DEPARTMENT
Water Enterprise
AGENDA NO.
6d
MEETING DATE
January 9, 2024
Last updated: 05.03.2023
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract/Project Manager: Ryan Gabriel
Award Contract No. PRO.0257(R), Underwater Tank Reservoir Inspection and Cleaning Services
Summary of
Proposed
Commission Action:
Award Contract No. PRO.0257 (R), Underwater Tank Reservoir Inspection and Cleaning Services, to Underwater Resources , Inc., in an amount not-to- exceed $1,800,000 and with a duration of five years. This action consti tutes the Approval Action for the Project for the purposes of the California Environmental Quality Act (CEQA), pursuant to San Francisco Administrative Code section 31.04(h) . The Planning Department has determined that the Project is exempt from the CEQA. The Commission will rely on that determination to make its decision on this action.
Background: The San Francisco Public Utilities Commission (SFPUC) seeks to retain the services of a licensed underwater service contractor to assist the Water Supply & Treatment and City Distribution D ivisions with inspection, maintenance, and cleaning support for various raw and treated water facilities spanning from San Joaquin to San Francisco Counties.
Scope of Contract: The Contract work location will cover various facilities within both Regional and Local Water Systems from Tracy to San Francisco.
The Contract work will provide specialized and technical underwater support services to the operating divisions in the following areas:
• Fish screen cleaning and Division of Safety of Dams valve exercising support at raw water supplies including San Antonio Reservoir, Calaveras Reservoir, Crystal Springs Reservoir, and San Andreas Reservoir
• Treated water reservoir and tank inspections and cleanings as required.
The t anks and reservoirs to be inspected and cleaned include Tesla Treatment Facility domestic water tanks, Castlewood Reservoir, Sunol Town tanks, Sunol Valley Water Treatment Plant Chlorine Contact Tank and Treated Water Reservoir, Pulgas Balancing Reservoir, and the Harry Tracy Water Treatment Plant Chlorine Contact Chamber and Treated Water Reservoir
• As-needed Auxiliary Water Supply System (AWSS) i nspection and cleaning services.
Agenda Title: PRO.0257R Underwater Tank Reservoir Inspection and Cleaning Services Commission Meeting Date: January 9, 2024
Funding and Costs: Funding Source: Regional and Local Water System operating budgets
Total Not-to-Exceed Amount: $1,800,000
Schedule: Advertised: April 25, 2023
Estimated Notice-to-Proceed Date: January 2024
Estimated End Date: January 2029
Duration: Five Years
Evaluation and
Selection Criteria:
The evaluation and selection process consisted of two components: (1) Written Proposal; and (2) Diversity, Equity, and Inclusion (DEI) plan . The consultant teams were eligible for awards of up to a maximum of 1,000 points:
995 points for the written proposal phase and 5 points for the DEI submittal.
The technical evaluation panel consisted of individuals knowledgeable on the subject matter and included staff from the water treatment and dis tribution industry
. The panel reviewed and ranked the consultant teams during the written proposals.
SFPUC received t wo proposals. Staff recommends award of the contract to the top ranked proposer.
Final Score
Summary:
Written Proposal and DEI submittal:
Firms Written Proposal
Score (995)
DEI Score
(5)
Total Score
(1,000)
Power
Engineering
Construction
Company
710.555 0 710.555
Underwater
Resources, Inc. 944.167 0 944.167
Note: Staff has rounded scores to the third decimal place.
Environmental
Review:
On December 20, 2023, the San Francisco Planning Department determined the Project to be categorically exempt from environmental review under the California Environmental Quality Act (CEQA) Guidelines s ection 15301, Class 1 (Existing Facilities) under Case Number 2023- 011577ENV. The exemption determination can be found here: https://sfpuc.sharefile.com/d- s0b504b6cd5604ff78da13f41321064e5
This action constitutes the Approval Action for the Project for the purposes of the CEQA, pursuant to San Francisco Administrative Code section 31.04(h).
Agenda Title: PRO.0257R Underwater Tank Reservoir Inspection and Cleaning Services Commission Meeting Date: January 9, 2024
Local Business
Enterprise
Participation and
Non-Discrimination
In Contracting:
The Contract Monitori ng Division wa ived the Local Business Enterprise (LBE) subconsultant participation requirement for this contract . CMD determined that the proposals were materially compliant with the pre -award Chapter 14B requirements. The contractor committed to 1.0% LBE participation with its bid submittal.
Attachment: Contract Monitoring Division Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires services of a licensed underwater service contractor to assist the Water Supply & Treatment and City Distribution Divisions with inspection, maintenance, and cleaning support for various raw and treated water facilities spanning from San Joaquin to San Francisco Counties; and
WHEREAS, Staff anticipates that services will begin in January 2024 and end in January 2029, and the duration of this contract is five years; and
WHEREAS, On April 25, 2023, SFPUC advertised a Request for Proposals for Underwater Tank Reservoir Inspection and Cleaning Services; and
WHEREAS, The not-to-exceed contract amount is $1,800,00; and
WHEREAS, SFPUC and Contract Monitoring Division (CMD) staff reviewed the proposal scores and determined that Underwater Resources, Inc., was the highest ranked firm based on the established scoring criteria; and
WHEREAS, CMD waived the Local Business Enterprise (LBE) subconsultant participation requirement for this contract, but Underwa ter Resources, Inc. committed to 1.0% LBE subconsultant participation; and
WHEREAS, On December 20, 2023, the San Francisco Planning Department determined the Project to be categorically exempt from environmental review under the California Environmental Quality Act (CEQA) Guidelines section 15301, Class 1 (Existing Facilities) under Case Number 2023-011577ENV; and
WHEREAS, Funds for Contract No. PRO.0257(R), Underwater Tank Reservoir and Cleaning Services, will be available from the Regional and Local Water System operating budgets; now, therefore, be it
RESOLVED, That this Commission hereby awards Contra ct No. PRO. 0257(R), Underwater Tank Reservoir Inspection and Cleaning Services , to Underwater Resources, Inc., in an amount not -to-exceed $ 1,800,000 and with a duration of five years to provide specialized underwater inspection, maintenance, and cleaning support.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of January 9, 2024.
Secretary, Public Utilities Commission
CONTRACT MONITORING DIVISION
OFFICE OF THE CITY ADMINISTRATOR
London N. Breed, Mayor
Carmen Chu, City Administrator
Stephanie Tang, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310; Fax (415) 581-2351
MEMORANDUM
Date: July 28, 2023
To: Shawndrea Hale, Contract Administrative Analyst, SFPUC
From: Michelle Kassatly, Contract Compliance Officer, CMD
Subject: PRO.0257R Underwater Tank Reservoir Inspection and Cleaning Services
The Contract Monitoring Division (“CMD”) has reviewed the consultant proposals and supporting documentation, and applied the appropriate rating bonuses submitted for the above referenced project. Based on this review, CMD has determined that the proposals were materially compliant with the pre-award Chapter 14B requirements. The LBE subcontracting requirement was waived for this project. Below is a summary of CMD’s review:
Rating Bonus
The following is a summary of the rating bonus information:
FIRM
(PeopleSoft: Supplier/Supplier ID) LBE JV Partner Status, Type and Size (PS: LBE and LBE Size) Rating Bonus
Power Engineering
Construction
Non-JV Non-LBE Not eligible
Underwater Resources
Inc
Non-JV Non-LBE Not eligible
Score Sheets and Score Tabulations
The Request for Proposal (“RFP”) indicates that only the highest ranked proposer from the written evaluation and DEI submittal will be short listed to have its overhead and profit schedule evaluated. For the two short listed firms, CMD has reviewed the score sheets submitted by the panelists, the overhead profit schedule and the final score tabulations from the SFPUC. Based on this information and after the application of the LBE rating bonus, the proposers are ranked as follows:
RANK FIRM
1 Underwater Resources Inc
2 Power Engineering Construction
2 Underwater Resources Inc is the highest ranked proposer. Although there is no LBE subconsultant participation requirement established for this contract, Underwater Resources Inc listed the following LBE firm on their OPS:
Firm Service
Status,
Type and
Size
LBE
Participation
Structus Inc Engineering
SF LBE-
MBE
(Small)
1.0%
The RFP indicates that a contract will be awarded to the highest ranked proposer. Based on the foregoing, CMD has determined that Underwater Resources, Inc. has complied with the pre- award Chapter 14B requirements. Should you have any additional questions and/or concerns, please feel free to contact me at [email protected].