DEPARTMENT
Infrastructure Division
AGENDA NO.
6c
Project Management Bureau
MEETING DATE
January 9, 2024
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract/Project Manager: Mojgan Yousefkhan
Award Contract Nos. PRO.0254.A&B, Project Scheduling and Cost Control Staff Augmentation Services
Summary of
Proposed
Commission
Action:
Award Contract Nos. PRO.0254 A & B, Project Scheduling and Cost Control Staff Augmentation Services to CM Pros (PRO.0254.A) and PMA Consultants LLC and Dabri Joint Venture, Inc., (PRO.0254.B), each for an amount not to exceed $7,500,000, and each with a duration of eight years.
Background: The San Francisco Public Utilities Commission ( SFPUC) seeks to obtain the services of qualified consultants to supplement and augment Program Controls staff in the Infrastructure Division of SFPUC . The consultants will provide specialized program/project scheduling, Critical Path Method scheduling, forecasting, change c ontrol, cost control, and cost estimating for capital improvement projects/programs, and other related services during the term of the agreement.
Scope of Contract: The Contract work locations are San Francisco, three Bay Area Counties (Alameda, Santa Clara, and San Mateo Counties) and Moccasin.
The Contract work consists of:
• Management and Coordination of Services;
• Scheduling and Cost Control;
• Cost Estimating; and
• Primavera-based Program Control System Maintenance and Database Integration.
Funding and
Costs:
Funding Source: various Capital Improvement Program projects Original Not-to-Exceed Amount: $7,500,000 (per contract)
Schedule: Advertised: July 18, 2023
Estimated Notice-to-Proceed Date: February 2024
Estimated End Date: February 2032
Duration: eight years
Evaluation and
Selection Criteria:
The evaluation and selection process consisted of three components: (1) Written Proposal; (2) Diversity, Equity, and Inclusion (DEI) Submittal ; and (3) Social Impact Partnership (SIP) Submittal bonus evaluation. The consultant teams were eligible to achieve up to a maximum of 1050 points: 995 points for the written proposal phase, 5 points for the DEI submittal, and 50 bonus points for the Social Impact Partnership Submittal.
The technical evaluation panel consisted of individuals knowledgeable on the subject matter and included staff from the SFPUC , San Francisco Port, and San Francisco Public Work. . The panel reviewe
d and ranked the consultant teams
during the written proposal phase.
The SFPUC received three responsive proposals. Staff recommends award of contracts to the top two highest ranked proposers.
Final Score
Summary:
Written Proposal, DEI submittal, Contract Monitoring Division (CMD ) bonus, and SIP Bonus:
Rank Proposers
Written
Proposal
Score
(Max.
995)
DEI
Score
(Max. 5)
CMD
Bonus
%
SIP
Bonus
Score
(Max. 50)
Total
Score
(Max.
1050)
1 CM Pros 792.038 5.000 10 50.000 926.741
2 PMA/Dabri JV 800.538 5.000 7.5 10.989 876.942
3 MCK
Americas, Inc.
/AEC Controls,
Inc. JV
722.538 5.000 7.5 7.033 789.136
Note: Scores have been rounded to the third decimal place.
Environmental
Review:
Award of this contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines s ection 15378 because it does not involve any commitment to any specific project that may result in a physical change in the environment , and work under the contract will consist of support services only, and SFPUC will not initiate any support services for construction of the individual project(s) under this contract until any appropriate environmental review under the CEQA, if required, has been completed for the individual project(s).
Local Business
Enterprise
Participation and
Non-
The Contract Monitoring Division established a 20% Local Business Enterprise (LBE) subcontracting participation requirement for each contract. CM Pros and[Short Contractor/Consultant/JV Name] PMA/Dabri JV committed to a LBE participation of 20% and 23% respectively with their proposals.
Discrimination In
Contracting:
Attachment: Contract Monitoring Division Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires program and project scheduling and cost controls expertise to successfully deliver high quality capital infrastructure improvement programs/projects on budget and on schedule; and WHEREAS, The SFPUC needs to procure the services of qualified Program/Project Controls C onsultants to provide specialized program/project scheduling, Critical Path Method scheduling, forecasting, change control, cost control, cost estimating, Primavera -based Program Control system administration and integration for capital improvement projects to supplement SFPUC staff by proposed Contract Nos. PRO.0254.A&B, Project Scheduling and Cost Control Staff Augmentation Services; and
WHEREAS, The SFPUC advertised a Request for Proposals for project scheduling and cost control staff augmentation on July 18, 2023; and
WHEREAS, Staff anticipates s ervices will begin in February 2024 and end in February 2032, and the duration of each contract is eight years; and WHEREAS, The not-to-exceed amount for each contract is $7,500,000; and WHEREAS, SFPUC and Contract Monitoring Division (CMD) s taff, upon review of the proposal scores, determined that CM Pros (PRO.0254.A) and PMA Consultants LLC and Dabri Joint Venture, Inc. (PMA/Dabri JV) (PRO.0254.B) are the highest ranked firm s based on the established scoring criteria; and
WHEREAS, The CMD established a 20% Local Business Enterprise (LBE) subconsultant participation requirement for this contract and CM Pros and [Short Contractor /Consultant/JV Name] PMA/Dabri JV committed to LBE subconsultant participation of 20% and 23%, respectively; and
WHEREAS, Award of this contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines s ection 15378 because it does not involve any commitment to any specific project that may result in a physical change in the environment , and work under the contract will consist of support services only, and SFPUC will not initiate any support services for construction of the individual project(s) under this contract until any appropriate environmental review under the CEQA, if required, has been completed for the individual project(s); and
WHEREAS, Funds for Contract No. PRO.0254 A & B, Project Scheduling and Cost Control Staff Augmentation Services , will be available from various Capital Improvement Program projects; now, therefore, be it
RESOLVED, That this Commission hereby awards Contracts Nos. PRO.0254 A & B, Project Scheduling and Cost Control Staff Augmentation Services, to CM Pros (PRO.0254.A) and PMA/Dabri JV (PRO.0254.B), each in the amount not-to-exceed $7,500,000, and each with a duration of eight years, to provide project scheduling and cost control services.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of January 9, 2024.
Secretary, Public Utilities Commission
City & County of San Francisco
London N. Breed, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
MEMORANDUM
Date: December 11, 2023
To: Mojgan Yousefkhan, SFPUC
Shawndrea Hale, SFPUC
From: Jovi Cuntapay-Vitin, CMD
Subject: PRO.0254 Project Scheduling and Cost Control Staff Augmentation Services – CMD Award Memo
The Contract Monitoring Division (“CMD”) has reviewed the consultant proposals and supporting documentation and applied the appropriate rating bonuses submitted for the above referenced project.
At the bid due date, CMD received four (4) proposals submitted by GenSigma LLC (“GenSigma”), C M Pros (“C M Pros”), MCK Americas, Inc and AEC Construction Management Joint Venture (“MCK/AEC Joint Venture”), and PMA Consultants LLC and Dabri, Inc. (“PMA/Dabri JV”). Per CMD’s initial review, GenSigma’s proposal is non -responsive for failing to meet Chapter 14B’s Subcontracting/Subconsulting Participation Requirement. Consequently, GenSigma is not eligible for consideration in the overall evaluation process stated in Section 6.2 of the RFP.
Based on this review, CMD has determined that the remaining proposals were materially compliant with the pre-award Chapter 14B requirements.
Rating Bonus
The following is a summary of the rating bonus information:
FIRM Status, Type and Size Rating Bonus
C M Pros SF-LBE MBE (Small) 10%
MCK/AEC Joint Venture AEC: SF-LBE OBE (Micro) 7.5%
PMA/Dabri JV Dabri: SF-LBE WBE (Small) 7.5%
Score Sheets and Score Tabulations
The Request for Proposal (“RFP”) indicates that the two (2) highest -ranked proposers from the combined score of Written Proposal, Diversity, Equity and Inclusion (“DEI”) Submittals, and SIP Bonus Points will proceed with the award of the agreement. For the three (3) firms, CMD has reviewed the score sheets submitted by the panelists and the final score tabulations from the SFPUC. Based on this information and after the application of the LBE rating bonus, the proposers are ranked as follows:
1155 Market Street, 4th Floor, San Francisco, CA 94103
Telephone (415) 581-2310 General Email [email protected]
RANK FIRM
1 C M Pros
2 PMA/Dabri JV
3 MCK/AEC Joint Venture
LBE Subconsultant Participation Requirement
C M Pros achieved the highest score. C M Pros met the 20% LBE subconsultant participation requirement by listing the following LBE firms:
LBE Firm Service Status, Type
and Size
Credited
Participation
Westland Management
Solution
Systems Maintenance and
Integration
SF-LBE WBE
(Micro) 20.00%
TOTAL: 20.00%
C M Pros also listed the following non-LBE firms:
Firm Service Participation
EPC Consultants, Inc. Scheduling, Cost Estimating 15.00% Stellar Services, Inc. Scheduling, Project Controls and System Integration 15.00% TOTAL: 30.00%
PMA/Dabri JV achieved the second highest score. Dabri, Inc. (“Dabri”), a LBE certified firm, is a 40% joint venture partner. To meet this commitment, Dabri will manage and perform a substantial portion of the work. KJ -JHCE JV met the 20% LBE subconsultant participation requirement by listing the following LBE firms:
Firm Service Status, Type and
Size
Credited
Participation
Westland
Management Solution
Systems Integration
Management/Cost Control
Managing
SF-LBE WBE
(Micro)
20.00%
Saylor Consulting
Group Cost Estimating SF-LBE WBE
(Small) 3.00%
TOTAL: 23.00%
PMA/Dabri JV did not list any non-LBE firms.
Good Faith Efforts Requirements
C M Pros utilized Approach A: (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements.
C M Pros demonstrated that it met the GFE requirements under Approach A by listing LBE subs on CMD Form 2A to meet the established sub participation requirement and relying on self-performed contract work to meet the 35% good faith outreach approach.
PMA/Dabri JV utilized Approach A: (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements.
PMA/Dabri JV demonstrated that it met the GFE requirements under Approach A by listing LBE subs on CMD Form 2A to meet the established sub participation requirement and relying on self-performed contract work to meet the 35% good faith outreach approach.
The RFP indicates that a contract will be awarded to the two (2) highest-ranked proposers. Based on the foregoing, CMD has determined that C M Pros and PMA/Dabri JV have complied with the pre- award Chapter 14B requirements.
Should you have any additional questions and/or concerns, please feel free to contact me at [email protected].