DEPARTMENT
Infrastructure Division
AGENDA NO.
6e
MEETING DATE
August 13, 2024
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract Manager: Pavitra Prabhakar
Award Contract No. PRO.0187, Regional Groundwater Treatment Improvements Project
Summary of
Proposed
Commission Action:
Award Contract No. PRO.0187, Regional Groundwater Treatment Improvements Project to Kennedy/Jenks Consultants, Inc.- AGS, Inc., Joint Venture, to provide specialized engineering planning, design, and construction support services , for an amount not to exceed $9,000,000 and with a duration of eight years.
Background: The San Francisco Public Utilities Commission (SFPUC) Regional Groundwater Treatment Improvements Project (Project) will improve the performance and reliability of the Regional Groundwater System, which consists of thirteen groundwater wells located in the Peninsula’s South Westside Groundwater Basin . The P roject will improve the efficiency and reliability of the Regional Groundwater System. The SFPUC needs specialized professional engineering services to identify, evaluate, design, and provide construction support for long- term improvements to water treatment and conveyance facilities for the Regional Groundwater System.
Scope of Contract: The contract work is located in the cities of Daly City, Colma, South San Francisco, and Millbrae. The contract work consists of the following scope:
• Planning, including identifying alternatives and pre-design work; • Detailed design services;
• Engineering support during bid and award;
• Engineering services during construction; and
• Commissioning and testing support.
Funding and Costs: Funding Source: Water Enterprise Capital Improvement Program , Project No. 10037350, Regional Groundwater Treatment Improvements
Total Not-To-Exceed Contract Amount: $9,000,000
Schedule: Advertised: November 30, 2023
Estimated Notice-to-Proceed Date: November 2024
Estimated End Date: November 2032
Duration: Eight years
Agenda Title: PRO.0187, Regional Groundwater Treatment Improvements Project Commission Meeting Date: August 13, 2024
Final Score
Summary:
On February 21, 2024, the SFPUC received two proposals that have been evaluated and scored as follows based on the w ritten proposal, Diversity, Equity, and Inclusion (DEI) submittal, oral interview, and Contract Monitoring Division (CMD) bonus:
Firms
Written
Proposal
Score
(695)
DEI
Score
(5)
Oral
Interview
Score
(300)
CMD
Bonus
%
SIP
BONUS
Score
(50)
Total
Score
1. KJ-AGS JV 605.956 5.000 263.850 7.5% =
65.610 49.261 989.677
2. Jacobs
Engineering
Group
613.550 5.000 267.633 0% 50.000 936.183
Note: Scores have been rounded to the third decimal place.
Protest: On June 3, 2024, the SFPUC received a protest letter from Jacobs Engineering Group protesting the bid submitted by KJ-AGS JV. After review of the protest , the Contract Administration Bure au, in consultation with the City Attorney and the Contract Monitoring Division, deemed the protest to be without merit and denied the protest on June 18, 2024. KJ-AGS JV remains the higher ranked proposer.
Environmental
Review:
Award of this professional services contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because work under the contract will consist of engineering design and support services only, and no engineering support during construction and closeout services will be initiated under this contract until CEQA review is complete and until this Commission has reviewed and considered the CEQA determination and has approved the Project. Approval of indivi dual task
orders under this contract for activities such as geotechnical investigations would require compliance with CEQA prior to initiation of ground-disturbing activities.
Award of this professional services contract is not an approval of the proposed P
roject and SFPUC retains discretion to, among other things, modify the proposed project to mitigate significant environmental impacts, require the implementation of specific measures to mitigate any significant environmental impacts of the project, or re
ject the project, following completion of
environmental review.
Compliance with
14B: Local Business
The CMD established an 8% Local Business Enterprise (LBE) subcontracting requirement for this contract. CMD determined that Kennedy/Jenks Agenda Title: PRO.0187, Regional Groundwater Treatment Improvements Project Commission Meeting Date: August 13, 2024
Enterprise
Utilization and Non-
Discrimination in
Contracting:
Consultants, Inc.- AGS, Inc., Joint Venture (KJ-AGS, JV) complied with the pre-award Chapter 14B requirements by committing to a 14% LBE subcontractor participation with its bid submittal.
Attachment: 1. Contract Monitoring Division Memorandum
Agenda Title: PRO.0187, Regional Groundwater Treatment Improvements Project Commission Meeting Date: August 13, 2024
R egional Groundwater Storage and Recovery Well Locations
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
W
HEREAS, The San Francisco Public Utilities Commission (SFPUC) requires the assistance of a professional engineering firm to provide specialized planning, design and engineering support services for construction and commissioning of the Regional Groundwater Treatment Improvements Project; and
WHEREAS, On November 30, 2023, SFPUC advertised a Request for Proposals for these engineering design and support services; and
WHEREAS, The estimated cost of services is $9,000,000; and WHEREAS, Services are anticipated to begin in November 2024, and end in November 2032, with a contract duration of eight years; and
WHEREAS, SFPUC and the Contract Monitoring Division (CMD) staff, upon review of the proposal scores, determined that Kennedy/Jenks Consultants, Inc. – AGS, Inc., Joint Venture (KJ-AGS JV) is the highest ranked firm based on the established scoring criteria; and WHEREAS, The CMD established an 8% Local Business Enterprise (LBE) subconsultant participation requirement for this contract and KJ-AGS JV committed to a n LBE subconsultant participation of 14%; and
WHEREAS, Award of this professional services contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because work under the contract will consist of engineering design and support services only, and no engineering support during construction and closeout services will be initiated under this contract until CEQA review is complete and until this Commission has reviewed and considered the CEQA determination and has approved the Project and approval of individual task orders under this contract for activities such as geotechnical investigations would require compliance with CEQA prior to initiation of ground-disturbing activities; and WHEREAS, Award of this professional services contract is not an approval of the proposed Project and SFPUC retains discretion to, among other things, modify the proposed P roject to mitigate significant environmental impacts, require the implementation of specific measures to mitigate any significant environmental impacts of the project, or reje ct the project, following completion of environmental review; and
WHEREAS, Funds for Contract No. PRO.0187, Regional Groundwater Treatment Improvements Project, will be available from Water Enterprise Capital Improvement Program Project No. 10037350, Regional Groundwater Treatment Improvement; now, therefore, be it RESOLVED, That this Commission hereby awards Contract No. PRO.0187, Regional Groundwater Treatment Improvements Project, to provide specialized engineering design and support services to KJ-AGS JV, for an amount not-to-exceed $9,000,000, and with a duration of eight years.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of August 13, 2024
Director of Commission Affairs,
San Francisco Public Utilities Commission
City & County of San Francisco
London N. Breed, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
1455 Market Street, Suite 16A, San Francisco, CA 94103 Telephone (415) 554-0630
MEMORANDUM
Date: June 20, 2024
To: Janet Ng, SFPUC
Melissa Ng, SFPUC
From: Kate Mundhenk, CMD
Subject: CMD Award Review: PRO.0187 -- Regional Groundwater Treatment Improvements Project
The Contract Monitoring Division (“CMD”) has reviewed the consultant proposals and supporting documentation and applied the appropriate rating bonuses submitted for the above referenced project.
Based on this review, CMD has determined that the proposals were materially compliant with the pre- award Chapter 14B requirements.
Rating Bonus
The following is a summary of the rating bonus information:
Firm
(PeopleSoft: Supplier/Supplier ID) LBE JV Partner Status, Type and Size (PS: LBE and LBE Size) Rating Bonus
Kennedy Jenks Consultants,
Inc./ AGS, Inc. JV (“KJ-AGS
JV”)
AGS, Inc. JV SF LBE-MBE (Micro) 7.5%
Jacobs Engineering Group
Inc. N/A Non-LBE Not eligible
Score Sheets and Score Tabulations
CMD has reviewed the score sheets submitted by the panelists, the overhead profit schedule, and the final score tabulations from the SFPUC. Based on this information and after the application of the LBE rating bonus, the proposers are ranked as follows:
RANK FIRM
1 Kennedy Jenks Consultants, Inc./ AGS, Inc. JV (“KJ-AGS JV”) 2 Jacobs Engineering Group Inc.
LBE Subconsultant Participation Requirement
Kennedy Jenks Consultants, Inc./ AGS, Inc. JV (“KJ-AGS JV”) achieved the highest score. KJ-AGS JV met the 8%1 Micro/Small-LBE subconsultant participation requirement by listing the following Micro/Small-LBE firms on Form 2A (CMD Contract Participation Form):
Firm
(PeopleSoft:
Supplier/Supplier ID)
Service Status, Type
and Size
Listed
Participation
LBE-Credited
Participation
CADNET Computer Aided Design
(CAD/BIM)
SF LBE-WBE
(Micro) 1.00% 1.00%
Exaro Technologies
Corp
Utilities Mapping,
Exploratory
PUC LBE-MBE
(Micro) 2.00% 2.00%
Joe Hill Consulting
Engineers Potholing & Coordination SF LBE-OBE
(Micro) 0.50% 0.50%
Saylor Consulting
Group
Construction Management,
Water Resources
SF LBE-WBE
(Small) 0.50% 0.50%
SRT Consultants Engineering (Hydraulics) SF LBE-WBE
(Small) 10.00% 10.00%
TOTAL LBE PARTICIPATION: 14.00% 14.00%
KJ-AGS JV also listed the following non-LBE firms:
Non-LBE Firm Service
Participation
(PS: Percent of
Work (%))
CATALYST Consulting
Group, Inc Security 2.00%
Cliff Bellinghausen Advisory Panel 0.05%
Data Instincts Stakeholder Engagement 0.25%
ENGEO, Inc.
Geotechnical/Geologic
Engineering, Groundwater
Modeling/Well Design &
Operations
0.75%
JDH Corrosion Consultants,
Inc Corrosion Engineering 2.50%
Luhdorff & Scalmanini
Consulting Engineers
Groundwater Modeling/Well Design &
Operations 2.90%
Scott Niebur Advisory Panel 0.05%
Towill, Inc. Photogrammetry/ Surveys 2.00%
Trussell Technologies, Inc. "Advisory Panel, Water 8.00% TOTAL: 18.50%
Good Faith Efforts Requirements
1 The LBE subconsulting requirement is established below 20% for the following reason: The proposed scope of work for the Regional Groundwater Treatment Improvements project requires expertise and proficiency in working with complex groundwater treatment processes and integration with regional system operations. The nature of the work pursued by the SFPUC is highly specialized, which includes development and design of groundwater treatment strategies, conveyance facilities/equipment, and controls/monitoring systems.
KJ-AGS JV utilized Approach A (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements.
KJ-AGS JV demonstrated that it met the GFE requirements under Approach A by exceeding the LBE subcontracting participation requirement established for this project by at least 35%.
The RFP indicates that a contract will be awarded to the highest ranked proposer. Based on the foregoing, CMD has determined that KJ-AGS JV has complied with the pre-award Chapter 14B requirements. Should you have any additional questions and/or concerns, please feel free to contact me at 415-551-4335.