DEPARTMENT Power Enterprise
AGENDA NO. 7d
MEETING DATE
October 10, 2023
Last updated: 05.03.2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract Manager: Chris Paras
Award Contract Nos. PRO.0262 A, B, and C, Comprehensive Technical Services for Renewable & Advanced Energy Generation Services
Summary of Proposed
Commission Action:
Award Contract No s. PRO.0262 A, B, and C , Comprehensive Technical Services for Renewable & Advanced Energy Generation Services, to AECOM Technical Services Inc. (PRO.0262.A), Sage Renewable Energy Consulting Inc. DBA NV5 (PRO.0262.B), and EnerVue LLC (PRO.0262.C) for an amount not to exceed $12,000,000 ($4,000,000 each agreement) and with a duration of five years.
Background: Contract Nos. PRO.0262.A, B, and C will support the Power Enterprise’s evaluation, development, and construction of renewable and advanced energy generation projects as part of its role as the municipal power provider and an implementer of the City’s renewable energy goals. The purpose of these projects is to accelerate the development of renewable and advanced energy systems in San Francisco.
Scope of Contract: Staff will direct the work of AECOM Technical Services Inc. (AECOM), Sage Renewable Energy Consulting Inc. DBA NV5 (Sage), and EnerVue LLC (EnerVue) on a variety of projects over the duration of the c ontracts. Staff will designate w ork location(s) for individual project locations, which will vary depending on the facility designated for a given project.
The primary role of the consultants will be to provide professional services related to technology assessments, site and technology evaluations, project development, permitting, and design support during construction of renewable and advanced energy projec ts. Work will include:
• Project development, including financial analysis, permitting, project design, and request for proposal and contract
development;
• Construction-related services, including construction management support, engineering inspections, commissioning, data analysis, performance analysis and reporting;
Agenda Title: Award PRO.0262, Comprehensive Technical Services for Renewable & Advanced Energy Generation Services Commission Meeting Date: October 10, 2023
• Energy technology and market assessment, including
renewable and advanced energy technology assessment, and building code guidance; and
• General renewable and advanced generation support, including training of City staff.
Funding and Costs: Funding Source: Funds will be available at the time of award from SF Electrical Reliability Transbay Project Funds Project 10014244, Small Renewables Project 10014646, and Hetchy Cap & Trade Allowances Project 10014665.
Total Not-To-Exceed Contract Amount: $12,000,000 ($4,000,000 each agreement)
Schedule:
Advertised: June 20, 2023
Estimated Notice-to-Proceed Date: December 2023
Estimated End Date: December 2028
Duration: five years
Evaluation and
Selection Criteria:
The evaluation and selection process consisted of two phases: written proposal; and Diversity, Equity, and Inclusion (DEI) s ubmittal. The consultant teams were eligible to earn up to a maximum of 1,000 points:
995 points for the written proposal phase and five points for the DEI submittal.
The technical evaluation panel consisted of individuals knowledgeable on the subject matter and included staff from the SFPUC, San Francisco Unified School District, and San Francisco
Department of the
Environment. The panel reviewed and ranked the consultant teams during the written proposal phase.
On July 20, 2023, the S FPUC received s ix proposals. Two of the proposals did not meet the minimum qualifications under the Request For Proposals. Staff is recommending the three highest-ranked teams for contract award.
Agenda Title: Award PRO.0262, Comprehensive Technical Services for Renewable & Advanced Energy Generation Services Commission Meeting Date: October 10, 2023
Final Score Summary:
Written Proposal, DEI submittal, Overhead & Profit Schedule (OPS) and Contract Monitoring Division (CMD) Bonus:
Firms
Written
Proposal
Score
(995)
DEI
Score
(5)
CMD
Bonus
%
Total
Score
(1000)
AECOM 874.788 5 0 879.788
Sage 872.200 5 0 877.200
EnerVue 872.175 5 0 877.175
Arup 850.925
5 0 850.925
Note: Scores have been rounded to the third decimal place.
Environmental Review: Award of this contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve any commitment to any specific project that may result in a physical change in the environment , and work under the contract will consist of support services only, and SFPUC will not initiate any support services for construction of the individual project(s) under this contract until any appropriate environmental review under the CEQA, if required, has been completed for the individual project(s).
Local Business
Enterprise Participation
and Non-Discrimination
in Contracting:
The Contract Monitoring Division established a 4% Local Business Enterprise subcontracting requirement for this C ontract. AECOM, Sage, and EnerVue committed to Local Business Enterprise participation of 5.4%, 6.67%, and 8 % respectively in their proposals, and these amounts remain unchanged.
Attachment: Contract Monitoring Division Award Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires comprehensive technical support consulting services for renewable and advanced energy generation systems to support the Power Enterprise in the evaluation, development, and construction of renewable and advanced energy generation projects as part of the SFPUC’s role as the municipal power provider and implementer of the City’s renewable energy goals; and WHEREAS, On June 20, 2023, SFPUC advertised a Request for Proposals, PRO.0262, Comprehensive Technical Services for Renewable & Advanced Energy Generation Services; and WHEREAS, The estimated total cost of the services to supplement Staff is $ 12,000,000 (not-to-exceed $4,000,000 for each contract) to provide specialized technical evaluation, proj ect development, and design support during construction of renewable and advanced energy projects; and
WHEREAS, The duration of each contract is five years; and WHEREAS, On July 20, 2023, SFPUC received six proposals; and WHEREAS, SFPUC staff and Contract Monitoring Division reviewed the proposal scores and determined that AECOM Technical Services Inc. (AECOM), Sage Renewable Energy Consulting Inc. DBA NV5 (Sage), and EnerVue LLC (EnerVue) are the highest -ranked firm s based on the established scoring criteria; and
WHEREAS, Contract Monitoring Division established a 4% Local Business Enterprise subconsultant requirement for this Contract and AECOM, Sage, and EnerVue committed to Local Business Enterprise subconsultant participation of 5.4%, 6.67% and 8% respectively; and WHEREAS, Funds for Contract No. PRO.0262, Comprehensive Technical Services for Renewable & Advanced Energy Generation Services , will be available from SF Electrical Reliability Transbay Project Funds Project 10014244, Small Renewables Project 10014646, and Hetchy Cap & Trade Allowances Project 10014665; and
WHEREAS, Award of this contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines s ection 15378 because it does not involve any commitment to any specific project that may result in a physical change in the environment , and work under the contract will consist of support services only, and SFPUC will not initiate any support services for construction of the individual project(s) under this contract until any appropriate environmental review under the CEQA, if required, has been completed for the individual project(s); now, therefore, be it
RESOLVED, That this Commission hereby awards Contract Nos. PRO.0262 A, B, and C, Comprehensive Technical Services for Renewable & Advanced Energy Generation Services , for a not-to-exceed amount of $4,000,000 each contract, and with a duration of five years, to AECOM Technical Services Inc. (PRO.0262A), Sage Renewable E nergy Consulting Inc. DBA NV5 (PRO.0262.B), and EnerVue LLC (PRO.0262.C). .
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of October 10, 2023.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
MEMORANDUM
Date: September 6, 2023
To: Chris Paras, SFPUC
Daniel Kwon, SFPUC
From: Michelle Kassatly, Contract Compliance Officer, CMD
Subject: PRO.0262 Comprehensive Technical Services: Renewable & Advanced Energy Generation Systems
The Contract Monitoring Division (“CMD”) has reviewed the consultant proposals and supporting documentation and applied the appropriate rating bonuses submitted for the above referenced project.
The SFPUC determined that the proposals submitted by TRC and Worley Group Inc. dba Advisian did not meet the minimum qualifications for this contract.
CMD has reviewed and determined that the remaining four (4) proposals submitted were material compliant with the Chapter 14B pre-award requirements. CMD has reviewed the proposers’ CMD submittals and supporting documentation and applied the appropriate rating bonuses.
Rating Bonus
The following is a summary of the rating bonus information:
FIRM
(PeopleSoft:
Supplier/Supplier ID)
Status, Type and Size
(PS: LBE and LBE
Size)
Rating Bonus
AECOM Technical
Services, Inc.
Not Applicable Not Applicable
Arup US, Inc. Not Applicable Not Applicable
EnerVue LLC Not Applicable Not Applicable
Sage Renewable Energy
Consulting, Inc. DBA NV5
Not Applicable Not Applicable
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
Score Sheets and Score Tabulations
The Request for Proposal (“RFP”) indicates that only the top three (3) ranked proposers from the written evaluation will be short listed to have its overhead and profit schedule evaluated. For the three (3) short listed firms, CMD has reviewed the score sheets submitted by the panelists, the overhead profit schedule and the final score tabulations from the SFPUC. Based on this information and after the application of the LBE rating bonus, the proposers are ranked as follows:
RANK FIRM
1 AECOM Technical Services, Inc.
2 Sage Renewable Energy Consulting,
Inc. DBA NV5
3 EnerVue LLC
4 Arup US, Inc.
LBE Subconsultant Participation Requirement
AECOM Technical Services, Inc. (“AECOM”) achieved the highest score. AECOM met the 4% Micro/Small-LBE subconsultant participation requirement by listing the following Micro/Small- LBE firms:
Firm Service
Status,
Type and
Size
LBE
Participation
Divis Consulting, Inc. Geotechnical Assessments
SF LBE-
OBE
(Micro)
2.50%
Reva Murphy
Associates, Inc. Roofing Experts
SF LBE-
WBE
(Micro)
1.90%
Maffei Structural
Engineers Structural Engineering
SF OBE-
MBE
(Micro)
1.00%
TOTAL: 5.40%
AECOM did not list any non-LBE firms.
Sage Renewable Energy Consulting, Inc. DBA NV5 (“Sage”) achieved the second highest score. Sage met the 4% Micro/Small-LBE subconsultant participation requirement by listing the following Micro/Small-LBE firms:
Firm Service Status, Type and
Size
LBE
Participation
Joe Hill Consulting &
Engineering
Corporation
Construction Management SF LBE-OBE (Micro) 1.30%
Lee Incorporated Survey SF LBE-WBE
(Micro) 1.12%
Maffei Structural
Engineering, Inc. Structural Engineering SF LBE-OBE (Micro) 4.25%
TOTAL: 6.67%
Sage also listed the following non-LBE firms:
Firm Service Participation
KNN Financial Services 1.92%
Salas O’Brien Roofing Services 3.63%
Blymer Engineers Electrical Engineering 5.05%
TOTAL: 10.60%
EnerVue LLC achieved the third highest score and met the 4% Micro/Small-LBE subconsulting requirement by listing the following Micro/Small-LBE firms:
Firm Service
Status,
Type and
Size
LBE
Participation
Maffei Structural
Engineers Structural Engineering SF LBE-
OBE (Micro) 7.00%
AGS Geotechnical Engineering SF LBE-
MBE (Micro) 1.00%
TOTAL: 8.00%
EnerVue LLC also listed the following non-LBE firms:
Firm Service Participation
Aquatech
Consultancy Roofing and Waterproofing Consulting 7.00%
Sperry Capital Financial Advisory Services 7.00%
Mazzetti Mechanical & Electrical Engineering, Renewables Consulting 25.00%
Applied Material &
Engineering Testing & Inspection Services 3.00%
TOTAL: 42%
Good Faith Efforts Requirements
AECOM Technical Services, Inc. utilized Approach A (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements. AECOM Technical Services, Inc. demonstrated that it met the GFE requirements under Approach A by exceeding the sum of the LBE subcontracting participation requirement established for this project by at least 35%.
Sage Renewable Energy Consulting, Inc. DBA NV5 utilized Approach A (35% Approach) on CMD Form 2B to meet the GFE Requirements. Sage Renewable Energy Consulting, Inc. DBA NV5 demonstrated that it met the GFE requirements under Approach A by exceeding the sum of the LBE subcontracting participation requirement established for this project by at least 35%.
EnerVue LLC utilized Approach A (35% Approach) on CMD Form 2B to meet the GFE Requirements. EnerVue LLC demonstrated that it met the GFE requirements under Approach A by exceeding the sum of the LBE subcontracting participation requirement established for this project by at least 35%.
The RFP indicates that a contract will be awarded to the three (3) highest ranked proposers.
Based on the foregoing, CMD has determined that AECOM Technical Services, Inc; Sage Renewable Energy Consulting, Inc. DBA NV5; and EnerVue LLC have complied with the pre- award Chapter 14B requirements. Should you have any additional questions and/or concerns, please feel free to contact me at [email protected]