DEPARTMENT
Infrastructure
AGENDA NO.
6c
MEETING DATE
February 27, 2024
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Project Manager: Barbara Palacios
Award Contract No. WD-2895, San Francisco Zoo Recycled Water Project
Summary of
Proposed
Commission Action:
Award Contract No. WD-2895, San Francisco Zoo Recycled Water Project, to the responsible bidder tha t submitted the lowest responsive bid, Basset Engineering, in the amount of $2,175,723 and with a duration of 425 consecutive calendar days (approximately one year and two months).
Background: The San Francisco Zoo (Zoo) currently relies on groundwater pumped from the Westside Groundwater Basin to supply various non- potable demands such as landscape irrigation, animal exhibit washdown, and impoundment and animal pool filling. The L ower Great Highway also relies on this groundwater for landscape irrigation.
The San Francisco Zoo Recycled Water Project will construct a new recycled water pipeline in the public right-of-way to the groundwater reservoir and pump station facility (owned
and operated by San Francisco Recreation and Parks
Department) to convert the Lower Great Highway’s and Zoo’s current groundwater supply to recycled water supply from the SFPUC’s Westside Recycled Water Treatment Facility , except for end uses that require potable water (e.g., drinking water for animals). Supplying these demands with recycled water will offset close to 100% of the Lower Great Highway’s and Zoo’s annual groundwater use and will conserve high quality groundwater to supplement potable water s upplies in San Francisco. Approximately 200,000 gallons of groundwater each day will be offset by recycled water through this Project.
Scope of Contract: The Contract work location is in the City and County of San Francisco on Sloat Boulevard, West of Skyline Boulevard. The Contract work includes installation of:
• 1,600 feet of 6-inch to 8-inch diameter ductile iron pipe; • Concrete vaults for pipeline turnout valves and flow meters; • Ultrasonic water level sensors;
• Groundwater air-gap assembly;
• New recycled water and groundwater flow meters;
• Motor Control Center (MCC) modifications, mini power station, industrial enclosures and socket meter; and
Agenda Title: WD-2895, San Francisco Zoo Recycled Water Project Commission Meeting Date: February 27, 2024
• Data communication and network equipment.
Funding and Costs: Funding Source: Project Number 10037519, WD-2895 San Francisco Zoo Recycled Water Project
Engineer’s Estimate: $2,400,000
Award: $2,175,723
Schedule: Estimated Notice-to-Proceed Date: July 2024
Estimated Completion Date: September 2025
Contract Duration: 425 consecutive calendar days (365 consecutive calendar days to Substantial Completion and an additional 60 consecutive calendar days to Final Completion).
Bid History: Advertised: September 28, 2023
Bids Received: On December 14, 2023, SFPUC received and publicly opened four bids, as follows:
Bid Rank Bid Amount Bid
Preference
Adjusted
Bid
Final
Rank
1. Basset
Engineering
$2,175,723.00 10% $1,958,150.70 1
2. Fontenoy
Engineering
$2,278,450.00 10% $2,050,605.00 2
3. M Squared
Construction,
Inc.
$2,726,430.00 10% $2,453,787.00 3
4. Mitchell
Engineering
$2,521,050.00 N/A $2,521,050.00 4
Application of bid preferences in accordance with Chapter 14B of the San Francisco Administrative Code did not change the final ranking of the low bidder.
Environmental
Review:
On July 26, 2021, the San Francisco Planning Department determined the Project to be categorically exempt from environmental review under the CEQA Guidelines section 15303, Class 3 (New Construction or Conversion of Small Structures) (Case No. 2021-006486ENV). The exemption can be found here:
https://sfpuc.sharefile.com/d-s15ad7a622a9c44f198110c79a52fc6d4.
Agenda Title: WD-2895, San Francisco Zoo Recycled Water Project Commission Meeting Date: February 27, 2024
Local Business
Enterprise
Participation and
Non-Discrimination
In Contracting:
The Contract Monitoring Division established a 15% Local Business Enterprise subcontracting requirement for this C ontract. The contractor committed to
39.11% Local Business Enterprise participation with its bid submittal.
Attachment: Contract Monitoring Division Memorandum
Agenda Title: WD-2895, San Francisco Zoo Recycled Water Project Commission Meeting Date: February 27, 2024
WD-2895 San Francisco Zoo Recycled Water Project
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) Water Enterprise Local Water Supply Program has the objective s of expanding and diversifying its water supply portfolio and reducing the use of potable water for irrigation by suppl ying those demands with non-potable supplies such as recycled water; and
WHEREAS, The purpose of the San Francisco Zoo Recycled Water Project is to provide recycled water to offset the use of groundwater from the Westside Groundwater Basin for irrigation and other non-potable uses within the San Francisco Zoo and Lower Great Highway; and WHEREAS, On September 28, 2023, the SFPUC advertised Contract No. WD-2895, San Francisco Zoo Recycled Water Project; and
WHEREAS, The Engineer’s Estimate is $2,400,000 for this construction work; and WHEREAS, The Contract duration is 425 consecutive calendar days; and WHEREAS, On December 14, 2023, SFPUC received and publicly opened four bids; and WHEREAS, SFPUC staff and Contract Monitoring Division review ed the bids and the application of bid preferences and determined that Basset Engineering is the responsible bidder with the lowest responsive bid; and
WHEREAS, Contract Monitoring Division established a 15% Local Business Enterprise subcontracting requirement for this Contract, and Basset Engineering committed to 39.11% Local Business Enterprise participation in its bid submittal; and WHEREAS, On July 26, 2021, the San Francisco Planning Department determined the Project to be categorically exempt from environmental review under the CEQA Guidelines section 15303, Class 3 (New Construction or Conversion of Small Structures) (Case No. 2021 - 006486ENV); and
WHEREAS, Funds are available from Project No. 10037519, WD-2895 San Francisco Zoo Recycled Water Project; now, therefore, be it
RESOLVED, That this Commission hereby awards Contract No. WD-2895, San Francisco Zoo Recycled Water Project , in the amount of $2,175,723, for a duration of 425 consecutive calendar days, to the responsible bidder that submitted the lowest responsive bid, Basset Engineering.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of February 27, 2024.
Secretary, Public Utilities Commission
City & County of San Francisco
London N. Breed, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103
Telephone (415) 581-2310 General Email [email protected]
MEMORANDUM
Date: 12 January 2024
To: Barbara Palacios, SFPUC
Jimmy Fu, SFPUC
Erica Liang, SFPUC
From: Jovi Cuntapay-Vitin, CMD
Subject: WD-2895 San Francisco Zoo Recycled Water – CMD Award Memo
The Contract Monitoring Division (“CMD”) has reviewed the bids submitted for the above referenced project, applied the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre -award requirements. The Micro/Small- LBE subcontracting participation requirement is 15% for this project. Below is a summary of CMD’s review.
Bid Discount
Bidder LBE Status,
Type and Size Base Bid LBE Bid Discount
Adjusted Bid
with LBE
Bid Discount
Rank
Basset Engineering SF LBE-OBE
(Micro)
$2,175,723 10% = $217,572.30 $1,958,150.70 1
Fontenoy
Engineering Inc
SF LBE-OBE
(Small)
$2,278,450 10% = 227,845.00 $2,050,605.00 2
M Squared
Construction Inc
SF LBE-OBE
(Small)
$2,726,430 10% = 272,643.00 $2,453,787.00 3
Mitchell Engineering Non-LBE $2,521,050 Not eligible $2,521,050.00 4
LBE Subcontracting Participation Requirement
Basset Engineering (“Basset”) is the lowest responsive bidder. Basset met the 15% Micro/Small LBE subcontracting requirement by listing the following Micro/Small LBE firms on Section 00 43 36 (Subcontractor List):
Subcontractor Scope of
Work
LBE Status,
Type and Size
Listed
Amount
Credited
Amount
Credited
Participation
Ronan
Construction, Inc. Mill & Fill SF LBE-OBE
(Micro) $127,000 $121,0001 5.56%
Exaro Technologies
Corporation
Cathodic
Protection
PUC LBE-MBE
(Micro) $54,400 $0.002 0%
Liffey Electric Electrical SF LBE-OBE
(Small) $730,000 $730,000 33.55%
TOTAL $911,400 $851,000 39.11%
1 Ronan Construction (“Ronan”) further subbed out to Crana Trucking (“Crana”) and Delta Grinding (“Delta”) . Crana and Delta will perform trucking and grinding work, respectively. Crana is a San Francisco Micro LBE and is CMD Certified for Trucking and Hauling while Delta is a non- LBE. According to the Advertisement for Bids and Section 00 43 36, only CMD Certified San Francisco Micro or Small LBEs can be utilized to meet the LBE subcontracting participation requirement.
Therefore, Delta’s participation will not be credited towards the LBE subcontracting participation requirement. 2 Exaro Technologies Corporation (“Exaro”) is a PUC-LBE. According to the Advertisement for Bids and Section 00 43 36, only CMD Certified San Francisco Micro or Small LBEs can be utilized to meet the LBE subcontracting p articipation requirement.
Hence, Exaro’s participation will not be credited towards the LBE subcontracting participation requirement.
Basset did not list any non-LBE subcontractor on Section 00 43 36.
Good Faith Efforts Requirements
Basset utilized Approach A (35% Approach). Basset demonstrated that it met the GFE requirements under Approach A by listing LBE subs on Section 00 43 36 to meet the established LBE sub participation requirement and relying on self-performed contract work to meet the 35% good faith outreach approach.
Based on the foregoing, CMD has determined that Basset has complied with the pre-award Chapter 14B requirements. Should you have any questions, or if I can be of further assistance, please do not hesitate to contact me at [email protected].