DEPARTMENT
Infrastructure
AGENDA NO.
7e
MEETING DATE
May 28, 2024
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Professional Services Amend: Consent Calendar
Contract Manager: Jim Wang
Approve Amendment No. 3 to Contract No. PRO. 0028, New Headworks Facility Construction Management Staff Augmentation Services
Summary of
Proposed
Commission Action:
Approve Amendment No. 3 to Contract No. PRO.0028, New Headworks Facility Construction Management Staff Augmentation Services , with HDR Engineering, Inc., to increase the contract amount by $4,680,626, for a total not -to-exceed contract amount of $31,680,626, and to increase the contract duration by one year , for a total contract duration of eight years and six months , to reflect the re -scoping efforts and increased level of staffing needed to complete construction Contra ct No. WW- 628, Southeast Water Pollution Control Plant New Headworks Facility, subject to Board of Supervisors approval under Charter Section 9.118.
Background: Originally constructed in the early 1950’s, portions of the Southeast Water Pollution Control Plant (SEP) are operating beyond their useful life and with outdated technology. The San Franci sco Public Utilities Commission’s (SFPUC) Sewer System Improvement Program (SSIP) SEP treatment projects will provide the major improvements needed to ensure that the SEP maintai ns operational regulatory permit compliance, operates reliably, and meets the Commission -endorsed Goals and Levels of Service. The Headworks facility houses the first and one of the most odorous treatment processes in the wastewater stream , and contains critical solids removal equipment, such as fi ne screens, grit re moval, and odor control systems. The existing fine screening and grit removal processes are inefficient and significantly impact the performance of downstream processes at the SEP. Upgrading these s ystems w ith a new Headworks facility will improve the downstream treatment processes and protect the existing and new equipment from damaging debris such as, rags, sand, and abrasive grit.
On March 28, 2017, by Resolution No. 17- 0059, this Commission awarded Contract No. PRO.0028, New Headworks Facility Construction Management Staff Augmentation Services , with a not -to-exceed contract amount of $17,000,000, and a contract duration of up to six years. On May 16, 2017, by Resolution No. 191- 17, the Board of Supervisors approved the award of the contract.
Agenda Title: Approve Amendment 3 to Contract No. PRO.0028, New Headworks Facility Construction Management Staff Augmentation Services
Commission Meeting Date: May 28, 2024
Scope of Contract: The work un der this contract consists of construction management staff augmentation services, including, but not limited to:
1) Pre-Construction Services;
2) Construction Contract Administration;
3) Construction Inspection;
4) Construction Contracts Management;
5) Project Controls; and
6) Building Information Modeling (BIM).
Amendments to the
Contract:
Amendment No. 1: On July 14, 2020, by Resolution No. 20-0152, this Commission approved Amendment No. 1, increasing the C ontract by $10,000,000, for a total not to exceed contract amount of $27,000,000 and extending the contract duration by one year, for a total contract duration seven years. On March 3, 2021, by Resolution No. 102- 21, the Board of Supervisors approved Amendment No. 1.
Amendment No. 2: On April 7, 2024, under the authority delegate d by Resolution 09- 0017 (January 27, 2009) , the General Manag er executed Amendment No. 2, e xtending the contract by six months, for a total contract duration of seven years and six months, to provide time for the preparation and approval of Amendment No. 3.
Proposed Amendment No. 3: Staff recommends that the Commission approve an increase to the contract amount by $4,680,626, and an increase to the contract duration by one year, for a total no t to exceed contract amount of $31,680,626 and a total contract duration of up to eight ye ars and six months, subject to Board of Supervisors approval under Charter Section 9.118.
Construction Contract No. WW-628, Southeast Water Pollutio n Contr ol Plant New Headworks Facility, is a Construc tion Manager / General Contractor (C M/GC) contract and uses a p roject d elivery me thod that allows the contractor to review design documents and provide design cost estimates, as well as constructability reviews , at various milestone s. This project delivery method also allows the design of c ertain scopes of work to be performed concurrently with construction.
The requested Amendment No. 3 to this professional services contract reflects the increased level of effort needed to implement the re-scoping of the construction contract (WW-628) and to support the project thr ough final completion. The WW-628 project re-scope includes:
• Existing lift station – The existing lift station will be rehabilitated to remain in service. This includes seismic retrofit, and installation of new pumps, screening, electrical and odor control equipment. • Odor control structure – Originally, the existing lift station was to be demolished to make room for the new odor control structure.
With the existing lift station remaining, i t is necessary to relocate Agenda Title: Approve Amendment 3 to Contract No. PRO.0028, New Headworks Facility Construction Management Staff Augmentation Services
Commission Meeting Date: May 28, 2024
the ne w odor control structure. The n ew locatio n will be the existing SEP 012 facility. To make room, the SEP 012 facility will be demolished af ter the successful construction of the new Headworks facility.
• The scope changes have resulted in t he need for additi onal coordination and construct ion manage ment suppo rt. In addition, portions of the new H eadworks fac ility that have yet to be constructed will be redesigned to accommodate the existin g lift station that will remain in service.
• Finally, power delivery for full system sta rt-up and operation and delayed has pushed construction schedule by fift een months.
Construction support is required to coordinate startup.
The resulting increased level of effort for this Contract No. PRO.0028, the Construction Management Staff Augmentation Contract for the Headworks facility replacement, includes:
• Addition of a Special Inspector to cover the contractor’s planned multiple work shifts.
• Addition of an Offi ce Engineer to ass ist with the multiple work scopes.
• Addition of an Assista nt Field Contract Administrator to support the increased CM/GC contract administration.
• Addition of as-needed material testing services.
• Addition of inspect or overtime based on the C ontractor’s planned multiple work shifts.
Budget & Costs: Funding: CWWSIPSE02 – SEP New Headworks (Grit) Replacement Original Not-To-Exceed Amount: $17,000,000
Amendment No. 1: $10,000,000
Amendment No. 2: No cost increase.
Proposed Amendment No. 3 Amount: $4,680,626
Total Not-To-Exceed Contract Amount: $31,680,626
Schedule: Original Duration: Six years
Amendment No. 1 Duration: One year
Amendment No. 2 Duration: Six months
Proposed Amendment No. 3 Duration: One year
Total Duration: Eight years and six months
Environmental
Review:
On December 19, 2016 , t he Planning Department approved a Final Mitigated Negative Declaration for Project No. CWWSIPSE02, Southeast Agenda Title: Approve Amendment 3 to Contract No. PRO.0028, New Headworks Facility Construction Management Staff Augmentation Services
Commission Meeting Date: May 28, 2024
Plant Headworks Replacement Project (Case Number 2015-006224ENV).
On February 28, 2017, by Resolution No. 17 -0043, this Commission approved the SEP New Headworks Facility Project and adopted the California Environmental Quality Act (CEQA) Findings and a Mitigation Monitoring and Reporting Program.
On March 7, 2019, the Planning Departme nt issued an A ddendum to the Final Mitigated Negative Declaration to upgrade the Bruce Flynn Pump Station, construct a new Southeast Lift Station, and ot her associated changes. On October 8, 2019, by Resolution No. 19- 0195, this Commission reviewed and con sidered the Addendum to the Final Mitigated Negative Declaration and a revised Mitigation Monitoring and Reporting Program to approve the modification.
The work under the proposed Amendment No. 3 is within the scope of the project authorized under the Fin al Mitigated Negative Declaration and Addendum.
The Final Mitigated Negative Declaration , Addendum, CEQA Findings, Resolution Numbers 17 -0043 and 19-0195, and the revised Mitigation Monitoring and Reporting Program can be found here:
https://sfpuc.sharefile.com/public/share/web-
sb96f1d1444a74fc2bd6f710664c1bf5e
Compliance with
Chapter 14B: Local
Business Enterprise
Utilization and Non-
Discrimination in
Contracting
Ordinance:
The Contract Monitoring Division (CMD) has established a subconsulting requirement of 20% Local B usiness Enterpr ise (LBE) participation for this Contract. HDR Engineering, In c. has committe d to a LBE subconsultant participation of 24.96%, and this remains unchanged.
Agenda Title: Approve Amendment 3 to Contract No. PRO.0028, New Headworks Facility Construction Management Staff Augmentation Services
Commission Meeting Date: May 28, 2024
Southeast Water Pollution Control Plant
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On March 28, 2017, by Resolution No. 17- 0059, this Commission awarded Contract No. PRO.0028, N ew Headworks Facil ity Construction Management S taff Augmentation Services, in an amount not-to-exceed $17,000,000, with a duration of six years, to HDR Engineering, Inc. (HDR); and
WHEREAS, On May 16, 2017, by Resolu tion No. 191-17, the Board of Supervisors approved the award of the Contract under Charter Section 9.118; and WHEREAS, On July 14, 2020, by Resolution No. 20-0152, the Commission approved Amendment No. 1 increasing the contract amount by $10,000,000, for a total not to exc eed contract am ount of $27,000,000, and i ncreasing the contract duration by one year, for a total contract duration of up to seven years; and
WHEREAS, On March 3, 2021, by Resolution N o. 102-21, the Board of Supervisors approved Amendment No. 1 to the contract; and
WHEREAS, On April 7, 2024, under the authority delegated to the General Manager by Resolution 09- 0017 (January 2 7, 2009) , the General Manager executed Amendm ent No. 2, extending the contract by six months, for a total contract duration of seven years and six months, to provide time for the preparation and approval of Amendment No. 3; and WHEREAS, Staff recommends approval of proposed Amendment No. 3 to increase the contract amount by $4,680,626, and extend the c ontract duration by one year, to reflect the re - scoping efforts and increased level of s taffing needed to complet e the related construction Contract No. W W-628, Southeast Water Pollution C ontrol Plant New Headworks Facility, increasing the total not -to-exceed contract amount to $31,680,626 and extending the contract duration up to eight years and six months, subject to Board of Supervisors approval under Charter Section 9.118; and
WHEREAS, The Contra ct Monit oring Division (CMD ) CMD has established a subconsulting requirement of 20% Local Bu siness Enterprise (LBE) participation (of the to tal value of services to be provided) for t his Contract, and HDR has com mitted to 2 4.96% LBE subconsultant participation; and
WHEREAS, Funds for this Contra ct are availabl e from Pro ject No. CWWSI PSE02 – SEP New Headworks (Grit) Replacement; and
WHEREAS, On December 19, 2016, t he Planning Department approved a Final Mitigated Negative Declaration for Project No. CWWSIPSE02, Southeast Plant Headworks Replacement Project (Case Number 2015-006224ENV); and
WHEREAS, On February 28, 2017, by Resolution No. 17- 0043, this Co mmission approved the SEP New Headworks Facility Project and adopted findings California Environmental Quality Act (CEQA ) Findings and a Mitigation Monitoring and Reporting Program; and
WHEREAS, On March 7, 2019, the Planning D epartment issued an Addendum to the Final Mitigated Negative Declaration for the Modified Project to upgrade the Bruce Flynn Pump
Station, construct a new Southeast Lift Station, and other associated changes and determined that no supplemental environmental review was needed beyond the Addendum; and
WHEREAS, On October 8, 2019, by Resolution No. 19- 0195, this Commission reviewed, considered, and adopted the Addendum and a revised Mitigation Monitoring and Reporting Program to approve the modification; and
WHEREAS, The work under the proposed Amendment No. 3 is within the scope of the project authorized under the Final Mitigated Negative Declaration and Addendum; and
WHEREAS, The San Francisco Planning Department i s the custodian of records, located in the files for Case Number 2015-006224ENV, at 49 South Van Ness Avenue, Suite 1400, San Francisco, California; and
WHEREAS, The Project files, including the Final Mitigated Negative Declaration , Addendum, SFPUC Resol ution Numbers 17- 0043 and 19-0195, CEQA Fin dings, and the Mitigation an d Monitoring Reporting Program have been made available for review by this Commission and the public, and those files are part of the record before this Commission; and WHEREAS, This Commission has reviewed and considered the information contained in the Final Mitigated Negative Declaration , Addendum, the findings contained in SFPUC Resolution Numbers 17- 0043 and 19-0195, the Mitigation and Monitoring R eporting Program, and all written a nd oral information provided by the Planni ng Department, the public, r elevant public agencies, SFPUC and other experts and the administrative files for the Project; now, therefore be it
RESOLVED, This Commission has revie wed and considered the Final Mitig ated Negative Declaration and the Addendum and the record as a whole, finds that the Final Mitigated Negative Declaration is adequate for its use as the decision–making body for the Project and incorporates the CEQA findings contained in Resolution Numbers 17-0043 and 19-0195 by this reference thereto as though set forth in this Resolution; and be it FURTHER RESOLVED, This Commission further finds that since the Final Mitigated Negative Declaration and Addendum were finalized, there have been no substant ial Project changes and no substantial changes in Pr oject circumstances that would require major revisions to them due to the involvement of new significant environmental effects or an increase in the severity of previously identified significant impacts, a nd there is no new information of substantial importance that would change the conclusions set forth in them; and be it
FURTHER RESOLVED, That this Commission hereby approves Amendment No. 3 to Contract No. PRO.0028, New Headworks Facility Construction Management Staff Augmentation Services, with H DR Engine ering, Inc., to increase the contract amount by $4,680,626, and to increase the contract duration by one year , for a total not -to-exceed contract amount of $31,680,626, and a total contract duration of eight years and six months, subject to Board of Supervisors approval under Charter Section 9.118.
I hereby certify that the f oregoing resolution was adopt ed by the Public Utilities Commission at its meeting of May 28, 2024.
Secretary, Public Utilities Commission