DEPARTMENT
Infrastructure
AGENDA NO.
6b
MEETING DATE
June 25, 2024
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract Manager: Judy Chin
Award Job Order Contract No. JOC-105, General Building (B License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties
Summary of
Proposed
Commission Action:
Award Job Order Contract No. JOC-105, General Building (B License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties , in the amount not-to-exceed $5,000,000, with a guaranteed minimum task order opportunity amount of $50,000, and a duration of two years, to the responsible bidder that submitted the lowest responsive bid, Rubecon General Contracting, Inc., to perform B licensed general building construction work on San Francisco Public Utilities Commission systems and operations around the Bay Area.
Background: A Job Order Contract is an indefinite quantity contract that enables the San Francisco Public Utilities Commission ( SFPUC) to quickly and efficiently complete tasks on an as -needed basis under a single, competitively bid construction contract using published pre -set unit prices. The competitive process is based on Adjustment Factors, which are the contractor’s mark-ups (overhead and profit) for when and where the work will be performed (regular time, overtime, and county). For example, a bidder might bid a lower mark-up for regular hours in San Francisco than for counties further away that require additional travel time.
Staff then multiples the Adjustment Factors by each bid line item and adds all the line items together to calculate the Award Criteria Figure. Upon review by the Contract Monitoring Division, the Award Crit
eria Figure may be
modified by application of the Local Business Enterprise (LBE) bid discount.
SFPUC staff then uses the Award Criteria Figure, as may be adjusted by the LBE bid discount, to compare the bids and determine the apparent low bidder.
The SFPUC has used J ob Order Contracts for a wide range of construction activities including general building construction and general engineering construction, specialized electrical work in power turbines and switchyards, spot sewer repair, marine related services, lighting upgrades, repair of heating, ventilation, and air conditioning systems, and energy efficiency retrofits.
The SFPUC will issue task orders to the selected contractor to perform specific scopes of work during the term of this contract. Each task order is priced based on pre-set unit prices, as published with the Advertisement for Bids, multiplied by the appropriate Adjustment Factor from the contractor’s bid.
Agenda Title: JOC-105, General Building (B License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties
Commission Meeting Date: June 25, 2024
The not-to-exceed amount of this proposed Contract is $5,000,000. Under San Francisco Administrative Code section 6.62, the Commission may increase the maximum contract value by up to 150% of the original contract value (an additional $2,500,000) for a total potential maximum contract amount of up to $7,500,000.
The duration of this proposed Contract is two years. Under San Francisco Administrative Code section 6.62, the Commission may extend the term up to five years. The SFPUC may not issue any new tas k orders under this Contract after four years from the date the Controller certifies the availability of funds for this Contract.
Scope of Contract: The Contract work locations are San Francisco, San Mateo, Santa Clara, and Alameda counties. The scope of work for potential task orders consists of:
• Building / Moving / Demolition;
• Carpentry;
• Cabinets & Millwork;
• Concrete;
• Concrete Related Services;
• Construction Traffic Control Services;
• Drywall;
• Electrical;
• Elevator Installation & Repair;
• Fire Protection; Floor Covering;
• General Building Construction;
• General Engineering Construction;
• Glazing;
• Hazardous Materials Contractors;
• Hazardous Waste and Remediation Services;
• Heating, Ventilation, and Air Conditioning;
• Insulation / Acoustical;
• Lathing and Plastering;
• Painting / Waterproofing;
• Plumbing;
• Roofing;
• Solar Contractors;
• Tile Installation;
• Trucking and Hauling; and
• Welding.
Funding and Costs: Award: Not-to-exceed amount of $5,000,000 with a guaranteed minimum task order opportunity of $50,000.
Funding: Funding for the contract will be available from various SFPUC Enterprise Funds when Staff issues task orders.
Agenda Title: JOC-105, General Building (B License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties
Commission Meeting Date: June 25, 2024
Schedule: Estimated Notice-to-Proceed Date: August 2024
Duration: Two years
(The Commission may approve a dditional time at a later date up to the five - year maximum duration allowed by the San Francisco Administrative Code for Job Order Contracts.)
Estimated Completion Date: August 2026
Bid History:
Advertised: March 29, 2024
Bids Received: On April 25, 2024, SFPUC received and publicly opened two bids, as follows:
Bid Rank
Award
Criteria
Figure
LBE Bid
Discount
Adjusted
Award
Criteria
Figure
Final
Rank
1. City Build, Inc. 1.1920 N/A 1.1920 2
2. Rubecon General Contracting,
Inc. (SF LBE MBE – Small) 1.2997 10% 1.1697 1
In accordance with Chapter 14B of the San Francisco Administrative Code, Local Business Enterprise prime contractors that apply for the bid discount must be certified on the proposal due date. San Francisco Micro-LBE and Small LBE prime contractors receive a 10% bid discount and SBA-LBEs will receive a 5% bid discount.
Application of bid preferences in accordance with Chapter 14B of the San Francisco Administrative Code changed the final ranking of the low bidder.
Rubecon General Contracting, Inc., moved from second to first place and City Build, Inc. moved from first to second place.
Environmental
Review:
Award of this Job Order Contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment. The SFPUC will not authorize the contractor to commence any work under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed.
Local Business
Enterprise
Participation and
Non-Discrimination
in Contracting:
The contract Monitoring Division established a 16% LBE subcontracting requirement for this contract. The bid submitted by Rubecon General Contracting, Inc. committed to 38.6% LBE subcontractor participation.
Attachment: 1. Contract Monitoring Division Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, A Job Order Contract enables the San Francisco Public Utilities Commission (SFPUC) to complete unrelated tasks quickly and efficiently on an as-needed basis under a single, competitively bid, indefinite quantity contract for general engineering construction services; and WHEREAS, On March 29, 2024, the SFPUC advertised Job Order Contract No. JOC-105, General Building (B License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties; and
WHEREAS, On April 25, 2024, the SFPUC received and publicly opened two bids in which the bidders submitted proposed profit and overhead percentage markups on specified unit prices for work to be specified under task orders; and
WHEREAS, Staff and Contract Monitoring Division review ed the bidders and their bids for responsibility, responsiveness, and application of bid preferences and determined Rubecon General Contracting, Inc., to be the responsible bidder that submitted the lowest responsive bid; and
WHEREAS, The Contract Monitoring Division established a 16% Local Business Enterprise subcontracting participation requirement for this contract, and Rubecon General Contracting, Inc. committed to 38.6% Local Business Enterprise subcontractor participation in its bid submittal; and
WHEREAS, The contract not -to-exceed amount is $5,000,000, with a guaranteed minimum task order opportunity of $50,000, to perform general building construction work on SFPUC systems in San Francisco, San Mateo, Santa Clara, and Alameda Counties; and WHEREAS, The contract duration is two years; and
WHEREAS, Staff will issue task orders that identify the scope of work, cost, and duration for various discrete construction activities that the Contractor will perform under this Job Order Contract; and
WHEREAS, Award of this Job Order Contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines sectio n 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment and the SFPUC will not authorize the contractor to commence any work under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed; and
WHEREAS, Funds will be available from various SFPUC Enterprise Funds for SFPUC issued task orders; now, therefore, be it
RESOLVED, That this Commission hereby awards Job Order Contract No. JOC-105, General Building (B License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties, for a not-to-exceed amount of $5,000,000, and a duration of two years, to the responsible bidder that submitted the sole responsive bid, Rubecon General Contracting, Inc.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of June 25, 2024.
Acting Commission Secretary, Public Utilities Commission
City & County of San Francisco
London N. Breed, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310; Fax (415) 581-2351
MEMORANDUM
Date: May 10th, 2024
To: Judy Chin, SFPUC
Jen Walker, SFPUC
From: Michelle Kassatly, CMD
Subject: Rev. 1 JOC-105 Job Order Contract, General Building (B - License), San Francisco, San Mateo, and Alameda Counties – CMD Award Memo
The Contract Monitoring Division (“CMD”) has reviewed the bids submitted for the above referenced project, applied the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre-award requirements. The Micro/Small-LBE subcontracting participation requirement is 16% for this project. Below is a summary of CMD’s review.
Bid Discount
Bidder
LBE Status,
Type and
Size
Award
Criteria
Figure
LBE Bid Discount
Adjusted ACF
with LBE Bid
Discount
Rubecon General
Contracting, Inc.
SF LBE MBE
(Small)
1.2997 10% 1.1697
City Building, Inc. Not Eligible 1.1920 N/A 1.1920
LBE Subcontracting Participation Requirement
Rubecon General Contracting Inc (“Rubecon”) is the lowest responsive bidder. Rubecon met the 16% Micro/Small-LBE subcontracting requirement by listing the following Micro/Small-LBE firms on Section 00 43 36 (Subcontractor List):
Subcontractor Scope of
Work
LBE Status,
Type and Size
Listed
Amount
Credited
Amount
Credited
Participation
BayTech
Engineering
Electrical –
high volume
SF LBE MBE
(Micro) $250,000 $250,000 5%
BBJ Electric Inc Solar SF LBE OBE
(Small) $100,000 $100,000 2%
Baird Trucking Inc Trucking and
Haulting
SF LBE OBE
(Micro) $50,000 $50,000 1%
Watertight
Restoration Inc. Waterproofing SF LBE OBE
(Micro) $100,000 $100,000 2%
San Francisco
Power
Electrical –
low volume
SF LBE MBE
(Micro) $50,000 $50,000 1%
2 ABCO Mechanical
Contractors Inc HVAC SF LBE OBE
(Micro) $50,000 $50,000 1%
Value Fire
Protection Inc Fire Protection SF LBE MBE
(Micro) $50,000 $50,000 1%
San Francisco
Roofing Roofing SF LBE MBE
(Micro) $400,000 $400,000 8%
Total Traffic
Control Traffic Control SF LBE OBE
(Small) $50,000 $50,000 1%
Madden & Nelson Painting SF LBE OBE
(Micro) $100,000 $100,000 2%
Larratt Bros
Plumbing Plumbing SF LBE OBE
(Small) $400,000 $400,000 8%
Priority
Architectural
Graphics
Signage SF LBE WBE
(Micro) $80,000 $80,000 1.60%
Ground Control Inc Wrecking and
Engineering
SF LBE MBE
(Micro) $250,000 $250,000 5%
TOTAL $1,930,000 $1,930,000 38.60%
Rubecon also listed the following non-LBE subcontractor(s) on Section 00 43 36.
Subcontractor Scope of Work Listed
Amount Participation
Anderson Commercial Flooring Flooring $75,000 1.50%
California Tile Installers Tile $25,000 0.50%
Freas Plastering Company Inc Lath and Plastering $50,000 1% Ireland Interiors Systems, Inc. --1 $50,000 1%
Conflo Services Inc Hazard Contractor, Hazard
Waste Services $100,000 2%
De Haro Ramirez Group (SBA
LBE) Concrete, Concrete Services $300,000 6%
Progress Glass Glazing $100,000 2%
Anco Iron2 Metal, Welding $25,000 0.50%
TOTAL $725,000 14.50%
Good Faith Efforts Requirements
Rubecon utilized Approach A (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements. Rubecon demonstrated that it met the GFE requirements under Approach A by exceeding the sum of the LBE subcontracting participation requirement established for this project by at least 35%.
1 The scope of work has not been listed, but upon clarification, the scope of work is C-2 Insulation and Acoustical Ceiling. 2 Anco Iron is LBE certified as a Micro LBE, however it is not LBE certified in the scopes of work that it is listed to perform and thus does not receive LBE credit.
3 Based on the foregoing, CMD has determined that Rubecon has complied with the pre-award Chapter 14B requirements. Should you have any questions, or if I can be of further assistance, please do not hesitate to contact me at [email protected].