DEPARTMENT
Infrastructure
AGENDA NO.
7b
MEETING DATE
January 23, 2024
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Project Manager: Barbara Palacios
Approve Increase of the Contract Duration Contingency for Contract No. WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir
Summary of
Proposed
Commission
Action:
Approve an increase of 300 calendar days (approximately 10 months) to the contract duration contingency for Contract No. WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir, with JMB Construction, resulting in a new contract duration limit of up to 1,814 consecutive calendar days (approximately five years), to allow for the completion of punch list work and any additional work items to meet the requirements of the PG&E service agre ement, with no change to the Contract cost contingency.
Background: The Westside Recycled Water Project is a key water supply project for the San Francisco Public Utilities Commission (SFPUC). The primary objectives of the Project are to: (1) create a new recycled water supply of up to two million gallons per day, (2) expand and diversify the SFPUC water supply portfolio, and (3) reduce the use of potable water for irrigation by supplying those demands with recycled water.
This Contract (Contract No. WW -2797) is one of the four major construction contracts of the Project, which also includes the construction of approximately 7.7 miles of new recycled water pipeline (Contract No. WD -2798), a new recycled water treatment facility within the Oceanside Plant (Contract No. WD-2776), and retrofits of the irrigation systems in Golden Gate Park and Lincoln Park Golf Course (Contract No. WD-2852R).
On April 23, 2019, by Resolution No. 19-0078, this Commission awarded Contract No. WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir, to JMB Construction in the amount of $15,633,200 and for a duration of 690 consecutive calendar days.
On June 8, 2021, by Resolution 21-0091, this Commission approved an increase to the construction cost contingency in the amount of $500,000 and an increase to the duration contingency of 275 calendar days to address schedule and cost impacts due to COVID-19, for a total revised Contract amount of up to $17,696,520 and a total revised Contract duration of up to 1,034 consecutive calendar days.
Agenda Title: WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir Commission Meeting Date: January 23, 2024
On April 12, 2022, by Resolution 22-0068, this Commission approved an increase to the construction cost contingency in the amount of $500,000 and an increase to the duration contingency of 300 calendar days to address continued impacts due to COVID-related delays in equipment and material deliveries, additional changes to electrical and fire systems for code compliance, and installation of an interim power supply due to lack of PG&E power, for a total Contract amount of up to $18,196,520 and a total Contract duration of up to 1,334 consecutive calendar days.
On February 14, 2023, by Resolution 23-0030 , this Commission approved an increase to the construction cost contingency in the amount of $200,000 and an increase to the duration contingency of 180 calendar days, to address on -going schedule and cost impacts due to COVID-related delays in equipment and material deliveries, and additional challenges to start -up testing due to lack of a permanent PG&E power source, for a total revised Contract amount of up to $18,396,520 and a Contract duration of up to 1,514 consecutive calendar days.
Scope of
Contract:
The Contract work is located in Golden Gate Park within the City and County of San Francisco. The Contract work consists of:
• Construction of a buried 840,000- gallon reinforced concrete reservoir and an above-ground pump station.
• The new pump station includes vertical turbine pumps, hydropneumatic tanks, associated pipelines, valves, ventilation, electrical, and instrumentation and control systems, for a fully operational system. • Yard piping including construction of a pipe manifold to connect the new reservoir to the existing Recreation and Parks Department (RPD) reservoir. • Temporary relocation of RPD’s wood chipping and compost operation to the West End dump.
• New permanent fencing and access gate, with associated site restoration including replanting.
Modification
s to the
Contract:
Modifications Nos. 1 to 16: The SFPUC modified the Contract within the approved contingencies for cost and duration, increasing the contract amount by $2,276,382 and increasing the contract duration by 231 consecutive calendar days, to address additional costs associated with unanticipated hazardous materials off - haul and disposal, additional costs associated with the temporary relocations of the RPD chipping oper
ation, changes to instrumentation and control hardware and programming including integration with the recycled water treatment facility control system , additional work on both the security and fire safety systems, addition of a new communications antenna, additional field piping and excavation work due to utility conflicts and other unforeseen conditions, installation of a temporary power supply, and other miscellaneous structural, mechanical, architectural, and electrical changes, and to address delays associated with COVID- 19, for a total contract amount of $17,909,582, and a total contract duration of 921 consecutive calendar days.
Recommended Increase to Contract Duration Contingency: Staff recommends that the Commission approve a 300-calendar-day increase in the construction Agenda Title: WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir Commission Meeting Date: January 23, 2024
duration contingency, to allow for the completion of punch list and additional work identified by PG&E related to the future power service agreement from PG&E, with no change to the Contract amount, for a new construction duration limit up to 1,814 consecutive calendar days . The contractor achieved substantial completion on September 26, 2023, but the power service to the facility is not complete due to delays by PG&E. Acceptance of punch list and other additional work related to the power service will not be complete until Staff is able to schedule additional PG&E inspections.
Funding and
Costs:
Funding Source: Water Enterprise Capital Improvement Program 10015242, Westside Recycled Water Project
Original Contract Amount: $15,633,200
Original 10% Cost Contingency: $1,563,320
Approved Increase to Cost Contingency: $1,200,000
Requested Additional Cost Contingency: $0
Total Contract Cost Limit: $18,396,520
Schedule: Notice-to-Proceed Date: July 1, 2019
Original Contract Duration: 690 consecutive calendar days Original 10% Duration Contingency: 69 calendar days
Approved Increase to Duration Contingency: 755 calendar days Requested Additional Duration Contingency: 300 calendar days Total Contract Duration Limit: 1,814 consecutive calendar days
Environment
al Review:
On October 30, 2008, the San Francisco Planning Commission certified the Final Program Environmental Impact Report (Program EIR) (Case Number 2005.0159E) for the Water System Improvement Program. On September 3, 2015, the San Francisco Planning Commission certified the Final Environmental Impact Report (Final EIR) for Project No. CUW30201, San Francisco Westside Recycled Water Project (Case Number 2008.0091E), which is tiered from the 2008 Program EIR.
Since the Program EIR and Final EIR were finalized, there have been no substantial project changes and no substantial changes in project circumstances that would require major revisions to the Final EIR due to the involvement of new significant environmental effects or an increase in the severit y of previously identified significant impacts, and there is no new information of substantial importance that would change the conclusions set forth in the Final EIR.
The 2008 Program EIR can be found here:
https://sfplanning.org/environmental-
review-
documents?title=Water+System&field_environmental_review_categ_target_id=2 12&items_per_page=10
The 2015 F inal EIR, CEQA Findings, Mitigation Monitoring and Reporting Program, and Resolution Number 15-0187 can be found here:
https://sfpuc.sharefile.com/d-s63d0501d69cb486299196851529e06e4 Agenda Title: WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir Commission Meeting Date: January 23, 2024
Local
Business
Enterprise
Participation
and Non-
Discriminati
on In
Contracting:
The Contract Monitoring Division established a 17% Local Business Enterprise (LBE) subcontracting requirement for this contract. The contractor committed to
25.17% LBE participation with its bid submittal.
Agenda Title: WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir Commission Meeting Date: January 23, 2024
Figure – Westside Recycled Water Project
WD-2797 Westside
Recycled Water Pump
Station and Reservoir
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) has undertaken the Westside Recycled Water Project to (1) create a new recycled water supply of up to two (2) million gallons per day; (2) expand and diversify the SFPUC water supply portfolio; and (3) reduce the use of potable water for irrigation by supplying those demands with recycled water; the Westside Recycled Water Pump Station and Reservoir is one of four components of the Project to construct a buried 840,000-gallon reinforced concrete reservoir and an above-ground pump station; and WHEREAS, On April 23, 2019, by Resolution No. 17- 0108, this Commission awarded Contract No. WD-2797, San Francisco Westside Recycled Water Pump Station and Reservoir, to JMB Construction; and
WHEREAS, The original Contract amount was for $15,633,200 and the original Contract duration was 690 consecutive calendar days; and
WHEREAS, The construction Contract Notice-to-Proceed date was July 1, 2019; and WHEREAS, On June 8, 2021, by Resolution 21- 0090, this Commission approved an increase of $500,000 to the existing cost contingency and an increase of 275 calendar days to the construction duration contingency, for a total revised Contract amount of up to $17,696,520 and a total revised Contract duration of up to 1,034 consecutive calendar days; and WHEREAS, On April 12, 2022 by Resolution 22- 0068, the Commission approved an increase of $500,000 to the existing cost contingency and an increase of 300 calendar days to the construction duration contingency, for a total C ontract amount of up to $18,196,520 and a total Contract duration of up to 1,334 consecutive calendar days; and WHEREAS, On February 14, 2023 by Resolution 23- 0030, the Commission approved an increase of $200,000 to the existing cost contingency and an increase of 180 calendar days to the construction duration contingency, for a total Contract amount of up to $18,396,520 and a total Contract duration of up to 1,514 consecutive calendar days; and WHEREAS, Modifications No. 1 through 16 increased the Contract amount within the cost contingency by $2,276,382 and increased the construction duration within the contingency by 231 consecutive calendar days; and
WHEREAS, Staff recommends a 300 -calendar-day increase to the construction duration contingency to allow for the c ompletion of punch list and any additional work items to meet the requirements of the PG&E service agreement; and
WHEREAS, Contract Monitoring Division established a Local Business Enterprise (LBE) subcontracting participation requirement of 17% for this contract, and the contractor committed to
25.17% LBE participation of with its bid submittal; and WHEREAS, On October 30, 2008, the San Francisco Planning Commission certified the Final Program Environmental Impact Report (Program EIR) (Case Number 2005.0159E) for the Water System Improvement Program; and
WHEREAS, On September 3, 2015, the San Francisco Planning Commission certified the Final Environmental Impact Report (Final EIR) for Project No. CUW30201, San Francisco Westside Recycled Water Project (Case Number 2008.0091E); and
WHEREAS, Funds are available from Project No. 10015242, Westside Recycled Water Project; now, therefore be it
RESOLVED, This Commission finds that since the Program EIR and F inal EIR were finalized, there have been no substantial project changes and no substantial changes in project circumstances that would require major revisions to the Final EIR due to the involvement of new significant environmental effects or an increase in the severity of previously identified significant impacts, and there is no new information of substantial importance that would change the conclusions set forth in the Final EIR; and, be it
FURTHER RESOLVED, That this Commission hereby approves a 300-calendar-day increase to the existing construction duration contingency for Contract No. WD -2797, San Francisco Westside Recycled Water Pump Station and Reservoir , for a revised construction duration contingency of 1,124 calendar days and a Contract duration limit of 1,814 consecutive calendar days, with no change to the construction cost contingency.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of January 23, 2024.
Secretary, Public Utilities Commission