DEPARTMENT
Infrastructure
AGENDA NO.
5e
MEETING DATE
September 26, 2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract/Project Manager: Lucas Hoffmann
Award Contract Nos. PRO.0275.A-C, Hetchy Capital Improvement Projects As-Needed Construction Management and Staff Augmentation Services
Summary of
Proposed
Commission Action:
Award Contract Nos. PRO.0275.A-C, Hetchy Capital Improvement Projects As-Needed Construction Management and Staff Augmentation Services , to AECOM – EMS a Joint Venture (a joint venture between AECOM Technical Services, Inc. and Effective Management Services, LLC) (PRO.0275.A), Avila and Associates Consulting Engineers, Inc. (PRO.0275.B), and Hetchy CM Partners JV (a joint venture between Consor PMCM, Inc. and Joe Hill Consulting Engineers) (PRO.0275.C), each in an amount not to exceed $4,000,000 and each with a duration of five years.
Background: The SFPUC seeks to retain the services of three qualified construction management contractors to supplement and augment SFPUC Construction Management Bureau staff. These co ntractors will provide construction management services on an as -needed basis to manage project schedules, budgets, and scopes , and to provide quality assurance inspection and construction document control in support of the Hetchy Capital Improvement Projects.
Scope of Contract: The Contract work location(s): Moccasin, CA
The Contract work consists of:
• Construction administration and change management;
• Construction inspection;
• Project controls;
• Environmental compliance monitoring;
• Construction safety; and
• Testing, startup, and commissioning assistance.
Funding and Costs: Funding Source: Funding for each task order will come from individual construction projects.
Total Not-To-Exceed Contract Amount: $4,000,000 (per contract)
Schedule: Advertised: May 11, 2023
Agenda Title: PRO.0275.A-C, Hetchy Capital Improvement Projects As-Needed Construction Management and Staff Augmentation Services
Commission Meeting Date: September 26, 2023
Estimated Notice-to-Proceed Date: October 25, 2023
Estimated End Date: October 24, 2028
Duration: Five years
Evaluation and
Selection Criteria:
Evaluation and Selection
The evaluation and selection process consisted of two (2) phases: 1. Technical Written Proposal and 2. Diversity, Equity, and Inclusion (DEI) Submittal evaluation. Each proposer could be awarded up to a maximum of 1,000 points: 995 points for the technical written proposal and 5 points for the DEI Submittal.
The technical evaluation panel consisted of individuals knowledgeable on the subject matter and included staff from the S FPUC and the San Francisco Airport Commission. The panel reviewed each written proposal and ranked the proposers during the technical written proposal phase.
The SFPUC received f ive responsive proposals. Staff is recommending t he three top-ranked proposers for contract award.
Final Score
Summary:
Technical Written Proposal, DEI Submittal, and Contract Monitoring Division (CMD) Bonus:
Proposers
Technical
Written
Proposal
Score
(Max. 995)
DEI
Submittal
Score
(Max. 5)
CMD
Bonus %
Total
Score
(Max.
1,000)
AECOM – EMS a Joint
Venture 891.313 5 7.5% 963.536
Avila and Associates
Consulting Engineers, Inc. 865.875 5 10% 957.963
Hetchy CM Partners JV 882.663 5 7.5% 954.237
MCK/TMI Joint Venture 847.438 5 7.5% 916.370
Agenda Title: PRO.0275.A-C, Hetchy Capital Improvement Projects As-Needed Construction Management and Staff Augmentation Services
Commission Meeting Date: September 26, 2023
MMD Joint Venture 844.875 5 7.5% 913.616
Note: Scores have been rounded to the third decimal place.
Environmental
Review:
Award of this contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve any commitment to any specific project that may result in a physical change in the environment, and work under the contract will consist of support services only, and SFPUC will not initiate any support services for construction of the individual project(s) under this contract until any appropriate environmental review under the CEQA, if required, has been completed for the individual project(s).
Local Business
Enterprise
Participation and
Non-Discrimination
In Contracting:
The CMD established a 12% Local Business Enterprise (LBE) subcontracting participation requirement for each contract. AECOM – EMS a Joint Venture, Avila and Associates Consulting Engineers, Inc., and Hetchy CM Partners JV committed to LBE subcontracting participation of 12%, 12.10%, and 15% respectively with their proposals.
Attachment: Contract Monitoring Division Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires the services of three qualified construction management contractors to supplement and augment SFPUC Construction Management Bureau staff to provide as -needed construction management expertise in the management of current and upcoming SFPUC construction projects; and WHEREAS, The estimated cost of services is $4,000,000 per contract; and WHEREAS, SFPUC advertised a Request for Proposals for as -needed construction management services on May 11, 2023; and
WHEREAS, Staff anticipates that services will begin in October 2023 and end in October 2028, and the duration of each contract is five years; and WHEREAS, SFPUC and Contract Monitoring Division (CMD) staff, upon review of the proposal scores, determined that AECOM – EMS a Joint Venture (a joint venture between AECOM Technical Services, Inc. and Effective Management Servic es, LLC ), Avila and Associates Consulting Engineers , Inc., and Hetchy CM Partners JV (a joint venture between Consor PMCM, Inc. and Joe Hill Consulting Engineers ) are the three highest-ranked proposers based on the established scoring criteria; and
WHEREAS, The CMD established a 12% Local Business Enterprise (LBE) subcontracting participation requirement for each contract and AECOM – EMS a Joint Venture, Avila and Associates Consulting Engineers , Inc., and Hetchy CM Partners JV committed to LBE subcontracting participation of 12%, 12.10%, and 15% respectively with their proposals; and WHEREAS, Funds for Contract No. PRO.0275.A-C, Hetchy Capital Improvement Projects As-Needed Construction Management and Staff Augmentation Services, will be available from individual construction projects; and
WHEREAS, Award of this contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines s ection 15378 because it does not involve any commitment to any specific project that may result in a physical change in the environment , and work under the contract will consist of support services only, and SFPUC will not initiate any support services for construction of the individual project(s) under this contract until any appropriate environmental review under the CEQA, if required, has been completed for the individual project(s); now, therefore, be it
RESOLVED, That this Commission awards Contract Nos. PRO.0275.A-C, Hetchy Capital Improvement Projects As-Needed Construction Management and Staff Augmentation Services, to AECOM – EMS a Joint Venture (PRO.0275.A), Avila and Associates Consulting Engineers, Inc. (PRO.0275.B), and Hetchy CM Partners JV (PRO.0275.C), to provide as -needed construction management services.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of September 26, 2023.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
MEMORANDUM
Date: 25 August 2023
To:
Lucas Hoffman, SFPUC
Katarina Lam, SFPUC
From: Jovi Cuntapay-Vitin, CMD
Subject:
PRO.0275 Hetchy Capital Improvement Projects As-Needed Construction Management and Staff Augmentation Services – CMD Award Memo ____________________________________________________________________________
The Contract Monitoring Division (“CMD”) has reviewed the consultant proposals and supporting documentation and applied the appropriate rating bonuses submitted for the above referenced project.
CMD received six (6) proposals, at the bid due date, submitted by ABA Global Inc (“AGI”), AECOM Technical Services, Inc. and Effective Management Services, LLC (“AECOM -EMS JV”), Avila & Associates Consulting Engineers, Inc. (“Avila”), Consor PMCM, Inc. and Joe Hill Consulting Engineers Joint Venture (“Hetchy CM Partners JV”), MCK Americas, Inc. and Townsend Management Inc. Joint Venture (“MCK -TMI JV”) and Mott MacDonald and Dabri, Inc. Joint Venture (“MMD-Dabri JV”). Per CMD initial review, AGI’s proposal is non-responsive for failing to meet the Chapter 14B pre-award LBE Subcontracting/Subconsulting Participation Requirement.
Consequently, AGI is not eligible for consideration in the overall evaluation process described in Section 6.2 of the RFP.
Below is the summary of CMD’s review.
Rating Bonus
The following is a summary of the rating bonus information:
FIRM Status, Type and Size Rating Bonus
AECOM Technical Services, Inc. and
Effective Management Services, LLC
(“AECOM-EMS JV”)
EMS: SF-LBE MBE
(Micro) 7.5%
Avila & Associates Consulting Engineers,
Inc. (“Avila”) SF-LBE WBE (Small) 10%
Consor PMCM, Inc. and Joe Hill Consulting
Engineers Joint Venture (“Hetchy CM
Partners JV”)
SF-LBE OBE (Micro) 7.5%
6 MCK Americas, Inc. and Townsend
Management Inc. Joint Venture (“MCK-TMI
JV”)
TMI: SF-LBE MBE
(Small) 7.5%
Mott MacDonald and Dabri, Inc. Joint
Venture (“MMD-Dabri JV”)
Dabri: SF-LBE WBE
(Small) 7.5%
Score Sheets and Score Tabulations
The Request for Proposal (“RFP”) indicates that the three (3) highest-ranked proposers from the combined score of Written Proposal and Diversity, Equity and Inclusion (“DEI”) Submittals will proceed with the award of the agreement. For the five (5) firms, CMD has reviewed the score sheets submitted by the panelists and the final score tabulations from the SFPUC. Based on this information and after the application of the LBE rating bonus, the proposers are ranked as follows:
RANK FIRM
1 AECOM Technical Services, Inc. and Effective
Management Services, LLC (“AECOM-EMS JV”)
2 Avila & Associates Consulting Engineers, Inc.
(“Avila”)
3 Consor PMCM, Inc. and Joe Hill Consulting
Engineers Joint Venture (“Hetchy CM Partners JV”)
4 MCK Americas, Inc. and Townsend Management
Inc. Joint Venture (“MCK-TMI JV”)
5 Mott MacDonald and Dabri, Inc. Joint Venture
(“MMD-Dabri JV”)
LBE Subconsultant Participation Requirement
AECOM-EMS JV achieved the highest score. Effective Management Services, LLC (“EMS”), a LBE certified firm, is a 40% joint venture partner. To meet this commitment, EMS will manage and perform a substantial portion of the work. AECOM -EMS JV met the 12% LBE subconsultant participation requirement by listing the following LBE firms:
LBE Firm Service Status, Type
and Size
Credited
Participation
Bay Area Coating
Consultants
Corrosion Eng – Coating & Lining
Inspection; Lab Svcs – Mat Testing
PUC LBE
OBE (Micro) 1.00%
Biological Monitoring
and Assessment
Specialists Inc.
(BioMaAs)
Env Inspections – Env Advisory
Services; Habitat Env Services
SF LBE MBE
(Small) 2.00%
CM Pros, Inc. Construction Management – Office
Engineering & Controls
SF LBE MBE
(Small) 0.50%
Divis Consulting, Inc. Geotechnical Engineering –
Consultation & Inspection
SF LBE OBE
(Micro) 0.50%
GALEN-CM Inc. Construction Management – Field
Contracts Administration
PUC LBE
MBE (Micro) 5.00%
7 Sierra Consultants
DBA Land &
Structure
Surveying PUC LBE
OBE (Micro) 1.00%
M Lee Corporation Construction Management – Cost
Estimating
SF LBE MBE
(Small) 0.50%
SCA Environmental,
Inc.
Hazardous Waste; Construction
Management - Inspection
SF LBE WBE
(Micro) 0.50%
The Their Group Construction Management -
Inspection
SF LBE WBE
(Micro) 1.00%
TOTAL: 12.00%
AECOM-EMS JV also listed the following non-LBE firms:
Firm Service Participation
North Bay Inspection
& Technical Services SQS Inspection; MEP Inspection 0.50% TOTAL: 0.50%
Avila achieved the second highest score. Avila met the 12% LBE subconsultant participation requirement by listing the following LBE firms:
LBE Firm Service Status, Type
and Size
Credited
Participation
GALEN-CM Inc. Construction Inspection PUC LBE
MBE (Micro) 8.00%
M Lee Corporation Construction Management (Cost
Estimating)
SF LBE MBE
(Small) 1.00%
SCA Environmental,
Inc.
Hazardous Materials; Industrial
Hygiene
SF LBE WBE
(Micro) 0.10%
Pro-Tech Safety
Consultants Inc. Construction Safety Manager SF LBE MBE (Micro) 1.00%
Biological Monitoring
and Assessment
Specialists Inc.
(BioMaAs)
Environmental Monitoring SF LBE MBE
(Small) 2.00%
TOTAL: 12.10%
Avila also listed the following non-LBE firms:
Firm Service Participation
Jacobs Project
Management Co. Resident Engineer; Inspection; Cost Estimating 7.50% EPC Consultants, Inc. Inspection; Safety 8.00%
Hazen and Sawyer Field Contract Administration, Resident Engineering and Inspection 5.00%
ENGEO Materials Testing and Special Inspection 1.00%
8 ICF Jones & Stokes, Inc. Specialty Environmental Monitor 1.00% Kleinfelder, Inc. Special Inspection; Material Testing; SQS Inspection 4.00%
Towill, Inc. Lead Surveyor 1.00%
TOTAL: 27.5%
Hetchy CM Partners JV achieved the third highest score. Joe Hill Consulting Engineers (“Joe Hill”), a LBE certified firm, is a 40% joint venture partner. To meet this commitment, Joe Hill will manage and perform a substantial portion of the work. Hetchy CM Partners JV met the 12% LBE subconsultant participation requirement by listing the following LBE firms:
LBE Firm Service Status, Type
and Size
Credited
Participation
Bay Area Costing
Consultants Inc Coating & Corrosion Inspection PUC-LBE
OBE (Micro) 1.00%
Biological Monitoring
and Assessment
Specialists Inc.
(BioMaAs)
Environmental Advisory Services SF LBE MBE
(Small) 2.00%
GALEN-CM Inc. CM Support Services PUC-LBE
MBE (Micro) 3.00%
Sierra Consultants
DBA Land &
Structure
Land Surveying PUC-LBE
OBE (Micro) 1.00%
Mountaineering
Engineering
Corporation
Resident Engineering PUC-LBE
OBE (Micro) 5.00%
Pro-Tec Safety
Consultants Inc.
Regulatory Compliance and Safety
Services
SF LBE MBE
(Micro) 2.00%
Saylor Consulting
Group Estimating SF LBE WBE
(Small) 1.00%
TOTAL: 15.00%
Hetchy CM Partners JV also listed the following non-LBE firms:
Firm Service Participation
Black and Veatch Technical Expertise in Dams and Power 5.00% Consor North
America, Inc. Technical Expertise in Waste and Wastewater 2.00% Delve Underground Technical Expertise in Tunnels 5.00%
Kleinfelder Special Inspections and Materials Testing 2.00% TOTAL: 14.00%
Good Faith Efforts Requirements
AECOM-EMS JV utilized Approach A: (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements.
9 AECOM-EMS JV demonstrated that it met the GFE requirements under Approach A by listing LBE subs on CMD Form 2A to meet the established sub participati on requirement and relying on self -performed contract work to meet the 35% good faith outreach approach.
Avila utilized Approach A: (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements.
Avila demonstrated that it met the GFE requirements under Approach A by listing LBE subs on CMD Form 2A to meet the established sub participation requirement and relying on self-performed contract work to meet the 35% good faith outreach approach.
Hetchy CM Partners JV utilized Approach A: (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements.
Hetchy CM Partners JV demonstrated that it met the GFE requirements under Approach A by listing LBE subs on CMD Form 2A to meet the established sub participation requirement and relying on self -performed contract work to meet the 35% good faith outreach approach.
The RFP indicates that a contract will be awarded to the three (3) highest-ranked proposers.
Based on the foregoing, CMD has determined that AECOM-EMS JV, Avila & Hetchy CM Partners JV have complied with the pre-award Chapter 14B requirements.
Should you have any additional questions and/or concerns, please feel free to contact me at [email protected].