DEPARTMENT
Infrastructure Division
AGENDA NO.
6f
MEETING DATE
November 14, 2023
Last updated: 05.03.2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract/Project Manager: Chris Anderson
Approve increase to the Construction Cost Contingency for Contract No. WD-2851(I), 525 Golden Gate Avenue As-Needed Mechanical Systems Inspection, Maintenance, and Repairs
Summary of Proposed
Commission Action:
Approve an increase of $119,000 to the contract cost contingency for Contract No. WD -2851(I), 525 Golden Gate Avenue As -Needed Mechanical Systems Inspection, Maintenance, and Repairs , with Envise, for a new contract amount not to exceed $825,000, to continue repairs, maintenance and inspections of the mechanical system, with no change to the contract duration.
Background: On March 11, 2019, under the authority delegated by the Commission (Resolution No. 09- 0017), the General Manager awarded 525 Golden Gate Annual Operation and Maintenance Budget funded Contract No.
WD-2851(I), 525 Golden Gate Avenue As -Needed Mechanical Systems Inspection, Maintenance, and Repairs to Envise. The original contract amount was $550,000, and the original contract duration was 1,095 consecutive calendar days.
Scope of Contract: The Contract work location is 525 Golden Gate Avenue, San Francisco.
The Contract work consists of performing inspection, testing, and maintenance of the mechanical systems for the 525 Golden Gate Avenue, San Francisco. In addition, to the extent that any mechanical system, or any component of the system , does meet regulatory requirements, the Contractor shall provide repair services including the replacement of component(s) or equipment as-needed.
Modifications to the
Contract:
On April 26, 2022, by Resolution No. 22 -0077, the Commission approved an increase to the existing cost contingency by $101,000 for a new total contract cost contingency of $156,000 and increased the existing contract duration contingency by 730 calendar days for a new total contract duration contingency of 839 consecutive calendar days.
Modification No. 1: On April 28, 2022, Staff issued Modification No.1 increasing the Contract amount by $101,000 and increasing the Agenda Title: WD-2851(I), 525 Golden Gate Avenue As-Needed Mechanical Systems Inspection, Maintenance, and Repairs Commission Meeting Date: November 14, 2023
Contract duration by 730 consecutive calendar days to continue as - needed mechanical services for a total Contract amount of $651,000 and a total Contract duration of 1,825 consecutive calendar days.
The proposed increase of $119,000 to the existing contract cost contingency for a total Contract cost contingency amount of up to $275,000 would allow for future modifications of the Contract to increase the Contract amount up to a not -to-exceed amount of $825,000.
Funding and Costs: Funding: 525 Golden Gate Annual Operation and Maintenance Budget Original Contract Amount: $550,000
Original 10% Cost Contingency: $55,000
Previously Approved Cost Contingency Increase: $101,000 Requested Additional Cost Contingency: $119,000
Total Revised Contract Cost Limit: $825,000
Schedule: Original Contract Duration: 1,095 consecutive calendar days Original 10% Duration Contingency: 109 calendar days
Previously Approved Duration Contingency Increase: 730 calendar days
Total Revised Contract Duration Limit : 1934 consecutive calendar days.
Local Business
Enterprise Participation
and Non-Discrimination
In Contracting:
This is a Micro -LBE Set -Aside contract; therefore, the Contract Monitoring Division Local Business Enterprise ( LBE) subcontracting requirement is not applicable for this contract.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires regular inspection, maintenance and repairs of the mechanical system at 525 Golden Gate Avenue building, the SFPUC Headquarters; and
WHEREAS, On March 11, 2019, under authority delegated by Resolution No. 09- 0017, the General Manager awarded Contract No. WD-2851(I), 525 Golden Gate Avenue As -Needed Mechanical Systems Inspection, Maintenance, and Repairs to Envise; and WHEREAS, The original Contract amount was for $550,000 and the original C ontract duration was 1,095 consecutive calendar days; and
WHEREAS, On May 13, 2019, SFPUC issued the construction contract Notice -to- Proceed; and
WHEREAS, On April 26, 2022, by Resolution No. 22-0077, the Commission approved an increase to the existing cost contingency by $101,000 for a new total contract cost contingency of $156,000 and increased the existing contract duration contingency by 730 calendar days for a new total contract duration contingency of 839 consecutive calendar days; and WHEREAS, On April 28, 2022, the General Manager approved Modification No. 1, increasing the Contract amount by $101,000 and increasing the Contract duration by 730 consecutive calendar days to continue as-needed mechanical services for a total Contract a mount of $651,000 and a total Contract duration of 1,825 consecutive calendar days.
WHEREAS, This is a Micro -LBE Set-Aside contract, therefore the Contract Monitoring Division Local Business Enterprise subcontracting requirement is not applicable for this contract; and
WHEREAS, Funds for Contract No. WD-2851(I), 525 Golden Gate Avenue As- Needed Mechanical Systems Inspection, Maintenance, and Repairs will be available from 525 Golden Gate Annual Operation and Maintenance Budget; now, therefore, be it RESOLVED, That this Commission hereby approves an increase of $119,000 to the existing contract cost contingency for Water Enterprise Contract No. WD -2851(I), 525 Golden Gate Avenue As-Needed Mechanical Systems Inspection, Maintenance, and Repairs, with Envise for a total Contract cost contingency amount of up to $275,000, allowing for future modifications to increase the Contract up to a not-to-exceed amount of $825,000, with no change to the contract duration.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of November 14, 2023.
Secretary, Public Utilities Commission