DEPARTMENT Infrastructure AGENDA NO. 7b
MEETING DATE October 10, 2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
C
alendar: Consent Calendar
Contract/Project Manager: Chris Anderson
Amendment No. 2 to Contract No. 525GG-001, Licensed Software Upgrade and Software and Equipment Maintenance
Summary of
Proposed
Commission Action:
Amend Contract No. 525GG-001, Licensed Software Upgrade, and Software and Equipment Maintenance with Alameda Electrical Distributors, Inc. to increase the contract duration by four years and six months for a new total c ontract duration of 10 years to maintain and support proprietary software at the San Francisco Public Utilities Commission headquarters building.
Background: The San Francisco Public Utilities Commission (SFPUC) headquarters building at 525 Golden Gate had the Lutron Lighting System installed during construction. The Lutron Lighting System is a highly technical and proprietary system that provides
total light management by
bringing together the most complete line of lighting controls, digital ballasts, LED drivers, and sensors together under one software umbrella.
On June 1, 2018, by the authority delegated by Resolution 09-0017, the General Man ager awarded Contract No. 525GG -001, Licensed Software Upgrade, and Software and Equipment Maintenance, with an amount not-to-exceed $289,160 and with a duration of five years, to Maltby Electric Supply Co. Inc. Subsequently, Alcal Industries, Inc., DBA
Alameda Electrical Distributors, Inc. purchased all Maltby Electric Supply Co. Inc. assets. On May 17, 2023, SFPUC entered into a Novation Agreement with Alcal Industries, Inc., DBA Alameda Electrical Distributors, Inc. SFPUC has negotiated a contract amendment with Alameda Electrical Distributors, Inc., the only entity authorized by the system's manufacturer, to provide the system maintenance services required for the system to continue operating properly. The services will consist of: Software Upgrade Se rvices, Annual System Support Service and As-Needed Technical Support.
Scope of Contract: The Contract work location is the SFPUC headquarters high -rise building at 525 Golden Gate Avenue in San Francisco, California. The Contract work consists of licensed electrical software and maintenance
support to provide the system maintenance services required for the system to continue operating properly. The services will consist of software upgrade services, annual system support service and as- needed technical support.
Amendments to the
Contract:
Novation: On May 17, 2023, by the authority delegated by Resolution 09-0017, the General Manager approved a novation which transferred the contract from Maltby Electric Supply Co. Inc. (Transferor) to Alcal Industries, Inc., DBA: Alameda Electrical Distributors, Inc., (Transferee).
Amendment No. 1: On May 22, 2023, by the authority delegated by Resolution 09-0017, the General Manager approved Amendment No. 1 to Contract No 525GG-001, increasing the contract amount by $314,486, for a total c ontract amount of $603,646, and increas ing the contract duration by six months, for a total contract duration of five years and six months.
Proposed Amendment No. 2: Staff is seeking Commission
authorization to extend the Contract by four years, six months , to continue to run diagnostic tests, troubleshoot aspects, mapping and scheduling adjustments of building lighting, extending the Contract term to 10 years.
Funding and Costs: Funding Source: Operating and Maintenance Budget of the 525 GG Building
Original Not-to-Exceed Amount: $289,160
Amendment No. 1: $314,486
Proposed Amendment No. 2: $0
Total Not-To-Exceed Contract Amount: $603,646
Schedule: Original Duration: Five years
Amendment No. 1 Duration: Six months
Proposed Amendment No. Amendment 2 Duration: Four years, six months
Total Duration: 10 years
Compliance with
Chapter 14B: Local
Business Enterprise
and Non-
Discrimination in
Contracting
The Contract Monitoring Division waived the Local Business Enterprise subcontracting participation requirement for this contract.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On January 7, 2009, by the authority delegated by Resolution No. 09- 0017, the General Manager awarded Contract No. 525GG-001, Licensed Software Upgrade, and Software and Equipment Maintenance with an amount not -to-exceed $ 289,160, and with a duration of five years, to Maltby Electric Supply Co. Inc.; and
WHEREAS, On May 17, 2023, by the authority delegated by Resolution No. 09-0017, the General Manager approved Contract No. 525GG-001, Licensed Software Upgrade, and Software and Equipment Maintenance Novation Agreement which transferred the contract from Maltby Electric Supply Co. Inc. (Transferor) to Alcal Industries, Inc., DBA: Alameda Electrical Distributors, Inc., (Transferee); and
WHEREAS, On May 22, 2023, by the authority delegated by Resolution No. 09-0017, the General Manager approved Amendment No. 1 to Contract No. 525GG-001, Licensed Software Upgrade, and Software and Equipment Maintenance i ncreasing the contract by $314,486 and six months to continue to run diagnostic tests, troubleshoot aspects, mapping and scheduling adjustments of building lighting, increasing the total not -to-exceed amount of the contract to $603,646, and extending the contract duration to five years, six months; and WHEREAS, Amendment No. 2 is being requested to increase the contract by four years and six months to continue to run diagnostic tests, troubleshoot aspects, mapping and scheduling adjustments of building lighting, with no change in the contract amount and extending the contract duration to 10 years; and
WHEREAS, Funds for these contract s are available from Project No. 525GG Operating and Maintenance; now, therefore, be it
RESOLVED, That this Commission hereby approves Amendment No. 2 to Contract No. 525GG-001, Licensed Software Upgrade, and Software and Equipment Maintenance , with Alameda Electrical Distributors, Inc. , increasing the contract duration by four years and six months, for a total contract duration of 10 years, with no change to the contract amount, to continue to run diagnostic tests, troubleshoot aspects, mapping and scheduling adjustments of building lighting.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of October 10, 2023.
Secretary, Public Utilities Commission