DEPARTMENT
Infrastructure
AGENDA NO.
6j
MEETING DATE
April 9, 2024
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Project Manager: Aileen Caylao
Award Contract No. WW-748, As-Needed Spot Sewer Replacement No. 45
Summary of
Proposed
Commission Action:
Award Contract No. WW-748, As-Needed Spot Sewer Replacement No. 45, to the responsible bidder that submitted the lowest responsive bid, J. Flores Construction Company, Inc., in the amount of $9,881,978, with a duration of
400 consecutive calendar days (approximately one year and one month), to replace sections of existing sewer pipe on an as-needed basis at locations that staff will determine throughout the City and County of San Francisco.
Background: This contract and associated work are necessary to perform as -needed replacement of loca lized sections of existing sewer lines, on short notice, at locations to be determined by San Francisco Public Utilities Commission (SFPUC) Wastewater Enterprise staff (Staff) throughout the City of San Francisco. Staff will determine t he locations and sc ope of work to be performed during the contract duration. SFPUC procured t his contract to perform as-needed, localized sewer replacement work in a cost effective and time-efficient manner.
Scope of Contract: The contract work consists of as-needed replacement of localized sections of existing sewer lines, on short notice, at locations to be determined, within the City of San Francisco.
Funding and Costs: Funding Source: Wastewater Enterprise Renewal and Replacement Program, Project No. 10040033, As-Needed Spot Sewer Replacement No. 45 Engineer’s Estimate: $10,000,000
Award: $9,881,978
Schedule: Estimated Notice-to-Proceed Date: July 2024
Estimated Completion Date: August 2025
Contract Duration: 400 consecutive calendar days
Bid History:
Advertised: December 14, 2023
Bids Received: On February 1, 2024, San Francisco Public Utilities Commission received and publicly opened two bids, as follows:
Agenda Title: WW-748, As-Needed Spot Sewer Replacement No. 45 Commission Meeting Date: April 9, 2024
Due to the nature of this As-Needed contract, there is no accompanying Location Map.
Bid Rank
Bid Base
Amount
Local
Business
Enterprise
Bid
Discount
Adjusted
Bid
Final
Rank
1. J. Flores
Construction
Company, Inc.
$9,881,978
10% $8,893,780 1
2. Mitchell
Engineering
$10,052,475 Not eligible $10,052,475 2
Application of bid preferences in accordance with Chapter 14B of the San Francisco Administrative Code did not change the final ranking of the low bidder.
Environmental
Review:
Award of this as -needed contract do es not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physic al change in the environment. The SFPUC will not authorize the contractor to commence any work under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed.
Local Business
Enterprise
Participation and
Non-Discrimination
In Contracting:
The Contract Monitoring Division established a 8% Local Business Enterprise subcontracting requirement for this contract. The contractor committed t o
8.79% Local Business Enterprise participation with its bid submittal.
Attachment: 1. Contract Monitoring Division Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) identified a need to perform as-needed replacement of localized sections of existing sewer lines, on short notice, at locations to be determined by Wastewater Enterprise staff (Staff) throughout the City and County of San Francisco and procured this contra ct to perform the work in a cost effective and time - efficient manner; and
WHEREAS, On December 14, 2023, SFPUC advertised Contract No. WW-748, As - Needed Spot Sewer Replacement No. 45; and
WHEREAS, The Engineer’s Estimate is $10,000,000 for this construction work to replace sections of existing sewer pipe on an as -needed basis at locations t hat Staff will determine throughout the City and County of San Francisco, California; and WHEREAS, The contract duration is 400 consecutive calendar days; and WHEREAS, On February 1, 2024, the SFPUC received and publicly opened two bids; and WHEREAS, Staff and the Contract Monitoring Division review ed the bids and the application of bid preferences and determined that J. Flores Construction Company, Inc. is the responsible bidder with the lowest responsive bid; and
WHEREAS, Contract Monitoring Division established an 8% Local Business Enterprise subcontracting requirement for this contract, and J. Flores Construction Company, Inc. committed to 8.79% Local Business Enterprise participation in its bid submittal; and WHEREAS, Award of this as- needed contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment; and the SFPUC will not authorize the contractor to commence any work under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed; and
WHEREAS, Funds are available from Project No. 10040033, As-Needed Spot Sewer Replacement No. 45; now, therefore, be it
RESOLVED, That this Commission hereby awards Contract No. WW- 748, As-Needed Spot Sewer Replacement No. 45, in the amount of $9,881,978, and a duration of 400 consecutive calendar days , to the responsible bidder that submitted the lowest responsive bid, J. Flores Construction Company, Inc.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of April 9, 2024.
Secretary, Public Utilities Commission
City & County of San Francisco
London N. Breed, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103
Telephone (415) 581-2310 General Email [email protected]
MEMORANDUM
Date: February 28, 2024
To: John Wong, SFPUC
From: Jason Chow, CMD
Subject: Review for WW-748 As-Needed Spot Sewer Replacement No. 45 CMD’s Award Review
The Contract Monitoring Division (“CMD”) has reviewed the bids submitted for the above referenced project, applied the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre- award requirements. The Micro/Small-LBE subcontracting participation requirement is 8% for this project. Below is a summary of CMD’s review.
Bid Discount
Bidder
(PeopleSoft:
Supplier/Supplier ID)
LBE Status,
Type and Size
(PS: LBE and
LBE Size)
Base Bid
(PS: Maximum
Amount)
LBE Bid Discount
Adjusted Bid
with LBE/MPP
Bid Discount
J. Flores Construction
Company, Inc.
SF LBE-OBE
(Small)
$9,881,977.50 10% = $988,197.75 $8,893,779.75
Mitchell Engineering SBA-LBE $10,052,475.00 Not eligible $10,052,475.00
LBE Subcontracting Participation Requirement
J. Flores Construction Company, Inc. (“J Flores) is the lowest responsive bidder. J Flores met the 8% Micro/Small LBE subcontracting requirement by listing the following Micro/Small-LBE firms on Section 00 43 36 (Subcontractor List):
Subcontractor Scope of Work
LBE Status,
Type and Size
Listed
Amount
(PS: Amount
($)/Responsi
ble for)
Credited
Amount
Credited
Participation
(PS: Percent
LBE (%))
B&G Transportation Trucking (partial) SF LBE-OBE
(Micro) $550,000 $550,000 5.57%
Sullivan’s Concrete
Sawing Sawcut (partial) SF LBE-OBE
(Micro) $140,500 $140,500 1.42%
Esquivel Grading & Paving SW-31 (partial), SW-32
(partial), SW-50 (partial)
SF LBE-MBE
(Small) $178,000 $178,000 1.80%
TOTAL $868,500 $868,500 8.79%
J Flores also listed the following non-LBE subcontractors on Section 00 43 36.
Subcontractor Scope of Work
Listed Amount
(PS: Amount
($)/Responsible
for)
Participation
SAK Construction SW-03A (partial), SW-24, SW-25,
SW-26, SW-27, SW-38, SW-39 $176,875 1.79%
H & R Plumbing and Drain Cleaning,
Inc. SW-03A (partial), SW-40 $34,600 0.35%
TOTAL $211,475 2.14%
Good Faith Efforts Requirements
J Flores utilized Approach A: 35% Approach on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements. J Flores demonstrated that it met the GFE requirements under Approach A by exceeding the sum of the LBE subcontracting participation requirement(s) established for this project by at least 35%.
Based on the foregoing, CMD has determined that J Flores has complied with the pre-award Chapter 14B requirements. Should you have any questions, or if I can be of further assistance, please do not hesitate to email me at [email protected].