DEPARTMENT
Infrastructure
AGENDA NO. 10
MEETING DATE
June 25, 2024
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Regular Calendar
Project Manager: Aileen Caylao
Award Contract No. WW-720, As-Needed Main Sewer Replacement No. 10
Summary of
Proposed
Commission Action:
Award Contract No. WW-720, As-Needed Main Sewer Replacement No. 10, to the responsible bidder that submitted the lowest responsive bid, Mitchell Engineering, in the amount of $16,028,745, with a duration of 730 consecutive calendar days (two years), to perform as-needed manhole-to-manhole segment main sewer replacement on short notice throughout the City and County of San Francisco.
Background: The objective of this contract is to carry out urgent main sewer replacement work on short notice, as required and at locations specified by the San Francisco Public Utilities Commission (SFPUC) Wastewater Enterprise (WWE) staff across the City and County of San Francisco. SFPUC procured this contract to perform urgent main sewer replacement in a cost-effective and time-efficient manner.
Scope of Contract: The contract work locations are within the City and County of San Francisco.
The scope of work under this contract includes as-needed replacement of main sewers, in manhole-to-manhole segments such as:
• Replacement of approximately 5,600 linear feet of sewer pipelines; and • Lining of approximately 5,400 linear feet of existing sewer pipelines, ranging in size from 8-inch to 36-inch diameter.
Funding and Costs: Funding Source: Wastewater Enterprise Renewal and Replacement Program Project No. 10037691, As-Needed Main Sewer Replacement No. 10 Engineer’s Estimate: $12,100,000
Award: $16,028,745
Schedule: Estimated Notice-to-Proceed Date: September 2024 Estimated Completion Date: August 2026
Contract Duration: 730 consecutive calendar days
Bid History:
Advertised: April 3, 2024
Bids Received: On May 2, 2024, SFPUC received and publicly opened three bids, as follows:
Agenda Title: WW-720, As-Needed Main Sewer Replacement No. 10 Commission Meeting Date: June 25, 2024
Due to the nature of this As-Needed contract, there is no accompanying Location Map.
Ranked List of
Bidders
Bid Base
Amount
Local
Business
Enterprise
Bid
Discount
Adjusted Bid Final
Rank
1. Mitchell
Engineering $16,028,745 2% $15,708,170.10 1
2. Precision
Engineering,
Inc.
$16,112,400 2% $15,790,152.00 2
3. JMB
Construction,
Inc.
$23,102,840 N/A $23,102,840.00 3
Application of bid preferences in accordance with Chapter 14B of the San Francisco Administrative Code did not change the final ranking of the low bidder.
Environmental
Review:
Award of this as -needed contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment. The SFPUC will not authorize the contractor to commence any work under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed.
Local Business
Enterprise
Participation and
Non-Discrimination
in Contracting:
The Contract Monitoring Division established an 11% Local Business Enterprise subcontracting requirement for this contract. The contractor committed to 11.77% Local Business Enterprise subcontractor participation with its bid submittal.
Attachment: 1. Contract Monitoring Division Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) identified a need to carry out urgent main sewer replacement work on short notice, as required, and at locations specified by the San Francisco Public Utilities Commission (SFPUC) Wastewater Enterprise (WWE) staff across the City and County of San Francisco and procured this contract to perform the work in a cost-effective and time-efficient manner; and WHEREAS, On April 3, 2024, SFPUC advertised Contract No. WW-720, As -Needed Main Sewer Replacement No. 10; and
WHEREAS, The Engineer’s Estimate is $12,100,000 for this construction work to replace manhole-to-manhole segments of existing sewer pipe on an as -needed basis throughout the City and County of San Francisco; and
WHEREAS, The contract duration is 730 consecutive calendar days; and WHEREAS, On May 2, 2024, SFPUC received and publicly opened three bids; and WHEREAS, SFPUC staff and Contract Monitoring Division review ed the bids and the application of bid preferences and determined that Mitchell Engineering is the responsible bidder that submitted the lowest responsive bid; and
WHEREAS, Contract Monitoring Division established an 11% Local Business Enterprise subcontracting requirement for this contract, and Mitchell Engineering committed to 11.77% Local Business Enterprise subcontractor participation in its bid submittal; and WHEREAS, Award of this as -needed contract does not constitute a “project” under the California E nvironmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment and the SFPUC will not authorize the contractor to commence any work under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed; and
WHEREAS, Funds are available from Project No. 10037691, As-Needed Main Sewer Replacement No. 10; now, therefore, be it
RESOLVED, That this Commission hereby awards Contract No. WW-720, As-Needed Main Sewer Replacement No. 10, in the amount of $16,028,745, and a duration of 730 consecutive calendar days , to the responsible bidder that submitted the lowest r esponsive bid, Mitchell Engineering.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of June 25, 2024.
Acting Commission Secretary, Public Utilities Commission City & County of San Francisco
London N. Breed, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
1455 Market Street, Suite 16A, San Francisco, CA 94103 Telephone (415) 554-0630
MEMORANDUM
Date: May 17, 2024
To: Aileen Caylao, SFPUC
Frank Gennaccaro, SFPUC
From: Jason Chow, CMD
Subject: REV. #1 WW-720 As-Needed Main Sewer Replacement No.10 CMD’s Review
The Contract Monitoring Division (“CMD”) has reviewed the bids submitted for the above referenced project, applied the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre- award requirements. The Micro/Small-LBE subcontracting participation requirement is 11% for this project. Below is a summary of CMD’s review.
Bid Discount
Bidder
(PeopleSoft:
Supplier/Supplier ID)
LBE Status,
Type and Size
(PS: LBE and
LBE Size)
Base Bid
(PS: Maximum
Amount)
LBE Bid Discount
Adjusted Bid
with LBE/MPP
Bid Discount
Mitchell Engineering SBA-LBE $16,028,745.00 2% = $320,574.90 $15,708,170.10 Precision Engineering SBA-LBE $16,112,400.00 2% = $322,248.00 $15,790,152.00 JMB Construction Non-LBE $23,102,840.00 n/a $23,102,840.00
LBE Subcontracting Participation Requirement
Mitchell Engineering (“Mitchell”) is the lowest responsive bidder. Mitchell met the 11% Micro/Small LBE subcontracting requirement by listing the following Micro/Small-LBE firms on Section 00 43 36 (Subcontractor List):
Subcontractor Scope of Work
LBE Status,
Type and
Size
Listed
Amount
(PS: Amount
($)/Responsibl
e for)
Credited
Amount
Credited
Participation
(PS: Percent
LBE (%))
R&S Construction Concrete Partial SF LBE-MBE
(Micro) $1,336,500.00 $1,336,500.00 8.34%
Subcontractor Scope of Work
LBE Status,
Type and
Size
Listed
Amount
(PS: Amount
($)/Responsibl
e for)
Credited
Amount
Credited
Participation
(PS: Percent
LBE (%))
Roadway Construction Paving Partial SF LBE-MBE
(Small) $550,000.00 $550,000.001 3.43%
TOTAL
$1,886,500.00
$1,886,500.00
11.77%
Mitchell also listed the following non-LBE subcontractors on Section 00 43 36.
Subcontractor Scope of Work
Listed Amount
(PS: Amount
($)/Responsible
for)
Participation
SAK Construction Lining Partial $1,875,000.00 11.70%
Pipe and Plant Solutions CCTV Partial $268,000.00 1.67% Robotic Sewer Solutions Lining Partial $247,500.00 1.54% Easy Flow Lateral Lining Partial $240,345.00 1.50%
H & R Plumbing and Drain Cleaning,
Inc. Mortar Partial $75,600.00 0.47%
TOTAL $2,706,445.00 16.88%
Good Faith Efforts Requirements
Mitchell demonstrated that it met the GFE requirements under Approach C by achieving at least 50 points.
Based on the foregoing, CMD has determined that Mitchell has complied with the pre-award Chapter 14B requirements. Should you have any questions, or if I can be of further assistance, please do not hesitate to email me at [email protected].
1 Roadway indicated on its CMD Form 6 that it will further subcontract out a portion of its work ($12,500 of its $550,000) to DR Traffic Control, a CMD certified LBE firm. Both firms are CMD certified LBEs. As such, there is no LBE credit reduction to Roadway’s listed subcontract amount.