DEPARTMENT
Infrastructure
AGENDA NO.
6b
MEETING DATE
March 26, 2024
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract Manager: Judy Chin
Approve Modification No. 1 to Job Order Contract No. JOC-94, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy
Summary of
Proposed
Commission Action:
Approve Modification No. 1 to Job Order Contract No. JOC-94, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy with Big Valley Electric to increase the c ontract duration by three years for a total contract duration of five years and to increase the contract amount by $2,500,000 for a revised not-to-exceed contract amount of $ 7,500,000, for additional time and capacity for
facility and asset
improvements.
Background: A Job Order Contract is an indefinite quantity , task-order based contract that enables the San Francisco Public Utilities Commission (SFPUC) to quickly and efficiently complete tasks on an as -needed basis under a single, competitively bid construction contract using published pre-set unit prices.
The SFPUC has used Job Order Contracts for a wide range of construction activities including general building construction and general engineering construction, specialized electrical work in power turbines and switchyards, spot sewer repair, marine related services, lighting upgrades, repair of heating, ventilation, and air conditioning systems, and energy efficiency retrofits.
The not-to-exceed amount of this Contract is $5,000,000. Under San Francisco Administrative Code section 6.62, the Commission may increase the maximum contract value by up to 150% of the original contract value (an additional $2,500,000) for a total potential maximum contract amount of $7,500,000.
The duration of this Contract is two years. Under San Francisco Administrative Code section 6.62, the Commission may extend the term up to five years. The SFPUC may not issue any new task orders under this Contract after four years from the date the Controller certifies the availability of funds for this Contract.
On April 25, 2023, by Resolution No. 23-0080, the Commission awarded Job Order Contract No. JOC -94, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy to Big Valley Agenda Title: JOC-94, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy
Commission Meeting Date: March 26, 2024
Electric, with an original not-to-exceed contract amount of $ 5,000,000 and an original contract duration of two years.
Scope of Contract: The contract work locations are San Joaquin, Stanislaus, and Tuolumne Counties. The contract work consists of General Engineering Construction (A License):
• Building, Moving & Demolition;
• Cathodic Protection;
• Concrete;
• Earthwork & Paving;
• Electrical;
• General Engineering Construction;
• Lenel Systems Integration (Lenel Certified);
• Pipeline;
• Reinforcing Steel; and
• Trucking and Hauling.
Modifications to the
Contract:
Recommended Modification No. 1: Staff recommends Commission approval to extend the c ontract duration by three years for a total contract duration of five years and to increase the contract amount by $2,500,000 for a revised not- to-exceed contract amount of $7,500,000, for additional time and capacity for facility and asset improvements such as building, moving and demolition, cathodic protection, concrete, e arthwork and paving, electrical, general engineering construction, pipeline, reinforcing steel, and trucking and hauling for the SFPUC Operations and Bureaus.
Funding and Costs: Funding: The City encumbers f unds for each Task Order upon issuance of Notice-to-Proceed. SFPUC Enterprise Operations and Bureaus requesting work will provide the source of funding.
Original Not-to-Exceed Award Amount: $5,000,000
Recommended Modification Amount: $2,500,000
Total Not-to-Exceed Contract Amount: $7,500,000
Schedule: Certification Date: June 7, 2023
Original Duration: two years
Recommended Modification: three years
Total Revised Contract Duration: five years
Local Business
Enterprise
Participation and
Non-Discrimination
In Contracting:
The Contract Monitoring Division established a 16% Local Business Enterprise subcontracting requirement for this Contract. Big Valley Electric committed to 16% Local Business Enterprise subcontractor participation in its bid submittal.
Agenda Title: JOC-94, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy
Commission Meeting Date: March 26, 2024
Attachment: 1. Contract Monitoring Division Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires as-needed construction for a wide range of construction activities to support its facilities, including general building construction and general engineering construction, specialized electrical work in power turbines and switchyards, spot sewer repair, marine related services, lighting upgrades, repair of heating, ventilation, and air conditioning systems, and energy efficiency retrofits. This work is typically performed on a task order basis through a Job Order Contract; and WHEREAS, On April 25, 2023, by Resolution No. 23-0080, this Commission awarded Job Order Contract No. JOC-94, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy to Big Valley Electric; and WHEREAS, On June 7, 2023, the Controller certified the contract; and WHEREAS, The original contract amount was for a n amount not -to-exceed $5,000,000 and the original contract duration was two years; and
WHEREAS, Staff recommends approval of Modification No. 1 to increase the contract duration by three years for a total contract duration of five years and to increase the contract amount by $2,500,000 for a revised not-to-exceed contract amount of $ 7,500,000, for additional time and capacity for facility and asset improvements such as building, moving and demolition, cathodic protection, concrete, earthwork and paving, electrical, general engineering construction, pipeline, reinforcing steel, and trucking and hauling for Operations and Bureaus; and WHEREAS, The Contract Monitoring Division established a 16% Local Business Enterprise subcontracting requirement for this Contract, and Big Valley Electric committed to 16% Local Business Enterprise subcontractor participation in its bid submittal; and WHEREAS, Funds will be available from various SFPUC Enterprise funds when SFPUC issues task orders; now, therefore, be it
RESOLVED, That this Commission hereby approves Modification No. 1 to Job Order Contract No. JOC -94, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy with Big Valley Electric, increasing the contract duration by three years for a total contract duration of five years and increasing the contract amount by $2,500,000 for a revised not-to-exceed contract amount of $7,500,000.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of March 26, 2024.
Secretary, Public Utilities Commission
City & County of San Francisco
London N. Breed, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103
Telephone (415) 581-2310 General Email [email protected]
MEMORANDUM
Date: 09 January 2024
To: Judy Chin, SFPUC
Jennifer Walker, SFPUC
From: Jovi Cuntapay-Vitin, CMD
Subject: CMD Modification No. 1 for JOC-94 General Engineering (A-License), San Joaquin, Stanislaus, and Tuolumne Counties (Hetch Hetchy)
SFPUC has requested to modify the above referenced contract by $2,500,000 for a total agreement amount of $7,500,000, and with a time extension of three (3) years, for a total contract duration of not-to-exceed five (5) years. According to recent communications with the SFPUC, the scope of work for Modification No.1 consists of material, labor, and installation for all SFPUC requested task orders for the construction and investigation of SFPUC assets and facilities including O’Shaughnessy Dam and SFPUC Pipelines.
The LBE subcontracting participation requirement established for this contract is 16%. The LBE subcontracting participation requirement applies to the entire contract including any modifications, change orders and amendments.
The LBE participation reflected on the Prime Contractor’s, Big Valley Electric’s (“Big Valley”), Section 00 43 36 at the time of bid is as follows:
Subcontractor Scope of Work
LBE Status,
Type and
Size
Listed & Credited
Participation
Njirich & Sons, Inc. General Engineering PUC LBE-WBE
(Micro)
$600,000 12%
J Hart Plumbing, Inc. Plumbing PUC LBE-OBE
(Micro)
$200,000 4%
TOTAL $800,000 16%
As of January 9, 2024, Big Valley invoiced $0.00 and expended $0.00. The Micro/Small LBE participation achieved by Big Valley is as follows:
Subcontractor Scope of
Work
LBE Status,
Type and Size
Participation To-Date
(NOT including Modification No. 1)
Invoiced Paid
Njirich & Sons, Inc. General
Engineering
PUC LBE-WBE
(Micro)
$0.00 $0.00
J Hart Plumbing, Inc. Plumbing PUC LBE-OBE
(Micro)
$0.00 $0.00
TOTAL $0.00 $0.00
0.00% 0.00%
According to Big Valley and as confirmed by SFPUC, J Hart Plumbing, Inc. (“J Hart”) have not yet been utilized because the task orders issued to-date did not require plumbing work that J Hart is listed to perform. Also, Njirich & Sons, Inc. (“Njirich”) is currently working under Task Order No.
2. Big Valley confirmed that Njirich is slated to perform work under Task Order No. 6 and 8.
Therefore, there are no invoices submitted and reflected in SOLIS yet – see table above. Big Valley is required to make good faith efforts to utilize LBEs for any scopes of work, or portions thereof, which can reasonably be subcontracted throughout the life of the agreement.
Big Valley confirmed that it will remain committed to meet their 16% LBE commitment. Big Valley anticipates meeting its commitment, as follows:
Subcontractor Scope of Work
LBE Status,
Type and
Size
Projected Participation
(including Modification
No. 1)
Njirich & Sons, Inc. General
Engineering
PUC LBE-WBE
(Micro)
$900,000 12%
J Hart Plumbing, Inc. Plumbing PUC LBE-OBE
(Micro)
$300,000 4%
TOTAL $1,200,000 16%
Going forward, in order to ensure compliance with the Chapter 14B post -award requirements, SFPUC and Big Valley will continue to notify and obtain CMD approval for any proposed subcontractor additions and/or substitutions throughout the term of this contract as well as any changes to the scope of work and the information provided to CMD . CMD will review this information to determine and facilitate progress towards the project’s LBE subcontracting requirement. Contingent upon the conditions set forth above, CMD approves this modification.
Should you have any questions and/or concerns regarding the above, I can be reached at [email protected].