DEPARTMENT
Infrastructure
AGENDA NO.
6e
MEETING DATE
November 28, 2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Project Manager: Aileen Caylao
Approve Increase to Construction Duration Contingency for WW-697, As-Needed Main Sewer Replacement No. 8
Summary of
Proposed
Commission Action:
Approve an increase of 365 calendar days to the Contract duration contingency for Contract No. WW-697, As-Needed Main Sewer Replacement No. 8, with JDB & Sons Construction, Inc., for a new Contract duration limit of up to 1,495 consecutive calendar days (approximately four years and one month), with no change to C ontract amount for Staff to continue issuing contract service orders and allow Contractor to perform as -needed replacement of existing sewer pipelines.
Background: This Contract work is necessary to perform as -needed manhole-to-manhole segment main sewer replacements on short notice at locations to be determined by Wastewater Enterprise staff throughout the City and County of San Francisco. The locations of work to be performed and the replacement work itself will be determined on an as -needed basis during the contract
duration to address any urgently needed main sewer replacement work.
Under Administrative Code section 6.64, an as -needed construction contract may be modified up to a five-year total duration and up to 150% of the original contract amount, no contract service orders may be issued after four years from the date of Controller certification, and no individual contract service order may exceed the Threshold Amount as set by the Controller. The recommended increase to the duration is within the five-year term and within the limitation on the contract amount.
On August 25, 2020, by Resolution No. 20- 0179, the Commission awarded Contract No. WW-697, As-Needed Main Sewer Replacement No. 8 to JDB & Sons Construction, Inc. The original Contract amount was $7,373,000, and the original Contract duration was 400 consecutive calendar days.
On January 11, 2022, by Resolution No. 22- 0009, the Commission approved an increase of 325 calendar days to the C ontract duration contingency for a total Contract duration of up to 765 consecutive calendar days, with no change to the Contract amount.
Agenda Title: WW-697, As-Needed Main Sewer Replacement No. 8 Commission Meeting Date: November 28, 2023
On January 10, 2023, by Resolution No. 23-0020, the Commission approved an increase of 3 65 calendar days to the C ontract duration contingency for a total Contract duration of up to 1,130 consecutive calendar days, with no change to the Contract amount.
Scope of Contract: The Contract work locations are within the City and County of San Francisco.
The Contract work consists of as-needed replacement of approximately 5,280 linear feet of 12-inch to 48-inch diameter sewer pipelines.
San Francisco Public U tilities Commission (SFPUC) staff issued Contract Service Orders to replace existing sewers with approximately 1,850 linear feet of vitreous clay pipe, ranging in size from 12 -inch diameter and 15 -inch diameter, slip line existing sewers with approximately 300 linear feet of high- density polyethylene pipe and cured -in-place lining of approximately 900 linear feet of existing 12-inch diameter and 15-inch diameter sewers at the following locations:
• 22nd Street from Hampshire Street to Bryant Street;
• Powell Street from California Street to Pine Street;
• 8th Avenue from Lawton Street to Moraga Street;
• Front Street from California Street to Pine Street;
• Minna Street from 5th Street to Mary Street;
• 29th Avenue from Geary Boulevard to Clement Street; and • Elizabeth Steet from Diamond Street to Castro Street.
Modifications to the
Contract:
Modifications Nos. 1 and 2: The SFPUC increased the Contract duration by 730 consecutive calendar days, in accordance with Resolutions No. 22-0009 and 23-0020, to allow Staff to issue Contract service orders and provide time for the Contractor to perform work.
Recommended Increase to Contract Duration Contingency: Staff recommends Commission authorization to approve an increase to the Contract duration contingency by 365 calendar days to allow Staff to continue issuing Contract service orders and allow Contractor to continue performing as- needed replacement of existing sewer pipelines, with no change to the Contract amount, for a new C ontract duration limit up to 1,495 consecutive calendar days.
Funding and Costs: Funding Source: Wastewater Enterprise, Renewal and Replacement Program 10034813, As-Needed Main Sewer Replacement No. 8
Original Contract Amount: $7,373,000
Original 10% Cost Contingency: $737,300
Requested Additional Cost Contingency: $0
Total Contract Cost Limit: $8,110,300
Schedule: Notice-to-Proceed Date: November 30, 2020
Original Contract Duration: 400 consecutive calendar days Agenda Title: WW-697, As-Needed Main Sewer Replacement No. 8 Commission Meeting Date: November 28, 2023
Original 10% Duration Contingency: 40 calendar days
Approved Increase to Duration Contingency: 690 calendar days Recommended Additional Duration Contingency: 365 calendar days Total Revised Contract Duration Limit: 1,495 consecutive calendar days
Environmental
Review:
The work described in the above Scope of Work is complete, except for two locations: Elizabeth Street from Diamond Street to Castro Street, and Minna Street from 5th Street to Mary Street.
On December 29, 2021, the San Francisco Planning Department determined work on Elizabeth Street from Diamond Street to Castro Street, and Minna Street from 5th Street to Mary Street, to be statutorily exempt under the CEQA section 21080.21 and CEQA Guideli nes section 15282(k), under Case Number 2021-012918ENV, because the pipeline replacement would be in the public right of way and does not exceed one mile in length. Contract Service Orders for this work were approved by the Commission on January 11, 2022.
The exemption determination can be found here:
https://sfpuc.sharefile.com/d-s3e879895ecb74d33878c5ec804958fc7
Local Business
Enterprise
Participation and
Non-Discrimination
In Contracting:
The Contract Monitoring Division established a 14% Local Business Enterprise (LBE) subcontracting requirement for this Contract. The contractor committed to 21.47% LBE participation with its bid submittal.
Agenda Title: WW-697, As-Needed Main Sewer Replacement No. 8 Commission Meeting Date: November 28, 2023
LOCATION MAP
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) must address manhole-to-manhole segment main sewer replacements on an as- needed basis on short notice in locations to be determined throughout the City and County of San Francisco; and WHEREAS, On August 25, 2020, by Resolution No. 20-0179, the Commission awarded Contract No. WW-697, As-Needed Main Sewer Replacement No. 8, to JDB & Sons Construction, Inc.; and
WHEREAS, The original C ontract amount was for $7,373,000 and the original C ontract duration was 400 consecutive calendar days; and
WHEREAS, The Contract Notice-to-Proceed date was November 30, 2020; and WHEREAS, On January 11, 2022, by Resolution No. 22-0009, the Commission approved an increase to the existing Contract duration contingency by 325 calendar days for a new total Contract duration limit of up to 765 consecutive calendar days, with no change in Contract amount; and
WHEREAS, On January 10, 2023, by Resolution No. 23-0020, the Commission approved an increase to the existing Contract duration contingency by 365 calendar days for a new total Contract duration limit of up to 1,130 consecutive calendar days, with no change in C ontract amount; and
WHEREAS, By Modifications Nos. 1 and 2, the SFPUC increased the Contract duration by 730 consecutive calendar days to allow staff to issue contract service orders and provide time for the Contractor to continue performing work, for a total C ontract duration up to 1,130 consecutive calendar days; and
WHEREAS, Staff recommends an increase to th e Contract duration contingency by 365 calendar days to allow staff to continue issuing C ontract service orders for Contractor to perform as-needed replacement of existing sewer pipelines, with no change to the C ontract amount, for a new Contract duration limit up to 1,495 consecutive calendar days; and WHEREAS, Contract Monitoring Division established a Local Business Enterprise (LBE) subcontracting participation of 14% for this Contract, and the contractor committed 21.47% LBE participation with its bid submittal; and
WHEREAS, On December 29, 2021, the San Francisco Planning Department determined work on Elizabeth Street from Diamond Street to Castro Street, and Minna Street from 5th Street to Mary Street, to be statutorily exempt under the CEQA section 21080.21 and CEQA Guidelines section 15282(k), under Case Number 2021-012918ENV, because the pipeline replacement would be in the public right of way and does not exceed one mile in length; and WHEREAS, Funds are available from Project No. 10034813, As-Needed Main Sewer Replacement No. 8; now, therefore, be it
RESOLVED, That this Commission hereby approves an increase of 365 calendar days to the existing Contract duration contingency for Contract No. WW-697, As-Needed Main Sewer Replacement No. 8, for a total Contract duration contingency limit of up to 1,095 calendar days and a new Contract duration up to 1,495 consecutive calendar days, with no change to the Contract amount.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of November 28, 2023.
Secretary, Public Utilities Commission