DEPARTMENT
Water Supply & Treatment
AGENDA NO.
6d
MEETING DATE
March 12, 2024
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Project Manager: Anthony Yu
Award Contract No. WD-2908(I), HVAC Mechanical Maintenance and As-needed Construction Repair Services
Summary of
Proposed
Commission Action:
Award Contract No. WD-2908(I), HVAC Mechanical Maintenance and As - needed Construction Repair Services to the responsible bidder that submitted the lowest responsive bid, Southland Industries, in the amount not-to-exceed $1,338,466, with a duration of 1,095 consecutive calendar days (approximately three years).
Background: The San Francisco Public Utilities Commission (SFPUC) Water Enterprise Water Supply & Treatment Division has a number of facilities equipped with heating, ventilation, and a ir conditioning systems that provide a safe and comfortable working environment for div ision staff and visitors. The heating, ventilation, and a ir conditioning systems also provide cooling for critical electrical equipment and server rooms.
The purpose of the contract is to provide annual inspection and quarterly preventative maintenance services for various types and sizes of heating, ventilation, and air c
onditioning systems throughout the Water Supply &
Treatment Division facilities, including as-needed troubleshooting and repair for operationally deficient equipment, and annual air duct cleaning services to improve air quality and filtering performance.
Scope of Contract: The contract work locations are at Water Supply & Treatment Division facilities located in San Mateo County, Alameda County, and San Joaquin County.
The contract work consists of:
• Performing annual inspections and quarterly maintenance of 67 Heating, Ventilation, and Air Conditioning units of various types and sizes at 10 separate Water Supply & Treatment Division facilities; • Providing as-needed troubleshooting and repair of deficient heating, ventilation, and air conditioning equipment; and
• Performing annual duct cleaning at seven separate Water Supply & Treatment Division facilities.
Funding and Costs: Funding Source: Project No. 10029996 General Water Treatment Engineer’s Estimate: $970,000
Agenda Title: WD-2908(I), HVAC Mechanical Maintenance and As-needed Construction Repair Services Commission Meeting Date: March 12, 2024
Award Amount: $1,338,466
Schedule: Estimated Notice-to-Proceed Date: June 1, 2024 Estimated Completion Date: May 31, 2027
Duration: 1,095 consecutive calendar days
Bid History:
Advertised: November 21, 2023
Bids Received: SFPUC received sealed bids from two firms on January 11, 2024.
Bid Rank Bid Amount Bid
Preference
Adjusted
Bid
Final
Rank
1. Southland
Industries $1,338,466 N/A $1,338,466 1
2. ACCO
Engineered
Systems
$1,410,681 N/A $1,410,681 2
Application of bid preferences in accordance with Chapter 14B of the San Francisco Administrative Code did not change the final ranking of the low bidder.
Environmental
Review:
This action does not constitute a “project” under the California Environmental Quality Act Guidelines section 15378 because there would be no physical change in the environment.
Local Business
Enterprise
Participation and
Non-Discrimination
In Contracting:
CMD waived Local Business Enterprise (LBE) subcontracting requirement s for this contract.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) Water Enterprise Water Supply and Treatment Division requires inspection and maintenance services for various types and sizes of heating, ventilation, and air conditioning systems and annual air duct cleaning services throughout its facilities located in San Mateo, Alameda, and San Joaquin counties; and WHEREAS, On November 21, 2023, SFPUC advertised Contract No. WD-2908(I), HVAC Mechanical Maintenance and As-needed Construction Repair Services; and WHEREAS, The Engineer’s Estimate is $970,000 for this contract; and WHEREAS, The contract duration is 1,095 consecutive calendar days; and WHEREAS, On January 11, 2024, SFPUC received and publicly opened two bids; and WHEREAS, SFPUC staff and Contract Monitoring Division (CMD) review ed the bids and the application of bid preferences and determined that Southland Industries is the responsible bidder with the lowest responsive bid; and
WHEREAS, CMD waived the Local Business Enterprise (LBE) subcontracting requirement for this contract; and
WHEREAS, This action does not constitute a “project” under the California Environmental Quality Act Guidelines section 15378 because there would be no physical change in the environment; and
WHEREAS, Funds are available from Project No. 10029996, General Water Treatment ; now, therefore, be it
RESOLVED, That this Commission hereby awards Contract No. WD -2908(I), HVAC Mechanical Maintenance and As- needed Construction Repair Services, in the amount not-to- exceed $1,338,466, with a duration of 1,095 consecutive calendar days, to the responsible bidder that submitted the lowest responsive bid, Southland Industries.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of March 12, 2024.
Secretary, Public Utilities Commission