DEPARTMENT: Infrastructure
AGENDA NO.
7 MEETING DATE
February 27, 2024
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Regular Calendar
Contract Manager: Johanna Wong
Approve Amendment No. 5 to Contract No. CS-109, Specialized Engineering Services for Recycled Projects
Summary of
Proposed
Commission
Action:
Approve Amendment No. 5 to Contract No. CS -109, Specialized Engineering Services for Recycled Projects with Kennedy Jenks Consultants, Inc./Brahman Sheikh Water Reuse Consulting/Water Resources Engineering, Inc., a Joint Venture, to increase the contract amount by $1,000,000, for a new total contract amount of $10,950,000, and to increase the contract duration by three years, for a new total contract duration of 16 years and six months, due to a delay in the project schedule for the Westside Enhanced Water Recycling Project resulting from the premature failure of critical equipment, and to provide continued engineering support during construction and the treatment facility commissioning process, subject to Board of Supervisors approval under Charter Section 9.118.
Background: The primary objectives of the San Francisco Public Utilities Commission (SFPUC) Westside Enhanced Water Recycl ing Project (Project) are to: ( 1) create a new recycled water supply of up to two million gallons per day, (2) expand and diversify the SFPUC water supply portfolio, and ( 3) reduce the use of potable water for irrigation by supplying those demands with recycled water.
The Project consists of four construction contracts:
1. Contract WD-2798, Recycled Water Pipeline, constructed approximately 7.7 miles of new recycled water pipeline and was completed in 2018;
2. Contract No. W D-2797, Pump Station and Reservoir , constructed a new reservoir an d pump station in Golden Gate Park; this contract achieved Substantial Completion in September 2023;
3. Contract WD -2852R, Irrigation System Retrofits, addressed related modifications of the irrigation systems in Golden Gate Park and Lincoln Park Golf Course; this contract achieved Substantial Completion in August 2023; and
4. Contract WD-2776, Westside Recycled Water Treatment Facility, is constructing the new treatment facility within SFPUC’s Oceanside Plant.
The completion of this project has been delayed due to a variety of reasons, including delays related to the COVID-19 pandemic, and most recently due to the premature failure of critical equipment. This equipment needs to be replaced prior to completing the plant’s commissioning process, which was interrupted and postponed when Staff discovered that the equipment non- functional.
Agenda Title: Approve Amendment 5 to Contract No. CS-109, Specialized Engineering Services for Recycled Projects Commission Meeting Date: February 27, 2024
On October 26, 2010 , by Resolution No. 10 -0177, t his Commission awarded Contract No. CS -109, Specialized Engineering Services for Recycled Water Projects, to Kennedy Jenks Consultants, Inc./Brahman Sheikh Water Reuse Consulting/Water Resources Engineering, Inc., a Joint Venture , to provide specialized engineering services to supplement SFPUC staff for the Westside Recycled Water Project, with a not-to-exceed contract amount of $3,700,000 and a duration of six years.
Scope of
Contract:
The contract work is located in the City of San Francisco and consists of:
• Providing engineering and design support services;
• Providing engineering support services during bidding and construction phases; • Providing technical support in the assessment and conversion of irrigation systems to recycled water use;
• Supporting the cross -connection control testing of proposed recycled water customer sites;
• Supporting the regulatory permitting process;
• Preparing operations plans and conducting technical training of SFPUC staff on the new recycled water treatment processes; and
• Providing technical and troubleshooting support during the recycled water system start-up and preliminary operations phases.
Amendments
to the
Contract:
Amendment Nos. 1 through 4: The Commission approved Amendments 1 through 4, which cumulatively increased the Contract amount by $6,250,000, for a total Contract amount of $9,950,000, and increased the contract duration by seven years and six months for a total contract duration of 13 years and six months, to provide additional engineering services in support of the construction and implementation phases of the project, to prepare operations plans and standard operating procedures, and to provide technical expertise and support of start-up testing during construction and preliminary operation of the new treatment facility, and training of staff on new treatment systems. The Board of Supervisors by Resolution 0005- 18 approved
Amendment No. 2, which increased the total not -to-exceed amount to $8,000,000 and extended the contract duration to 12 years.
Proposed Amendment No. 5: Staff recommends Commission approval of an increase in the Contract amount by $1,000,000 and an i ncrease in the Contract duration of three years resulting in a not-to-exceed Contract amount of $10,950,000 and a Contract duration of 16 years and six months, to allow the Contractor to provide continued engineering support during construction, continued support of the regulatory permitting process, and to support the start-up and commissioning of the treatment facility, which has been delayed due to the equipment failure and procurement timeline for the replacement equipment.
Funding and
Costs:
Funding Source: Water Enterprise Capital Improvement Program 10015242, Westside Enhanced Water Recycling Project.
Original Not-to-Exceed Amount: $3,700,000
Agenda Title: Approve Amendment 5 to Contract No. CS-109, Specialized Engineering Services for Recycled Projects Commission Meeting Date: February 27, 2024
Total Amendments to Date (Nos. 1 - 4): $6,250,000
Proposed Amendment No. 5 Amount: $1,000,000
Total Not-To-Exceed Contract Amount: $10,950,000
Schedule: Original Duration: six years
Amendment Nos. 1 through 4 Duration: seven years six months Proposed Amendment No. 5 Duration: three years
Total Duration: 16 years and six months
Environmental
Review:
On October 30, 2008, the San Francisco Planning Commission certified the Final Program Environmental Impact Report (Program EIR) (Case Number 2005.0159E) for the Water System Improvement Program.
On September 3, 2015, the San Francisco Planning Commission certified the Final Environmental Impact Report (Final EIR) for Project No. CUW30201, San Francisco Westside Recycled Water Project (Case Number 2008.0091E), which is tiered from the 2008 Program EIR. On September 8, 2015, by Resolution No. 15- 0187, this Commission approved the San Francisco Westside Recycled Water Project and adopted California Environmental Quality Act (CEQA) findings (CEQA Findings), including the Statement of Overriding Considerations and a Mitigation Monitoring and Reporting Program required by the CEQA.
The 2008 Program EIR can be found here: https://sfplanning.org/environmental- review-
documents?title=Water+System&field_environmental_review_categ_target_id=21 2&items_per_page=10
The 2015 Final EIR, CEQA Findings, Mitigation Monitoring and Reporting Program, and Resolution Number 15-0187 can be found here:
https://sfpuc.sharefile.com/d-s63d0501d69cb486299196851529e06e4
Local Business
Enterprise
Participation
and Non-
Discrimination
In
Contracting:
The Contract Monitoring Division (CMD) established a 14% Local Business Enterprise (LBE) subconsulting participation requirement for this contract.
The Contractor committed to 14% LBE participation in its proposal, and this remains unchanged.
Agenda Title: Approve Amendment 5 to Contract No. CS-109, Specialized Engineering Services for Recycled Projects Commission Meeting Date: February 27, 2024
Westside Enhanced Water Recycling Project
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WH
EREAS, The San Francisco Public Utilities Commission (SFPUC) has undertaken the Westside Enhanced Water Recycling Project to create a new recycled water supply of up to two million gallons per day, expand and diversify the SFPUC water supply portfolio, and reduce the use of potable water for irrigation by supplying those demands with recycled water; and WHE
REAS, On October 26, 2010, by Resolution No. 10-0177, this Commission awarded Contract No. CS-109, Specialized Engineering Services, Recycled Water Projects, with an amount not-to-exceed $3,700,000, and with a duration of six years, to Kennedy Jenks Consultants, Inc./Brahman Sheikh Water Reuse Consulting/Water Resources Engineering, Inc., a Joint Venture (Contractor); and
WHEREAS, On December 8, 2015, by Resolution No. 15- 0248, this Commission approved Amendment No. 1 to Contract No. CS -109, Specialized Engineering Services for Recycled Projects, increasing the contract amount by $1,800,000 and the contract duration by three years, to provide additional engineering services in support of the implementation of the Westside Enhanced Water Recycling Project, for a total not to exceed amount of $5,500,000 , and contract duration of nine years; and
WHEREAS, On November 14, 2017, by Resolution No. 17-0229, this Commission approved Amendment No. 2 to Contract No. Contract No. CS -109, Specialized Engineering Services for Recycled Projects, increasing the contract amount by $2,500,000 and the c ontract duration by three years , to provide additional engineering services for the design of irrigation system amendments, engineering support during bidding and construction of irrigation system contract work, and preparation of operations plans and standard operating procedures for new recycled water treatment facilities, for a total not to exceed contract amount of $8,000,000, and a total contract duration of 12 years; and
WHEREAS, On January 19, 2018, by Board of Supervisors Resolution 0005-18, the Board of Supervisors approved the duration increase in Amendment No. 2, resulting in the total duration exceeding 10 years, in accordance with the requirements in Charter Section 9.118; and WHEREAS, On July 14, 2020, by Resolution No. 20-0151, this Commission approved Amendment No. 3 to Contract No. CS -109, Specialized Engineering Services for Recycled Projects, increasing the contract amount by $1,950,000, with no change to the contract duration, to provide technical expertise and support of start-up testing during construction and subsequently during operation of the new treatment facility; training of staff on new treatment systems, and other support services, for a total not to exceed amount of $9,950,000, with the contract duration remaining at 12 years; and
WHEREAS, On May 24, 2022, by Resolution No. 22-0100, the Commission approved Amendment No. 4 to Contract No. CS -109, Specialized Engineering Services for Recycled Projects, increasing the contract duration by 18 months, with no change to the contract amount, to permit the Consult ant to continue providing technical expertise and support of start -up testing during construction and subsequently during operation of the new treatment facility, for a total not to exceed contract duration of 13 years and six months, with the contract amount remaining at $9,950,000; and
WHEREAS, The completion of the Westside Enhanced Water Recycling Project has been delayed
due to a variety of reasons, including delays related to the COVID-19 pandemic, and most recently due to the premature failure of critical equipment, and this equipment must be replaced prior to completing the plant’s commissioning process, which was interrupted and postponed when Staff discovered that the equipment was non-functional; and
WHEREAS,
Staff recommends approval of proposed Amendment No. 5 to increase the Contract amount by $1,000,000, and extend the contract duration by three years, for a new not- to-exceed contract amount of $10,950,000 and a contract duration of 16 years and six months, to allow the Contractor to provide continued engineering support during construction, continued support of the regulatory permitting process, and to support the start-up and commissioning of the treatment facility, which has been delayed due to the equipment failure and procurement timeline for the replacement equipment; and WHEREAS, On
October 30, 2008, the San Francisco Planning Commission certified the Final Program Environmental Impact Report (Program EIR) (Case Number 2005.0159E) for the Water System Improvement Program; and
WHEREAS, On September 3, 2015, the San Francisco Planning Commission certified the Final Environmental Impact Report (Final EIR) for Project No. CUW30201, San Francisco Westside Recycled Water Project (C ase Number 2008.0091E), which is tiered from the 2008 Program EIR; and
WHEREAS,
On September 8, 2015, by Resolution No. 15-0187, this Commission approved the San Francisco Westside Recycled Water Project and adopted California Environmental Quality Act (CEQA) findings (CEQA Findings), including the Statement of Overriding Considerations and a Mitigation Monitoring and Reporting Program required by the CEQA; and
WHEREAS, The San Francisco Planning Department is the custodian of records, located in File No. 2008.0091E, at 49 South Van Ness Avenue, Suite 1400, San Francisco, California 94103, which have been made available for review by this Commission and the public, and those files are part of the record before this Commission; and
WHEREAS,
The Project files, including the Final EIR, Resolution No. 15-0187, CEQA Findings
and the Mitigation Monitoring and Reporting Program have been made available for review by this Commission and the public, and those files are part of th e record before this Commission; and
WHEREAS, This Commission has reviewed and considered the information contained in the Final EIR , the findings contained in SFPUC Resolution Number 15-0187, and all written and oral information provided by the Planning Department, the public, relevant public agencies, SFPUC and other experts and the administrative files for the Project; and
WHEREAS
, Funding for this contract is available from Project No. 10015242, Westside Enhanced Water Recycling Project; now, t herefore, be it
RESOLVED,
That this Commission has reviewed and considered the Final EIR and the record as a whole, finds that the Final EIR is adequate for its use as the decision –making body for the Project and incorporates the CEQA findings contained in Resolution Number 15-0187 by this
reference thereto as though set forth in this Resolution; and be it FURTHER RESOLVED, That th is C ommission finds that since the Final EIR were finalized, there have been no substantial project changes and no substantial changes in project circumstances that would require major revisions to the Final EIR due to the involvement of new significant environmental effects or an increase in the severity of previously identified significant impacts, and there is no new information of substantial importance that
would change the conclusions set forth in the Final EIR; and, be it FURTHER RESOLVED, That this Commission hereby approves Amendment No. 5 to Water Enterprise Capital Improvement Program funded Contract No. CS-109, Specialized Engineering Services for Recycled Projects, with Kennedy Jenks Consultants, Inc./Brahman Sheikh Water Reuse Consulting/Water Resources Engineering, Inc., a Joint Venture, to increase the Contract amount by $1,000,000 and to extend the Contract duration by three years, for a total not-to-exceed contract amount of $10,950,000, and a total duration of 16 years and six months, subject to the Board of Supervisors approval under Charter Section 9.118.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of February 27, 2024.
Secretary, Public Utilities Commission