Southeast Community Center
Fee Schedule
Emily Rogers-Pharr, SECC Executive Director
Victoria Bryant, Community Programs Analyst
Southeast Community Center - External Affairs Bureau
December 12, 2023
1 Requested Approval and Authorization
• Approve fee structure and fee schedule for use of reservable rooms and spaces at the Southeast Community Center.
• Authorize General Manager to approve and modify event policies and procedures for reservations and use of the Southeast Community Center.
2 SECC Overview
• Grand Opening October 22, 2022
• Premier Community & Event Venue
• 45,000 Square Foot Facility
• 2.5 Acres of Open Park Space
• 44,000 Guests; 1,100 Events
3 SECC Fee Structure
4 Fee
Structure
&
Schedule
Deposit Discount Add-Ons
Process
5 Research
• Comparable spaces in Bay Area
• City Agencies
Development
• Affordability for community members at the forefront
• Concise fee structure
• On par with pricing based on comparable spaces
Recommendation
• Presented to the Southeast Community Facility Commission • Recommended that the San Francisco Public Utilities
Commission adopt the Fee Structure in March 2023
Fee Structure and Examples
6 Alex Pitcher
Pavilion
• Individual
$125/hour
• Business
$230/hour
• Special Event
$680/hour
• Capacity
300 people
Multipurpose
Room
• Individual
$90/hour
• Business
$165/hour
• Special Event
$375/hour
• Capacity
70 people
Ohlone
Lawn
• Individual
$95/hour
• Business
$175/hour
• Special Event
$400/hour
• Capacity
150 people
Fee Structure
• Individual: Members of the
public
• Business: Entities that
classify as a corporation or
private party, including Non-
Profits
• Special Events: Fundraiser,
Ticket Sales, Wedding, etc.
Deposits and Discounts
7 District 10
Community
Discount
• 35%
• Eligibility is based on a
community members'
zip code
• Zip Codes
94124
94134
94107
Non-Profit
Discount
• 35%
• Discount based on the
Business Rate
• Must provide proof of
current 501(c)(3) status
Deposits
• 30% of total reservation fees
• Additional Deposit: $500.00
• Memorial Services
• Alcohol, including Beer and Wine
Add-Ons
8 Add-On Note Quantity Fee
Event Monitor Required for events
outside of normal
business hours, and
if the event exceeds
100 guests
Up to 4 $26.86 / hour
Security Up to 4 $30.24 / hour
Additional Hour(s) Varies Initial rate for
reservation
Thank You
9 DEPARTMENT External Affairs Bureau AGENDA NO. 7
MEETING DATE December 12, 2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Regular Calendar
Contract/Project Manager: Emily Rogers -Pharr, Executive Director, Southeast Community Center
Approve Fee Structure and Fee Schedule for the Southeast Community Center Summary of
Proposed
Commission Action:
Approve a fee structure and fee schedule for the use of reservable rooms and spaces at the Southeast Community Center; and authorize the General Manager to approve and modify event policies and procedures for reservations and use of the Southeast Community Center.
Background: Southeast Community Center
On October 22, 2023, San Francisco Public Utilities Commission (SFPUC) opened the Southeast Community Center (SECC) at 1550 Evans Avenue in San Francisco, replacing the facility at 1800 Oakdale Avenue. The SECC is a state- of-the-art, 40,000-square-foot, three-story, LEED gold building with two acres of open space. The SECC is a hub for the local community to gather, learn, play, and grow.
Through a strategic partnership model, the SECC offers programming to promote the health, well-being, cultural, educational, and financial empowerment of first the Bayview -Hunters Point community and then the greater San Francisco community (SECC Mission). Such programming meets mitigation requirements to address the environmental and social impacts of the SFPUC’s Southeast Treatment Plant's expansion in the 1970s and 1980s on the residents of the Bayview-Hunters Point community.
R
eservable Spaces
T
he SECC is a vibrant, highly activated center that now serves as a landmark for the Bayview-Hunters Point community. As an event venue, the SECC has indoor and outdoor spaces including classrooms, multipurpose rooms, an event pavilion, outdoor amphitheater, and lawn. Reservable rooms and spaces can accommodate from 30 to over 300 people. Amenities include state-of-art audiovisual equipment, a caterer’s kitchen , 75 off -street parking spaces , and a beautiful collection of public art . Attachment No. 1 provides visual images of the reservable spaces at SECC.
Agenda Title: Approve Fee Structure and Fee Schedule for the Southeast Community Center Commission Meeting Date: Consent Calendar Summary Sheet
Fee Structure
In determining the fee structure and fee schedule for reservable rooms and spaces at the SECC, staff worked closely with the Real Estate Services Division, the City Attorney’s Office, and several consultants to help guide us through an analytical process that included examining fees and policies for comparable reservable public spaces , including those managed by the San Francisco Recreation and Park Department. The fee structure and fee schedule are designed to support the business and programmatic objectives of the SECC and the SECC Mission.
The intention is to offer a simplified fee structure with straight hourly fees that include the use of fixed amenities. The fees are affordable, minimize barriers to use, and hold users accountable to respect the space with reasonable deposits that are refundable.
All reservations will be subject to SECC Event Policies, which set reservation time limits and deadlines for payment of fees and deposits, establish rules for use of SECC spaces, and include specifications regarding different types of uses.
Staff believes that this fee structure and schedule is appropriate because the SECC spaces will be used by a variety of individuals and entities for a number of purposes. We recognize that non- profits holding a simple meeting or individuals hosting a small personal gathering should be charged a different rate than for-profit business es charging for attendance or private use.
We also
recognize that in keeping with the City’s mitigation requirements, the SECC Mission gives priority to the Bayview -Hunters Point community as a marginalized community, and residents of the community should be offered a reduced fee. As a result, we recommend the following fee structure:
Rate Categories Definitions
Individual Members of the public
A 35% community resident discount to the individual rate will be applied for residents of the following zip codes:
94124, 94134, 94107, and 94112.
Business For profit business entities
A 35% discount to the business rate will be applied for non
profit public benefit corporations qualified to do
business in California
Special Events Generally, larger scale events and events that sell tickets, food, alcohol, or merchandise.
Agenda Title: Approve Fee Structure and Fee Schedule for the Southeast Community Center Commission Meeting Date: Consent Calendar Summary Sheet
Fees, Discounts, Deposits, and Add-ons
Attachment No. 2 outlines the fee structure and detailed fee schedule for each reservable space based on rate category. There are minimum reservation times for reservations and special events . R eservation windows include setup and teardown. Changes to the fee structure or fee schedule, aside from changes to noted salary or contract rates, will require Commission approval.
The fees for business entities are set at market rates and are comparable to spaces managed by the Recreation and Park Department. On the whole, reserving event space at the SECC at the business rate is designed to be at least cost-neutral to the SECC. Special Event fees represent a profit for the SECC and will help offset discounted rates. To encourage efficient use of the SECC, the SECC spaces may also be booked for longer periods of time at a reduced fee.
Residents of the Bayview-Hunters Point community and other local areas (including public housing sites outside of Bayview-Hunters Point) are identified as the primary beneficiaries of services at the SECC and are offered a 35% community resident discount from the applicable Individual or Special Event rate. Non-profit organizations reserving space or hosting events are offered a 35% discount from the applicable Business or Special Event rate.
Deposits equal to 30% of the reservation fee must be paid to hold a reservation and to ensure compliance with user policies. An additional deposit of $500 will be required for events that pose greater risk and liability, such as events serving alcohol.
After hours and weekend events, or those with over 100 guests must pay for event monitoring support at the employee’s published salary rate plus benefits and employer-paid taxes per hour (to be adjusted with changes to City employee compensation) and security at the contract rate (to be adjusted with changes to the security contract).
In March of 2023 the Southeast Community Facilities Commission unanimously recommended approval of the fee structure and fee schedule to the Commission.
SECF Commissioners and SFPUC staff recommend that the Commission adopt the proposed fee structure and approve the fee schedule because:
1. The proposed fee structure and fee schedule align with the SECC Mission and Administrative Code Chapter 54 by providing valuable benefits to the residents of the Bayview-Hunters Point community; and
2. The proposed fee structure and fee schedule meet the goals authorized by SFPUC Resolution No. 11- 008, in which the SFPUC approved the development of a community benefits program to better serve and foster Agenda Title: Approve Fee Structure and Fee Schedule for the Southeast Community Center Commission Meeting Date: Consent Calendar Summary Sheet
partnership with communities in all SFPUC service areas and to ensure that public benefits are shared across all communities.
Environmental
Review:
This action does not constitute a “project” under the California Environmental Quality Act Guidelines section 15378(a) because there would be no physical change in the environment.
Budget & Costs: Customers reserving event space at the SECC will pay fees plus certain costs associated with their use to support their event including deposits , event monitoring, and security.
Attachments: 1. Images of SECC Reservable Spaces
2. Fee Structure and Fee Schedule
PUBL
IC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHERE
AS, In around 1986, t he San Francisco Public Utilities Commission (SFPUC) built the Southeast Community Facility (SECF) at 1800 Oakdale Avenue in San Francisco as mitigation for the environmental and social impacts of the SFPUC’s Southeast Treatment Plant expansion in the 1970s and 1980s (Mitigation Requirements) for the benefit of the Bayview - Hunters Point community; and
WHERE
AS, In October 2023, the SFPUC opened the new Southeast Community Center (SECC), an approximately 40,000 square foot, three-story building, at 1550 Evans Avenue in San Francisco as a replacement for the SECF; and
WHER
EAS, In keeping with Administrative Code Chapter 54 and the Mitigation Requirements, the SECC promotes the health, wellbeing, cultural, educational, and financial empowerment of first th e Bayview-Hunters Point residents and then the greater San Francisco community; and
WHEREAS, In addition to the childcare center and workspaces for nonprofit organizations serving the Bayview -Hunters Point community, the SECC also provides open spaces, ga rdens, outdoor dining areas, and play spaces for children; and WHEREAS, The SECC includes sta te-of-the-art meeting rooms, large multi-purpose rooms, the stand- alone Alex Pitcher Pavilion, an amphitheater, and lawn area, all of which are available for use by reservation for a fee; and
WHEREA
S, SECC staff developed the fee structure and schedule, and determined the appropriate uses of the center, categories of user, and reasonable fees, based on collaboration with the Community Benefits Division, Real Estate Services, City Attorney’s Office, and several consultants; and
WHERE
AS, At its March 23, 2023, meeting, the Southeast Community Facilities Commission unanimously recommended the proposed fee structure and fee schedule for the use of reservable rooms and spaces at the SECC to this Commission; and WHER
EAS, SECC staff also recommends adoption and approval of the proposed fee structure and fee schedule; and
WHERE
AS, This action does not constitute a “project” under the California Environmental Quality Act Guidelines section 15378(a) because there would be no physical change in the environment; now, therefore, be it
RESO
LVED, That this Commission approves the fee structure and fee schedule proposed by SECC staff; and, be it
FURTHER RESOLVED, That this Commission delegates to the General Manager the development, implementation, and
modification of policies and procedures for the reservation and use of reservable spaces at the SECC in accordance with the approved fee structure and fee schedule, that
the General Manager determines, in consultation with the City Attorney, are in the best interest of the City; are necessary or advisable to effectuate the pu rposes and intent of this resolution; and are in compliance with all applicable laws.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its
meeting of December 12, 2023.
Secretary, Public Utilities Commission
Alex Pitcher Pavilion
Amenities
Full commercial kitchen
Amphitheater
Projector
AV system
Tables and Chairs
Standing Capacity: 200
The Alex Pitcher Pavilion is the primary event
space for the Southeast Community Center . This
standalone space features tall windows, a mural
that includes local landmarks and community
members, a beautiful wooden floor, and walls.
The space features an amphitheater providing
additional outdoor space and seating with settings
perfect for a band or for your guest to enjoy. The
amphitheater consists of a planted berm
surrounded by wood en seating and a concrete
stair structure to host outdoor events on the east
side of the community center. The amphitheater
seats approximately 100 people.
The event space has a built-in AV system to project
audio inside and outside (in the Amphitheater
area). The AV system includes a laser projector, screen and two wireless mics. The AV system can connect to devices via an HDMI cord and is accessible for an additional charge. The room has access to the city's public wireless connection under
#SFWiFi as seen throughout the center.
The kitchen is equipped with an electric range ,
(2) commercial dishwashers, a fridge freezer
combo, three (3) sinks and two (2) food
warmers. The kitchen ar ea is large enough to
allow a sizable group to cook and prepare food
there. The kitchen offers the service of catered
food, set-up, and warming food.
The space also 3 restrooms including a gender -
neutral restrooms with a baby changing station.
Users of the space will have access to rectangle
tables (4’ x 2’) and round tables (5’ diameter).
Multipurpose Rooms (Bayview, Hunters Point, Visitation Valley) Amenities:
AV system
Projector & Screen
TV Display
360 Conference Camera
Built in white board (in partition wall)
Tables and Chairs
Non-cooking kitchen/breakroom access
Standing Capacity: 78
Our large multipurpose rooms are a perfect choice for meetings, workshops, and conference style activities. Each room has a wall of ceiling height windows that gives a view of the SECC park grounds.
Each room comes equipped with a projector, a TV display, two 360-degree conference cameras, and a built-in whiteboard (when using the
partition.
This smart meeting room design
creates an incredibly productive and
fun gathering experience for
participants, whether they are in-
person or remote. There’s an adjacent
breakroom. The breakroom provides
the use of a fridge, sink and counter
space for staging a meal to be served.
The space can be set up in a variety of
configurations to meet your event's
needs or group size and includes access
to 4’ x 2’ rectangular tables standard
sized black chairs.
Our multipurpose rooms can be connected to
one another to create an even larger space
for greater capacity and with all the same
amenities included. If you decide to utilize
our AV system, you need to bring a laptop or
iPhone to set up the configuration. The room
gives access to the City's public wireless,
#SFWiFi which you can connect to if needed.
Our multipurpose rooms are located on the
second floor of the center and is fully
accessible to persons with disabilities.
Double Rock
Amenities:
AV system
White Board
Sink
Rising Tables
Adjustable chairs
Standing capacity 41 people
The Double Rock room is our tech learning lab for guided classroom-style training. This room seats on the second floor; right next to the elevators and adjacent to our community space. The room is equipped with a standard smart classroom with audio/video connections, touch-panel controls, a projector, speakers, storage cabinets, and a sink. It has adjustable tables and chairs and is accessible to people with disabilities.
The room is spacious and provides a
great view of downtown San
Francisco. It has windows to ceiling
walls which bring the natural lights
and elements to your feet. This tech
learning lab can hold knowledge-
sharing workshops, skills training,
development classes, and other
educational activities.
The Double Rock room comes with 8
rectangular tables and 16 chairs. The
layout of this room cannot be
manipulated.
Potrero Hill
Amenities
Breakroom access
2 white boards
Children furniture
2 cabinet storages
Sofas, couch, tables, and chairs
Standing Capacity: 30 people
The Potrero Hill is our most intimate meeting room setting. It has floor- to-ceiling windows that let in a flood of natural lighting and a view of the Bayview Hunters Point Shipyard. This child -friendly space comes with couches, sofas, two (2) whiteboards, tw o (2) cabinets, tables, and children -sized chairs and tables. The room is great for meetings
and gatherings that will include children.
The furniture layout of this room cannot
be manipulated.
Garden / Lawn / Picnic Area
Amenities
Picnic Areas
Children Play Area with natural play area
Gardens
Sports Lawn
Water fountains
(*Chairs and tables are NOT PROVIDED*)
The Southeast Community Center's beautiful
outdoor space seats approximately 2 acres of land
and features a children's playground area with a
natural play area, picnic areas with tables and
barbecue pits, and benches , sports lawn , swinging
benches, and several small gardens and walking
pathways that feature a dry creek for diverting
stormwater runoff.
Extensive natural p lay elements are integrated with
the lawn and garden areas. There are balance logs, a
boulder field set within the grove planting area, a
natural rock wall, and a boulder mound. The sports
lawn can be used for different activities like sports and games.
Three separate picnic areas with picnic tables, smaller picnic platforms, and benches are provided. Each
panic table can seat a group of 6. Water- drinking
fountains are close by to keep people hydrated.
This creative and playful recreational area is the
perfect place to plan group outings with friends ,
families, and groups of young people.
Our outdoor recreation area is open to the public on a
first come first serve basis. The barbeque areas just
require user to check-in with reception and the lawn is reservable on request. There is no furniture included
with any outdoor rentals.
SECC Fee Structure and Schedule
https://sfwps.sharepoint.com/sites/app_aiwf/shared
documents/12759/1275918077-2__fee_structure_and_fee_schedule.docx December 2023
Individual Rates
Space Capacity
Hourly
Rate
Community Resident
Discounted Hourly Rate
Southeast Community Center 600 $ 465.00 $302.25
Alex Pitcher Pavilion and Founders
Amphitheater 393 $ 125.00 $ 81.25
Bayview Multipurpose Room 80 $ 90.00 $ 58.50
Visitacion Valley Multipurpose Room 78 $ 90.00 $ 58.50 Hunters Point Multipurpose Room 77 $ 90.00 $ 58.50
Two Multipurpose Rooms 160 $ 195.00 $ 126.75
Three Multipurpose Rooms 235 $ 245.00 $ 159.25
Double Rock Classroom 41 $ 65.00 $ 42.25
Potrero Hill Classroom 30 $ 45.00 $ 29.25
Ohlone Lawn 150 $ 95.00 $ 61.75
Business Rates
Space Capacity
Hourly
Rate
NPO Discounted Hourly
Rate
Southeast Community Center 600 $ 1,085.00 $705.25
Alex Pitcher Pavilion and Founders
Amphitheater
393 $ 230.00 $ 149.50
Bayview Multipurpose Room 80 $ 165.00 $ 107.25
Visitacion Valley Multipurpose Room 78 $ 165.00 $ 107.25 Hunters Point Multipurpose Room 77 $ 165.00 $ 107.25 Two Multipurpose Rooms 160 $ 330.00 $ 107.25
Three Multipurpose Rooms 235 $ 495.00 $ 214.50
Double Rock Classroom 41 $ 115.00 $ 321.75
Potrero Hill Classroom 30 $ 85.00 $ 74.75
Ohlone Lawn 150 $ 175.00 $ 55.25
Special Events
Space Capacity
Hourly
Rate
Community Residents
and NPO Discounted
Hourly Rate -
Southeast Community Center 600 $ 2,855.00 $ 1,855.75 Alex Pitcher Pavilion and Founders
Amphitheater 393 $ 680.00 $ 442.00
Bayview Multipurpose Room 80 $ 375.00 $ 243.75
Visitacion Valley Multipurpose Room 78 $ 375.00 $ 243.75 Hunters Point Multipurpose Room 77 $ 375.00 $ 243.75 Two Multipurpose Rooms 160 $ 745.00 $484.25
Three Multipurpose Rooms 235 $ 1,125.00 $ 731.25
Double Rock Classroom 41 $ 260.00 $ 169.00
Potrero Hill Classroom 30 $ 185.00 $ 120.25
Ohlone Lawn 150 $ 400.00 $ 260.00
SECC Fee Structure and Schedule
https://sfwps.sharepoint.com/sites/app_aiwf/shared
documents/12759/1275918077-2__fee_structure_and_fee_schedule.docx December 2023
Additional Costs
Event Monitor hourly rate 1 $ 26.13
Security Guard hourly rate 1 $ 30.24
Deposits
Deposit
1 30% of total
rental fee
Alcohol-Additional Deposit 1 $ 500.00
Memorial Services
Alex Pitcher Pavilion only 150 $1000.00
Memorial Service-additional deposit 1 $ 500.00
Fee Definitions
Discount Community Resident Discount is available for
residents with the following zip codes: 94124, 94134,
94107, 94112.
Non-profit Discount is available for registered
nonprofit 501(c)(3) organizations.
Event Monitor Member of the Southeast Community Center team who will provide technical support to your event.
Hourly rate will be adjusted with changes to City
employee compensation.
Security Guard Security personnel for the duration of your event.
Security is provided at the SECC’s contract rate,
which will be adjusted with changes to the SECC’s
security contract.
Special Events Larger scale events and events that sell tickets, food, alcohol, or merchandise
Alcohol Events that serve alcohol including beer and wine.
Memorial Services Memorials and other celebrations of life including repasts in honor of a deceased.