DEPARTMENT
Infrastructure
AGENDA NO.
6a
MEETING DATE
November 14, 2023
Last updated: 05.03.2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract Manager: Judy Chin
Award Job Order Contract No. JOC-102R, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy
Summary of
Proposed
Commission Action:
Award Job Order Contract No. JOC-102R, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy, in the amount not-to-exceed $5,000,000, with a guaranteed minimum task order opportunity amount of $50,000, and a duration of two years, to the responsible bidder tha t submitted the lowest responsive bid, Pacific Engineering & Construction, Inc., to perform A -
licensed general engineering construction
work on San Francisco Public Utilities Commission systems and operations around Hetch Hetchy.
Background: A Job Order Contract is an indefinite quantity contract that enables the San Francisco Public Utilities Commission ( SFPUC) to complete unrelated tasks quickly and efficiently on an as-needed basis under a single, competitively bid construction contract. The competitive process is based on c ontractor bid Adjustment Factors, which are a percentage mark-up on pre-set unit prices. The SFPUC determines the low bid based on specified weighting of the Adjustment Factors to calculate the Award Criteria Figures, as they may be modified by Local Business Enterprise preference adjustments.
The SFPUC has used J ob Order Contracts for a wide range of construction activities including general building construction and general engineering construction, specialized electrical work in power turbines and switchyards, spot sewer repair, marine related services, lighting upgrades, repair of heating, ventilation, and air conditioning systems, and energy efficiency retrofits.
This contract duration is two years. SFPUC will issue task orders to the selected contractor to perform specific scopes of work during the term of this contract.
Under San Francisco Administrative Code section 6.62(g), the Commission may extend the term for up to a total of five years. SFPUC may not issue any new task orders under a JOC after four years from the date the Controller first certifies the availability of funds.
Scope of Contract: The Contract work locations are San Joaquin, Stanislaus, and Tuolumne Counties. The scope of work for potential task orders consists of:
Agenda Title: JOC-102R, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy
Commission Meeting Date: November 14, 2023
• Building, Moving, and Demolition;
• Cathodic Protection;
• Concrete;
• Earthwork and Paving;
• Electrical;
• General Building Construction;
• General Engineering Construction;
• Lenel Systems Integration;
• Pipeline;
• Reinforcing Steel; and
• Trucking and Hauling.
Funding and Costs: Award: Not-to-exceed amount of $5,000,000 with a guaranteed minimum task order opportunity of $50,000. At a later date, the Commission may exercise its option to increase the maximum contract value by up to 50% of the original contract value (an additional $2,500,000) for a total potential maximum contract amount of $7,500,000, as provided under Administrative Code section
6.62. Award Criteria Figure (multiplier): Contractors’ bid adjustment factors are calculated as a percentage mark-up on pre-set unit prices. SFPUC staff derives the award criteria figure from the weighted computation of the c ontractor’s adjustment factor for work performed under normal working hours and other working conditions. The bidder that submits the lowest award criteria figure, as it may be adjusted by application of Chapter 14B bid preference adjustments , is the low bidder. The adjustment factors account for the contractor’s overhead, profit, estimating, project management, bonding, insurance, supervision, submittals, record drawings, closeout documents, and other indirect costs.
During the task order process, SFPUC will apply th e appropriate adjustment factor to t he pre -set construction prices listed in the Simplebid ® Unit Price Book to determine the value of each task order.
Funding: Funding for the contract will be available from various SFPUC Enterprise Funds when Staff issues task orders.
Schedule: Estimated Notice-to-Proceed Date: January 2024
Duration: Two years. The Commission may approve additional time at a later date up to the five -year maximum duration as allowed by the San Francisco Administrative Code for Job Order Contracts.
Estimated Completion Date: January 2026
Bid History:
Advertised: July 11, 2023
Agenda Title: JOC-102R, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy
Commission Meeting Date: November 14, 2023
Bids Received: On August 10, 2023, SFPUC received and publicly opened one bid. The SFPUC determined that it was in the best interest of the City and County of San Francisco to reject all bids and re-advertise.
Re-Advertised: August 18, 2023
Bids Received: On August 31, 2023, SFPUC received and publicly opened two bids, as follows:
Bid Rank
Award
Criteria
Figure
LBE Bid
Discount
Adjusted
Award
Criteria
Figure
Final
Rank
1. Pacific Engineering &
Construction, Inc. 1.1600 10% 1.0440 1
2. Peterson Excavation,
Inc. 1.2400 10% 1.1160 2
Application of Local Business Enterprise (LBE) bid preferences in accordance with Chapter 14B of the San Francisco Administrative Code did not change the final ranking of the low bidder.
Environmental
Review:
Award of this Job Order Contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines s ection 15378 because it does not involve commitment to any specific project that may result in a physical change in t he environment. The SFPUC will not authorize the contractor to commence any work under this contract until the proposed work is reviewed and any appropriate en
vironmental review under the CEQA, if
required, has been completed.
Local Business
Enterprise
Participation and
Non-Discrimination
In Contracting:
The Contract Monitoring Division established a 16% LBE subcontracting participation requirement for this contract. Pacific Engineering & Construction, Inc. committed to 16% LBE subcontractor participation in its bid submittal.
Attachment: 1. Contract Monitoring Division Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, A Job Order Contract enables the San Francisco Public Utilities Commission (SFPUC) to complete unrelated tasks quickly and efficiently on an as-needed basis under a single, competitively bid, indefinite quantity contract for general engineering construction services; and WHEREAS, On August 18, 2023, the SFPUC advertised Job Order Contract No. JOC- 102R, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy; and
WHEREAS, On August 31, 2023, the SFPUC received and publicly opened two bids in which the bidders submitted their proposed profit and overhead percentage markups on specified unit prices for work to be specified under task orders; and WHEREAS, SFPUC staff and Contract Monitoring Division reviewed the bidders and their bids for responsibility, responsiveness, and application of bid preferences, and determined Pacific Engineering & Construction, Inc. (Contractor) to be the responsible bidder that submitted the lowest responsive bid; and
WHEREAS, The Contract Monitoring Division established a 16% Local Business Enterprise subcontracting participation requirement for this contract, and Pacific Engineering & Construction, Inc. committed to 16% Local Business Enterprise subcontractor participation in its bid submittal; and
WHEREAS, The contract not -to-exceed amount is $5,000,000, with a guaranteed minimum task order opportunity of $50,000, to perform general engineering construction work on SFPUC systems in San Joaquin, Stanislaus, and Tuolumne Counties; and WHEREAS, The contract duration is two years; and
WHEREAS, Staff will issue task orders that identify the scope of work, cost, and duration for various discrete construction activities that the Contractor will perform under this Job Order Contract; and
WHEREAS, Award of this Job Order Contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guide lines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment; and the SFPUC will not authorize the contractor to commence any work under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed; and
WHEREAS, Funds will be available from various SFPUC Enterprise Funds for SFPUC issued task orders; now, therefore, be it
RESOLVED, That this Commission hereby awards Job Order Contract No. JOC-102R, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy , for a not -to-exceed amount of $5,000,000, and a duration of two years , to the responsible bidder that submitted the lowest responsive bid, Pacific Engineering & Construction, Inc.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of November 14, 2023.
Secretary, Public Utilities Commission
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310; Fax (415) 581-2351
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
MEMORANDUM
Date: September 25, 2023
To: Judy Chin, SFPUC
Jennifer Walker, SFPUC
From: Jason Chow, CMD
Subject: JOC-102R General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy
The Contract Monitoring Division (“CMD”) has reviewed the bids submitted for the above referenced project, applied the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre-award requirements. The Micro/Small-LBE subcontracting participation requirement is 16% for this project.
The LBE sub requirement is less than 20% Due to the location of the work which will be performed 70 miles beyond the SFPUC jurisdictional boundaries, exclusively in the Hetch Hetchy Region, and the anticipated specialized scope of work that includes updati ng the security system with Lenel certified system integrators and expertise in raising electrical power towers that require a C -10 licensed contractor with expertise in performing this type of work.
Bid Discount
Bidder LBE Status,
Type and Size ACF LBE Bid
Discount
ACF with LBE
Bid Discount
Pacific Engineering & Construction, Inc.
SF LBE-OBE
(Micro)
1.1600
10% 1.0440
Peterson Excavation, Inc.
SFPUC LBE-OBE
(Micro)
1.2400
10% 1.1160
LBE Subcontracting Participation Requirement
Per SFPUC, Pacific Engineering & Construction, Inc. (“Pacific Engineering”) was the apparent lowest responsive bidder.
Pacific Engineering met the 16% subcontracting requirement by listing the following LBE subcontractors on Section 00 43 36 (Subcontractors List):
2 LBE Subcontractor Scope of Work LBE Status,
Type and Size Listed Amount Credited
Amount
Credited
Participation
Bay-Tech Electric Inc.
Electrical
SF LBE-MBE
(Micro) $700,000 $700,000 14.00%
Mission City Rebar, Inc.
Furnish & Install
Rebar
SFPUC LBE-OBE
(Small) $100,000 $100,000 2.00%
TOTAL $800,000 $800,000 16.00%
Pacific Engineering listed the following non-LBE subcontractor on Section 00 43 36.
Subcontractor Scope of Work Status Listed Amount
Sierra Mountain
Construction, Inc.
Excavation &
Concrete
Non-LBE $500,000
TOTAL $500,000
Good Faith Efforts Requirements
Pacific Engineering utilized Approach A (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements. Pacific Engineering demonstrated that it met the GFE requirements under Approach A by relying on self-performed contract work to meet the 35% good faith outreach approach.
Based on the foregoing, CMD has determined that Pacific Engineering has complied with the pre -award Chapter 14B requirements. Should you have any questions, or if I can be of further assistance, please do not hesitate to contact me at [email protected].