DEPARTMENT Infrastructure Division AGENDA NO. 8
MEETING DATE December 12, 2023
Last updated: 05.03.2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Regular Calendar
Project Manager: Alisha Reinhardt
Award Contract No. WD-2862, San Antonio Pump Station Motor Control Center Replacement and Seismic Retrofit
Summary of
Proposed
Commission Action:
Award Contract No. WD-2862, San Antonio Pump Station Motor Control Center Replacement and Seismic Retrofit , to the responsible bidder that submitted the lowest responsive bid, Big Valley Electric , in the amount of $8,869,322 and with a duration of 1,125 consecutive calendar days (approximately three years and one month), to replace the motor control centers and appurtenant equipment and seismically upgrade the San Antonio Pump Station. This action constitutes the Approval Action for the Project for the purposes of the California Environmental Quality Act (CEQA), pursuant to San Francisco Administrative Code section 31.04(h). The Planning Department has determined that the Project is exempt from the CEQA. The Commission will rely on that determination to make its decision on this action.
Background: The San Antonio Pump Station is one of the key facilities in the San Francisco Public Utilities Commission (SFPUC) Water Enterprise Regional Water Program operations in the Sunol Valley. The existing motor control centers have been in service since the 1960’s and they are approaching the end of their useful life. To maintain reliable operation at San A ntonio Pump Station, SFPUC is replacing the existing motor control centers and seismically retrofitting facility walls. To accommodate the retrofit work, the contracto r will relocate the communications system to an adjacent room and modify
the Heating,
Ventilation, and Air Conditioning systems. In addition, the contractor will replace the existing diesel generator with a new propane generator , which will provide reliable backup power to the facility.
Scope of Contract: The Contract work location is in Sunol, CA.
T
he Contract work includes:
• Replace existing diesel generator with new propane generator; • Install new clean agent fire suppression system;
• Replace existing lighting system and install new exit lighting; • Upgrade existing heating, ventilation, and air conditioning system; • Architectural design to accommodate clean agent fire suppression; • Seismic retrofit of east wing walls and foundation;
Agenda Title: WD-2862, San Antonio Pump Station Motor Control Center Replacement and Seismic Retrofit Commission Meeting Date: December 12, 2023
• Install temporary motor control centers;
• Demolish and replace existing motor control centers;
• Demolish the existing Main Control Panel and Pump Status Control Panel;
• Replace existing underground power and control conductors; • Install new City Furnished Remote Terminal Unit and replac e Programmable Logic Computer components; and
• Replace existing communication system with new Supervisory Control and Data Acquisition equipment.
Funding and Costs: Funding Source: Project No. 10015076 SAPS MCCs Engineer’s Estimate: $7,000,000
Award: $8,869,322
Schedule: Estimated Notice-to-Proceed Date: April 2024
Estimated Completion Date: May 2027
Contract Duration: 1,125 consecutive calendar days ( 1,005 consecutive calendar days to Substantial Completion and an additional 120 consecutive calendar days to Final Completion)
Bid History:
Advertised: June 30, 2023
Bids Received: On October 19, 2023, SFPUC received and publicly opened three bids, as follows:
Bid Rank &
Firm
Base Bid
Amount
Compensable
Delay
LBE Bid
Discount Adjusted Bid
Final
Rank
Plant
Construction
Company,
L.P.
$8,830,009 $135,000 None $8,965,009.00 2
Big Valley
Electric
$8,869,322 $30,000 10% $8,009,389.80 1
Anvil
Builders,
Inc.
$10,075,250 $90,000 None $10,165,250.00 3
Because the SFPUC anticipates that potential unforeseen conditions or other factors outside of the contractor’s control may impact the schedule, Staff included a requirement in the Invitation f or Bids for bidders to provide a daily compensable time extensi on rate. At the bid opening, Staff announced that SFUPC would use the value of a 60-day compensable delay to calculate the Compensable Delay amount bid adjustment. Staff used the daily rate in each bid Agenda Title: WD-2862, San Antonio Pump Station Motor Control Center Replacement and Seismic Retrofit Commission Meeting Date: December 12, 2023
to determine the total Compensable D elay value shown in the table by multiplying the bidder’s daily rate times 60. The Adjusted Bid value in the table is the sum of the Base Bid and Compensable Delay less any applicable LBE bid discount. Staff used t he Adjusted Bid value to compare and rank the bids to determine the lowest bidder . However, the contract award amount is the Base Bid value (not the Adjusted Bid value) and, if the Commission awards the Contract, the bidder’s daily compensable delay rate will become a term of the Contract.
Application of Local B usiness Enterprise (LBE) bid preferences in accordance with Chapter 14B of the San Francisco Administrative Code change d the final ranking of the low bidder . Big Valley Electric moved from 2nd to 1st place, and Plant Construction Company, L.P. moved from 1st to 2nd place.
Environmental
Review:
On December 30, 2022, the San Francisco Planning Department determined the Project to be exempt from environmental review under the California Environmental Quality Act (CEQA) Guidelines section 15061(b)(3) (Common Sense Exemption) under Case Number 2022-010476ENV. The exemption determination can be found here:
https://sfpuc.sharefile.com/d-
s11ccc42a1e624354a3fc2546baff24d7
This action constitutes the Approval Action for the Project for the purposes of the CEQA, pursuant to San Francisco Administrative Code section 31.04(h).
Local Business
Enterprise
Participation and
Non-Discrimination
In Contracting:
The Contract Monitoring Division established a 11% LBE subcontracting requirement for this C ontract. The contractor committed to 10.98% LBE participation with its bid submittal.
Attachment: 1. Contract Monitoring Division Memorandum
Agenda Title: WD-2862, San Antonio Pump Station Motor Control Center Replacement and Seismic Retrofit Commission Meeting Date: December 12, 2023
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) Water Enterprise Regional Water Program provides for the replacement of equipment at the end of its useful service life and upgrades to ensure reliable water delivery system; and WHEREAS, On June 29, 2023, the SFPUC advertised Contract No. WD-2862, San Antonio Pump Station Motor Control Center Replacement and Seismic Retrofit; and WHEREAS, The Engineer’s Estimate is $ 7,000,000 for this construction work to replace the motor control centers and appurtenant equipment, and seismi cally upgrade the San Antonio Pump Station in Sunol, CA; and
WHEREAS, The contract duration is 1,125 consecutive calendar days; and WHEREAS, On October 19, 2023, the SFPUC received and publicly opened three bids; and
WHEREAS, SFPUC staff and Contract Monitoring Division (CMD) reviewed the bids and the application of bid preferences and have determined that Big Valley Electric is the responsible bidder with the lowest responsive bid; and
WHEREAS, The CMD established a 11% Local Business Enterprise (LBE) subcontracting requirement for this Contract, and Parent, Randy Big Valley Electric committed to 10.98% LBE participation in its bid submittal; and
WHEREAS, On December 30, 2022, the San Francisco Planning Department determined the Project to be exempt from environmental review under the California Environmental Quality Act Guidelines section 15061(b)(3) (Common Sense Exemption) under Case Number 2022- 010476ENV; and
WHEREAS, Funds are available from Project No. 10015076, SAPS MCCs ; now, therefore, be it
RESOLVED, That this Commission hereby awards Contract No. WD-2862, San Antonio Pump Station Motor Control Center Replacement and Seismic Retrofit, in the amount of $8,869,322 and with a duration of 1,125 consecutive calendar days, to the responsible bidder that submitted the lowest responsive bid, Big Valley Electric.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of December 12, 2023.
Secretary, Public Utilities Commission
City & County of San Francisco
London N. Breed, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
MEMORANDUM
Date: October 30, 2023
To: Lorena Rodriguez, SFPUC
Alisha Reinhardt, SFPUC
From: Kate Mundhenk, CMD
Subject: WD-2862 -- San Antonio Pump Station Motor Control Center Replacement and Seismic Retrofit – CMD Review
The Contract Monitoring Division (“CMD”) has reviewed the bids submitted for the above referenced project, applied the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre- award requirements. A Local Business Enterprise (LBE) subcontracting requirement of 11% was established for this project.
The LBE subcontracting participation requirement is under 20% because a large portion of the work involves highly specialized equipment that needs to be purchased and installed, and due to the project location of 50 miles from San Francisco with limited LBE availability.
Below is a summary of CMD’s review:
Firm LBE
Status Base Bid Compensable
Delay
Total Bid
Discount
Adjusted Bid with
Compensable Delay
(with Bid Discount
applied)
Big Valley Electric
PUC
LBE-OBE
(Micro)
$8,869,322.00 $30,000.00 10% =
$889,932.20 $8,009,389.80
Plant
Construction
Company, L.P.
Non-LBE $8,830,009.00 $135,000.00 None $8,965,009.00 Anvil Builders,
Inc. Non-LBE
$10,075,250.00 $90,000.00 None $10,165,250.00
Big Valley Electric is the lowest responsive bidder. Big Valley Electric met the 11% LBE subcontracting requirement by listing the following LBE firms on Section 00 43 36 (Proposed Subcontractors Form):
LBE
Subcontractor
Scope of
Work LBE Status Listed Amount Amount Credited
Participation
(based on
credited
amount)
City & County of San Francisco
London N. Breed, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
Sinclair General
Engineering
Construction
General
Engineering
PUC LBE-
OBE (Small) $773,976.00 $773,976.00 8.73%
Pacific
Engineering &
Construction
General
Building
Contracting
(Partial)
SF LBE-OBE
(Micro) $200,000.00 $200,000.00 2.25%
TOTAL LBE Subcontracting Participation $973,976.00 $973,976.00 10.98%
Big Valley Electric also listed the following non-LBE subcontractor on Section 00 43 36:
Firm Scope of Work Status Listed Amount
Parc Environmental General Engineering, Asbestos
Abatement (Partial) Non-LBE $30,000.00
TOTAL $30,000.00
Good Faith Efforts Requirements
Big Valley Electric utilized Approach A (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements.
Big Valley Electric demonstrated that it met the GFE requirements under Approach A by exceeding the LBE subcontracting participation requirement established for this project by at least 35%. Big Valley Electric, as a Micro-LBE Prime, met the 35% GFE portion with its self-performed work.
Based on the foregoing, CMD has determined that Big Valley Electric has complied with the pre-award Chapter 14B requirements. Should you have any questions, or if I can be of further assistance, please do not hesitate to contact me at (415) 551-4335.