendment No.
1)
Hazen and
Sawyer Non-LBE
Engineering Disciplines,
Pipelines, Modeling, Treatment
Process,
Ecological/Environmental,
Support Services, Technical
Advisory, QA/QC
65% 58.16%
Lee
Incorporated
SF LBE-
WBE
(Micro)
Engineering Disciplines,
Pipelines, Modeling, Treatment
Process,
Ecological/Environmental,
Support Services, Technical
Advisory, QA/QC
35% 41.84%
TOTAL 100% 100%
HRA Consulting
Engineers Electrical Engineering SF LBE-
MBE
18.80% $67,500 1.00%
Hydroconsult
Engineers Inc Hydraulic Modeling SF LBE-
WBE
0% $67,500 1.00%
Joe Hill Consulting &
Engineering
Corporation, DBA Joe
Hill Consulting
Civil Engineering,
Pressure Surge
Analysis
SF LBE-
OBE
3.10% $67,500 1.00%
Meridian Surveying
Engineering Inc
Photogrammetry/
Surveys
SF LBE-
OBE
0% $135,000 2.00%
NBA Engineering Inc
Civil Engineering,
Electrical
Engineering,
Mechanical
Engineering
SF LBE-
WBE
0% $33,750 0.50%
OLMM Consulting
Services Structural Engineering SF LBE-
MBE
2.40% $33,750 0.50%
Ryan Joyce Structural
Design Structural Engineering SF LBE-
OBE
0% $101,250 1.50%
SCA Environmental
Inc
Materials
Testing/Inspection
SF LBE-
WBE
0% $67,500 1.00%
Stephens &
Associates
Ecological/Environmen
tal Mitigation
SF LBE-
WBE
0% $33,750 0.50%
Terra Engineers Inc Geotechnical
Engineering
SF LBE-
WBE
0% $405,000 6.00%
TOTAL
24.60% $1,350,000 20.00%
5 Going forward, SFPUC staff and Hazen-Lee will obtain CMD approval for each subconsultant addition and LBE substitution according to established procedures. Additionally, in order to ensure compliance with the LBE ordinance and requirements, the SFPUC and Hazen-Lee must notify CMD of any changes to the scope of work as well as any changes to information provided to CMD. Contingent on the conditions set forth above, CMD approves the subject modification.
Should you have any questions, please contact Michelle Kassatly at [email protected].