AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Construction Award: Consent Calendar
DEPARTMENT
Infrastructure
AGENDA NO.
6f
MEETING DATE
January 9, 2024
Contract Manager: Mary Tienken
Approve Increase to Construction Cost Contingency for Contract No. WD-2840, Southern Skyline Boulevard Ridge Trail Extension
Summary of
Proposed
Commission
Action:
Approve an increase of $ 4,768,500 to the construction cost contingency for Contract No. WD-2840, Southern Skyline Boulevard Ridge Trail Extension, with Gordon H. Ball, Inc , for a new c ontract cost limit of $27,344,289, with no change to the contract duration, to provide for the construction of a two-mile trail segment south of SR 92, trail drainage features, 50-car parking lot, restroom, signage, and security improvements, in addition to scope items included in the Contract as awarded.
Background: The purpose of this project is to enhance the existing Fifield-Cahill Ridge Trail, and to create a new six-mile segment of Bay Area Ridge Trail—the Southern Skyline Boulevard Ridge Trail —through the interior of the Peninsula Watershed, south of California State Route (SR) 92.
On September 26, 2023, by Resolution No. 23- 0175, this Commission approved the award of Contract No. WD -2840, Southern Skyline Boulevard Ridge Trail Extension to Gordon H. Ball, Inc. The original contract amount was $20,523,445 and the original contract duration was 543 consecutive calendar days.
Scope of
Contract:
The contract work is within San Francisco Public Utilities Commission (SFPUC) Peninsula Watershed property in two locations:
1. North of SR 92 and along the existing Fifield-Cahill Ridge Trail The base bid contract work consists of:
• Construction of a new 0.5- mile universal access loop trail that provides access that is compliant with the Americans with Disabilities Act and parking along with trailhead improvements.
2. South of SR 92 and east of SR 35, also known as Skyline Boulevard The base bid contract work consists of:
• Construction of a new four-mile ridge trail segment to be served by a new 20-car parking lot and trailhead improvements;
• Construction of wildlife -friendly security fe ncing and other security features; and
• Installation of a pedestrian bridge and interpretive signage.
The SFPUC did not include certain s cope elements under the “additive alternate” bid items in the contract award due to budget limitations. The omitted scope included , south of SR 92: a two -mile trail segment, trail rolling dips, and trail drainage lens; and, north of SR 92: a 50-car parking lot, restroom, signage, and security improvements . The Contract Specifications, however, required that bidders hold bid prices for alternate bid items for a period of six months after the written notice of Contract award. SFPUC issued the Notice of Award on October 4, 2023 and SFPUC may therefore add the alternate bid items at this time for the cost established in the contractor’s bid.
The Water Enterprise affirmed that completion of the entire trail alignment is a high priority, evaluated funding availability and existing project needs, and re-aligned funding to make funds available to construct all of the additive alternate bid items included in the Schedule of Bid Prices.
Modifications to
the Contract:
Recommended Increase to Construction Cost Contingency:
Staff recommends a $4,768,500 increase to the existing construction cost contingency to modify the contract to include construct additive alternate bid items #A1-A11 for: two-mile trail segment south of SR 92, trail rolling dips, trail drainage lenses, a 50- car parking lot, restroom, signage and security improvements, with no change to the contract duration, for a total contract amount of up to $27,344,289.
Budget & Costs: Funding Source: Project No. 10015113, Southern Skyline Boulevard Ridge Trail Extension
Original Contract Amount: $20,523,445
Original 10% Cost Contingency: $2,052,344
Requested Additional Cost Contingency: $4,768,500
Total Revised Contract Cost Limit: $27,344,289
Schedule: Estimated Notice-to-Proceed Date: January 15, 2024 Original Contract Duration: 543 consecutive calendar days Original 10% Duration Contingency: 54 consecutive calendar days Requested Additional Duration Contingency: 0 days
Total Duration Limit: 577 consecutive calendar days
Compliance with
Federal
Disadvantaged
Business
Enterprise
Utilization and
Non-
Discrimination in
Contracting
Ordinance:
The Contract Monitoring Division (CMD) established a 23% Federal Disadvantaged Business Enterprise ( DBE) subcontracting goal for this contract.
The contractor committed to 23.15% DBE subcontractor participation with its bid submittal.
Environmental
Review:
On April 29, 2021, the Planning Commission certified the Final Environmental Impact Report for the Southern Skyline Boulevard Ridge
Trail Extension Project (Case No. 2016-016100ENV) prepared pursuant to the California Environmental Quality Act (CEQA) by Motion No. 20900.
On May 11, 2021, this Commission approved the Project and, as required by the CEQA, adopted findings
including a statement of overriding
considerations (CEQA F indings), and the Mitigation Monitoring and Reporting Program by Resolution No. 21-0077. The alternate bid items in this modification are within the scope of the project authorized under the Final Environmental Impact Report.
The Final Environmental Impact Report , CEQA Findings, Mitigation Monitoring and Reportin g Program, Planning Commission Motion No. 20900, and SFPUC Resolution No. 21-0077 can be found here :
https://sfpuc.sharefile.com/d-s4d2b5670c1ad4406b5f7271263aa8204
LOCATION MAP
Additive Alternate Parking Lot
Additive Alternate Trail Scope: 2-miles
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, San Francisco Public Utilities Commission (SFPUC) staff developed a project under the Water Enterprise 10 -year Capital Improvement Program for certain improvements to the Regional Water System, otherwise known as Southern Skyline Blvd Ridge Trail Extension; and
WHEREAS, On May 11, 2021, by Resolution No. 21-0077, this Commission approved Project No. 10015113, Southern Skyline Boulevard Ridge Trail Extension Project (Project), and authorized Staff to proceed with implementing the Project, including advertising for construction bids; and
WHEREAS, On Septemb er 26, 2023, by Resolution No. 23- 0175, the SFPUC awarded Contract No. WD -2840, Southern Skyline Boulevard Ridge Trail Extension to Gordon H. Ball Inc.; and
WHEREAS, The original C ontract amount was for $20,523,445 and the original Contract duration was 543. consecutive calendar days; and WHEREAS, Staff anticipates issuance of t he contract Notice-to-Proceed by January 15, 2024; and
WHEREAS, Staff recommends an increase to the construction cost contingency by $4,768,500 to modify the Contract and exercise additive alternate bid items necessary to construct the entire trail alignment, with no change to the C ontract duration, for a new Contract amount of up to $27,344,289; and
WHEREAS, The Contract Monitoring Division established a 23% Fede ral Disadvantaged Business Enterprise (DBE) subcontracting goal for this contract, and the contractor committed to 23.15% DBE subcontractor participation in its bid submittal; and WHEREAS, SFPUC funds are available from Water Enterprise Capital Improvement Program, Project No. 10015113, Southern Skyline Boulevard Ridge Trail Extension; and WHEREAS, On April 29, 2021, the Planning Commission certified the Final Environmental Impact Report for the Southern Skyline Boulevard Ridge Trail Extension Project (Case No. 2016- 016100ENV) prepared pursuant to the CEQA by Motion No. 20900; and
WHEREAS, The alternate bid items in this modification are within the scope of the project authorized under the Final Environmental Impact Report; and WHEREAS, The Planning Department is the custodian of records, located in File No. 2016-016100ENV at 49 South Van Ness Avenue, Suite 1400, San Francisco, California; and
WHEREAS, The Project files , i ncluding the Final Environmental Impact Report , CEQA Findings, and the Mitigation Monitoring and Reporting Program have been made available for review by this Commission and the public, and those files are part of the record before this Commission; and
WHEREAS, This Commission reviewed and considered the information contained in the Final Environmental Impact Report, the CEQA Findings, and all written and oral information provided by the Planning Department, the public, relevant public agencies, SFPUC staff and other experts and the administrative files for the Southern Skyline Boulevard Ridge Trail Extension Project; and
WHEREAS, On May 11, 2021, this Commission approved the Project and, as required by the CEQA, adopted findings including a statement of overriding considerations (CEQA Findings), and the Mitigation Monitoring and Reporting Program by Resolution No. 21- 0077; now, therefore be it,
RESOLVED, That t his Commission h as reviewed and considered the Final Environmental Impact Report and record as a whole, finds that the Final Environmental Impact Report is adequat e for its use as the decision –making body for the action taken herein to award the contract and incorporates the CEQA Findings contained in Resolution No. 21- 0077, including the Statement of Overriding Considerations, by this reference thereto as though set forth in this Resolution; and be it FURTHER RESOLVED, That this Commission finds that since the Final Environmental Impact Report was finalized, there have been no substantial project changes and no substantial changes in project circumstances that would require major revisions to the Final Environmental Impact Report due to the involvement of new significant environmental effects or an increase in the severity of previously identified significant impacts, and there is no new information of substantial importance that would change the conclusions set forth in the Final Environmental Impact Report; and be it FURTHER RESOLVED, That this Commission approves an increase of $4,768,500 to the existing construction cost contingency for Contract No. WD-2840, Southern Skyline Boulevard Ridge Trail Extension, for a total Contract cost contingency of $6,820,844 and a new Contract amount not to exceed $27,344,289, with no change to the Contract duration.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of January 9, 2024.
Secretary, Public Utilities Commission