DEPARTMENT
Infrastructure
AGENDA NO.
6d
MEETING DATE
November 14, 2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract/Project Manager: Jimmy Leong
Award Contracts Nos. PRO.0281.A-C, As-Needed Project Management Support Services
Summary of
Proposed
Commission Action:
Award Contracts Nos. PRO.0281.A-C, As-Needed Project Management Support Services, to Kennedy/Jenks Consultants, Inc. - Joe Hill Consulting Engineers, Joint Venture (PRO.0281.A), LEE Incorporated (PRO.0281.B), and Hollins Consulting, Inc. - GHD, Inc., Joint Venture (PRO.0281.C), each in an amount not to exceed $4,750,000 and with a duration of five years.
Background: The San Francisco Public Utilities Commission ( SFPUC) seeks to retain professional services from qualified consultants to provide project management support on an as -needed basis to assist SFPUC’s project managers in delivering capital improvement project s for the Water, Wastewater, and Power Enterprises.
Scope of Contract: The Contract work location(s): From City and County of San Francisco, Bay Area, to the Sierras.
The Contract work will provide as -needed project management support services to SFPUC’s Project Management Bureau in the following areas:
• Project Coordination;
• Project Document Control;
• Project Closeout; and
• Other Services not specified in the tasks above, but similar in nature to support project management functions.
Funding and Costs: Funding Source: SFPUC Capital Improvement Projects Total Not-To-Exceed Contract Amount: $4,750,000 (per contract)
Schedule: Advertised: July 6, 2023
Estimated Notice-to-Proceed Date: January 2024
Estimated End Date: January 2029
Duration: Five years
Evaluation and
Selection Criteria:
The evaluation and selection process consisted of two components: (1) Technical Written Proposal and (2) submission of a Diversity, Equity, and Inclusion (DEI) plan. Each proposer could be awarded up to a maximum of Agenda Title: PRO.0281.A-C, As-Needed Project Management Support Services Commission Meeting Date: November 14, 2023
1,000 points: 995 points for the technical written proposal and 5 points for the DEI submittal.
The technical evaluation panel consisted of individuals knowledgeable on the subject matters and included staff from the SFPUC , San Francisco Airport Commission, and San Francisco Department of Public Work. The panel reviewed and ranked the written proposals.
The SFPUC received seven proposals. Staff recommends award of contracts to the three top-ranked proposers.
Final Score
Summary:
Technical Written Proposal, DEI Submittal, and Contract Monitoring Division (CMD) Bonus:
Rank Proposers Technical
Written
Proposal
Score
(Max 995)
DEI
Submittal
Score
(Max 5)
CMD
Bonus %
Total
Score
(Max.
1,000)
1 KJ-JHCE JV 918.750 5.0000 7.5% 993.031
2 LEE
Incorporated
886.338 5.0000 10.0% 980.471
3 HCI GHD JV 882.488 5.0000 7.5% 954.049
4 MMD Joint
Venture
874.313 5.0000 7.5% 945.261
5 3D Built 736.463 5.0000 0.0% 741.463
6 Cornerstone-
Sonika JV
725.525 0.0000 10.0% 798.078
7 PFES LLC 665.375 5.0000 0.0% 670.375
Note: Scores have been rounded to the third decimal place.
Environmental
Review:
Award of this contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve any commitment to any specific project that may result in a physical change in the environment, and work under the contract will consist of support services only, and SFPUC will not initiate any support services for construction of the individual project(s) under this contract until any appropriate environmental review under the CEQA, if required, has been completed for the individual project(s).
Local Business
Enterprise
Participation and
The CMD established a 20% Local Business Enterprise (LBE) subcontracting participation requirement for each contract. KJ-JHCE Joint Venture , LEE Incorporated, and HCI-GHD Joint Venture committed to LBE subcontracting Agenda Title: PRO.0281.A-C, As-Needed Project Management Support Services Commission Meeting Date: November 14, 2023
Non-Discrimination
In Contracting:
participation of 20.00%, 37.00%, and 20.00% respectively with their proposals.
Attachment: Contract Monitoring Division Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires qualified consultants to provide project management support on an as -needed basis to assist SFPUC’s Project Managers in delivering capital improvement projects throughout the City and County of San Francisco, the greater Bay Area, and the Sierras; and WHEREAS, The SFPUC advertised a Request for Proposals for A s-Needed Project Management Support Services on July 6, 2023; and
WHEREAS, Staff anticipated that services would begin in January 2024 and end in January 2029, and the duration of each contract is five years; and WHEREAS, The not-to-exceed amount for each contract is $4,750,000; and WHEREAS, SFPUC and Contract Monitoring Division (CMD) staff, upon review of the proposal scores, determined that Kennedy/Jenks Consultants, Inc. - Joe Hill Consulting Engineers, Joint Venture (KJ-JHCE JV), LEE Incorporated, and Hollins Consulting, Inc. - GHD, Inc., Joint Venture (HCI GHD JV) are the three highest-ranked proposers based on the established scoring criteria; and
WHEREAS, The CMD established a 20% Local Business Enterprise (LBE) subcontracting participation requirement for each contract and KJ-JHCE JV, LEE Incorporated, and HCI-GHD JV committed to LBE subcontracting participation of 20.00%, 37.00%, and 20.00% respectively with their proposals; and
WHEREAS, Award of this contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines s ection 15378 because it does not involve any commitment to any specific project that may result in a physical change in the environment , and work under the contract will consist of support services only, and SFPUC will not initiate any support services for construction of the individual project(s) under this contract until any appropriate environmental review under the CEQA, if required, has been completed for the individual project(s); and
WHEREAS, Funds for Contract No. PRO.0281.A-C, As -Needed Project Management Support Services, will be available from various capital improvement projects; now, therefore, be it
RESOLVED, That this Commission hereby awards Contract s Nos. PRO.0281.A-C, As- Needed Project Management Support Services, to KJ-JHCE JV (PRO.0281.A), LEE Incorporated (PRO.0281.B), and HCI -GHD JV (PRO.0281.C), each in an amount not -to-exceed $4,750,000, and each with a duration of five years. to provide as-needed project management support services.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of November 14, 2023.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
MEMORANDUM
Date: October 20, 2023
To:
Jimmy Leong, SFPUC
Melissa Ng, SFPUC
From: Jovi Cuntapay-Vitin, CMD
Subject:
PRO.0281 As-Needed Project Management Support Services – Updated CMD Award Memo
____________________________________________________________________________
The Contract Monitoring Division (“CMD”) has reviewed the consultant proposals and supporting documentation and applied the appropriate rating bonuses submitted for the above referenced project.
CMD received seven (7) proposals, at the bid due date, submitted by 3D Built (“3D Built”), Cornerstone Concilium Inc. and Sonika Corporation Joint Venture (“Cornerstone -Sonika JV”), Hollins Consulting Inc. and GHD, Inc. Joint Venture (“HCI-GHD JV”), Kennedy/Jenks Consultants, Inc. and Joe Hill Consulting & Engineering Corporation Joint Venture (“KJ -JHCE JV”), Lee Incorporated (“Lee”), Mott MacDonald and Dabri, Inc. Joint Venture (“MMD JV”) and PFES LLC (“PFES”).
Based on this review, CMD has determined that the proposals were materially compliant with the pre-award Chapter 14B requirements.
Rating Bonus
The following is a summary of the rating bonus information:
FIRM Status, Type and Size Rating Bonus
3D Built Non-LBE N/A
Cornerstone-Sonika JV Cornerstone: SF LBE MBE (Small)
Sonika: SF LBE MBE (Micro) 10%
HCI-GHD JV Hollins: SF LBE MBE (Small) 7.5%
KJ-JHCE JV Joe Hill: SF LBE OBE (Micro) 7.5%
Lee SF LBE WBE (Micro) 10.00%
MMD JV SF LBE WBE (Small) 7.5%
PFES Non-LBE N/A
6 Score Sheets and Score Tabulations
The Request for Proposal (“RFP”) indicates that the three (3) highest-ranked proposers from the combined score of Written Proposal and Diversity, Equity and Inclusion (“DEI”) Submittals will proceed with the award of the agreement. For the seven (7) firms, CMD has reviewed the score sheets submitted by the panelists and the final score tabulations fr om the SFPUC. Based on this information and after the application of the LBE rating bonus, the proposers are ranked as follows:
RANK FIRM
1 KJ-JHCE JV
2 Lee
3 HCI-GHD JV
4 MMD JV
5 Cornerstone-Sonika JV
6 3D Built
7 PFES
LBE Subconsultant Participation Requirement
KJ-JHCE JV achieved the highest score. Joe Hill Consulting & Engineering Corporation (“JHCE”), a LBE certified firm, is a 40% joint venture partner. To meet this commitment, Joe Hill will manage and perform a substantial portion of the work. KJ -JHCE JV met the 20% LBE subconsultant participation requirement by listing the following LBE firms:
Firm Service Status, Type and
Size
Credited
Participation
Chaves & Associates Records Mgmt. & Storage,
Database Dev. & Analysis
SF LBE WBE
(Small) 2.00%
Coord LLC Urban and Regional Planning SF LBE WBE
(Micro) 2.00%
McGovern McDonald
Engineers
Regulatory Compliance Asst.,
Financial Services
SF LBE WBE
(Micro) 3.00%
Saylor Consulting
Group
Database Dev. & Analysis,
Construction Mgmt.
DDA: SF LBE WBE
(Micro)
CM: SF LBE WBE (Small) 4.00%
Sustainable
Watershed Designs
Inc
Civil Engineering, Water
Resources Engineering
SF LBE OBE
(Micro) 5.00%
Westland
Management
Solutions Inc
Database Development &
Analysis, Construction
Management
SF LBE WBE
(Micro) 1.00%
KKL Consulting LLC Civil Engineering, Water
Resources Engineering
SF LBE MBE
(Micro) 1.50%
Leahy Engineering Civil Engineering SF LBE OBE
(Micro) 1.50%
TOTAL: 20.00%
KJ-JHCE JV also listed the following non-LBE firms:
7 Firm Service Participation
EnerVue Project Coordination Support, Other Services 1.00% TOTAL: 1.00%
Lee achieved the second highest score. Lee met the 20% LBE subconsultant participation requirement by listing the following LBE firms:
LBE Firm Service Status, Type
and Size
Credited
Participation
Chaves & Associates
Records Management and Storage,
Computer Training, Database
Development and Analysis
SF LBE WBE
(Small) 7.00%
McGovern McDonald
Engineers
Construction Management,
Community Relations/Public
Affairs, Civil Engineering, Water
Resources Engineering, Regulatory
Compliance Assistance, Financial
Services
SF LBE WBE
(Micro) 10.00%
SRT Consultants
Construction Management, Civil
Engineering, Water Resources
Engineering, Environmental
Advisory Services
SF LBE WBE
(Small) 20.00%
TOTAL: 37.00%
Lee did not list any non-LBE firms.
HCI-GHD JV achieved the third highest score. Hollins Consulting Inc. (“HCI”), a LBE certified firm, is a 6 0% joint venture partner. To meet this commitment, HCI will manage and perform a substantial portion of the work. HCI -GHD JV met the 20% LBE subconsultant participation requirement by listing the following LBE firms:
Firm Service Status, Type
and Size
Credited
Participation
Salimi Management,
LLC Project Coordination SF LBE MBE
(Micro) 5.00%
M Lee Corporation Estimating SF LBE MBE
(Small) 5.00%
Bonner
Communications
Public Relations/Community
Outreach
SF LBE
WBE (Micro) 5.00%
Chaves & Associates Project Coordination/Document
Control Support
SF LBE
WBE (Small) 5.00%
TOTAL: 20.00%
HCI-GHD JV did not list any non-LBE firms.
Good Faith Efforts Requirements
8 KJ-JHCE JV utilized Approach A: (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements.
KJ-JHCE JV demonstrated that it met the GFE requirements under Approach A by listing LBE subs on CMD Form 2A to meet the established sub participation requirement and relying on self-performed contract work to meet the 35% good faith outreach approach.
Lee utilized Approach A: (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements.
Lee demonstrated that it met the GFE requirements under Approach A by listing LBE subs on CMD Form 2A to meet the established sub participation requirement and relying on self-performed contract work to meet the 35% good faith outreach approach.
HCI-GHD JV utilized Approach A: (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements.
HCI-GHD JV demonstrated that it met the GFE requirements under Approach A by listing LBE subs on CMD Form 2A to meet the established sub participation requirement and relying on self-performed contract work to meet the 35% good faith outreach approach.
The RFP indicates that a contract will be awarded to the three (3) highest-ranked proposers.
Based on the foregoing, CMD has determined that KJ -JHCE JV, Lee and HCI-GHD JV have complied with the pre-award Chapter 14B requirements.
Should you have any additional questions and/or concerns, please feel free to contact me at [email protected].