Request to Approve Amendment No. 1 to Contract Number PRO.0138.C ‐ Engineering Services for Dams and Reservoirs
San Francisco Public Utilities Commission Meeting
August 27, 2024
Background
• Oroville Dam (2017)
PRO.0138.C Dam and Reservoir Facilities
• PRO.0138.C Dam and Reservoir facilities
New Calaveras Dam &
Reservoir
Regional Dam Projects
(10-year CIP Funding)
New Calaveras Dam
Spillway
Capital Plan
(FY2019-20 thru
FY2028-29)
Capital Plan
(FY2024-25 thru
FY2033-34)
$85.5M $208.9M
PRO.0138.C Projects:
• Regional Dam Safety Upgrades
• Pilarcitos Dam and Reservoir Improvements
• San Andreas Dam Facility Improvements
• Turner Dam and Reservoir Improvements
• Local (San Francisco) Tanks/Reservoir
Improvements
• College Hill Reservoir Outlet
• Merced Manor Reservoir Facilities Repairs
• Stanford Heights Reservoir
• Summit Reservoir
• Sunset South Basin
• University Mound South Basin
• The needs assessment work has helped SFPUC to define project scopes and the SFPUC has significantly increased the latest capital program budgets to reflect the updated needs.
Contract PRO.0138.C – Current Contract Budget &
Proposed Amendment 1 Modifications
5 Project Name Current
Phase
Current Contract
Budget
Proposed Amendment 1
Modifications
Regional Dam Safety Upgrades Vari ous $ 452,923 n/a San Andreas Dam Facility Improvements Planning $ 4,695,364 Planning $ 1,500,000 Turner Dam and Reservoir Improvements Planning $ 4,263,137 Planning $ 2,400,000 Pilarcitos Dam and Reservoir Improvements Planning $ 388,281 Design/ESDC* $ 3,900,000 Merced Manor Reservoir Facilities Repairs Planning $ 431,152 n/a Stanford Heights Reservoir not started $ - n/a Summit Reservoir not started $ - n/a Sunset South Basin not started $ - NAR/AAR $ 700,000 University Mound South Basin not started $ - NAR/AAR $ 500,000 Local (San Francisco) Tanks/Reservoir
Improvements not started $ - n/a
College Hill Reservoir Outlet not started $ - n/a Unencumbered n/a $ 769,143 n/a
TOTAL $ 11,000,000 $ 9,000,000
*ESDC – Engineering Services During Construction
San Andreas Dam Facility Improvements
6 • Emergency drawdown outlets construc tion precedes any spillway (condition assessment) and/or embankment (seismic stability assessment) work • $25.7M -> $32.2M
• Current Status: AAR (finish Dec 2024)
Turner Dam and Reservoir Improvements
7 • Address recommendations in the
Turner Dam Spillway Condition
Assessment Report, as directed by
California DSOD
• $11M -> $10M
• Current Status: AAR (finish Jun
2025)
Pilarcitos Dam and Reservoir Improvements
• Retrofit or upgrades to the dam, spillway, outlet works • $0M -> $64.4M
• Current Status: CER (finish Mar 2025)
Sunset South Basin
9 • Analysis of embankment
• Strengthen roof structure
and other structural
elements
• $0M -> $8M
• Current Status: start
NAR/AAR in Spring 2005
University Mound South Basin
• Seismic strengthening of roof structure and other reservoir structural elements
• $0M -> $3M
• Current Status: start NAR/AAR in Spring 2025
Future Amendment or Other Means
11 Project Name Current Phase Current Budget Proposed Amendment 1 Modifications
Future Amendment or
Other Means
Regional Dam Safety Upgrades Various $ 452,923 n/a $ - n/a San Andreas Dam Facility Improvements Planning $ 4,695,364 Planning $ 1,500,000 Design $ 4,000,000
ESDC $ 2,000,000
Turner Dam and Reservoir Improvements Planning $ 4,263,137 Planning $ 2,400,000 Design $ 2,000,000
ESDC $ 1,000,000
Pilarcitos Dam and Reservoir Improvements Planning $ 388,281 Design $ 2,700,000
n/a
ESDC* $ 1,200,000
Merced Manor Reservoir Facilities Repairs Planning $ 431 ,152 n/a $ - depends on results of Planning
Stanford Heights Reservoir not started $ - n/a $ - NAR/AAR $ 150,000 Summit Reservoir not started $ - n/a $ - NAR/AAR $ 250,000 Sunset South Basin not started $ - NAR/AAR $ 700,000 depends on results of Planning
University Mound South Basin not started $ - NAR/AAR $ 500,000 depends on results of Planning
Local (San Francisco) Tanks/Reservoir
Improvements not started $ - n/a $ - unknown College Hill Reservoir Outlet not started $ - n/a $ - unknown Unencumbered n/a $ 769,143 n/a n/a
TOTAL $ 11,000,000 $ 9,000,000
*ESDC – Engineering Services During Construction
12 DEPARTMENT
Infrastructure Division
AGENDA NO.
10 MEETING DATE
August 27, 2024
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Regular Calendar
Project Manager: Tedman Lee
Approve Amendment No. 1 to Contract No. PRO.0138.C, Engineering Services for Dams and Reservoirs
Summary of Proposed
Commission Action:
Approve Amendment No. 1 to Contract No. PRO.0138.C, Engineering Services for Dams and Reservoirs, with AECOM Technical Services, Inc., increasing the contract amount by $9,000,000, with no change to the contract duration , for a total not- to-exceed contract amount of $20,000,000 and a total contr act duration of 11 years , to continue providing planning, design, and engineering support of improvements to various San Francisco Public Utilities Commission Water Enterprise Dam and Re servoir facilities , subject to Board of Supervisors approval under Charter Section 9.118.
Background: In 2017, the Governor of California ordered the California Division of Safety of Dams (DSOD) to identify spillways in the state associated with large high-hazard dams that could pose significant risk to the public if a spillway incident similar to Oroville were to occur. Accordingly, t he DSOD directed the San Francisco Public Utilities Commission (SFPUC) to conduct condition assessments of the spillways
under DSOD
jurisdictions. State legislation requires the DSOD to update its inspection and reevaluation p rotocols and SFPUC anticipates that the updates to DSOD protocols may trigger additional actions that will require the SFPUC to perform updated stability analyses and/or potential failure mode analyses. SFPUC developed and is implementing projects in its 10- Year C apital Plan to address the DSOD orders. The SFPUC, with the support of this contract, is performing condition assessments and other specialized dam and reservoir engineering services to address potential dam safety issues that have been identified through condition assessments and reevaluation of existing facilities.
On January 14, 2020, by Resolution No. 20 -0008, the Commission awarded Contract No. PRO.0138.C, Engineering Services for Dams and Reservoirs, to AECOM Technical Services, Inc. (AECOM), with a not-to- exceed contract amount of $11,000,000, and with a contract duration of 11 years for the following projects:
• Regional Dam Safety Upgrades
• San Andreas Dam Facility Improvements
Agenda Title: PRO.00138.C, Engineering Services for Dams and Reservoirs Commission Meeting Date: August 27, 2024
• Turner Dam and Reservoir Improvements
• Pilarcitos Dam and Reservoir Improvements
• Local (San Francisco) Tanks/Reservoir Improvements
• College Hill Reservoir Outlet
• Merced Manor Reservoir Facilities Repair
• Stanford Heights Reservoir
• Summit Reservoir
• Sunset South Basin
• University Mound South Basin
The original amount of the contract was based on the 10-Year Water Enterprise Regional and Local Capital Improvement Program, which provided funding for the needs assessment of the various dam and reservoir facilities.
The needs assessment work has helped SFPUC to define project scope s and the SFPUC has significantly increased the latest capital program budgets to reflect the updated needs for the various dam and reservoir facilities. Several of these projects are moving into the engineering design phase; this amendment will provide capacity for a selection of these projects to advance (see Table 1 below). Other projects in the list above that have not progressed through the planning stage may need additional contract capacity after the scopes have been f urther developed, either through this contract by a future amendment or by other means.
Scope of Contract: The primary role of the consultant is to provide planning and engineering services for dam and reservoir improvement projects identified within the Water Enterprise Capital Improvement Program under the direction of the SFPUC Engineering Management Bureau.
The consultant is also providing specialized dam and reservoir engineering services including civil, geomorphology, hydrol ogy, hydraulics, geotechnical, slope stabilization and structural engineering for the design and reconstruction of the dams, reservoirs , and associated
facilities.
The work under this contract consists of professional engineering services with the following tasks:
• Civil Engineering;
• Electrical Engineering;
• Mechanical Engineering;
• Structural Engineering;
• Pipeline Engineering;
• Geotechnical/Geologic Engineering;
• Tunnel Engineering;
• Cost Estimating;
• Utilities Mapping and Coordination;
Agenda Title: PRO.00138.C, Engineering Services for Dams and Reservoirs Commission Meeting Date: August 27, 2024
• Photogrammetry/Surveys;
• Materials Testing/Special Inspections;
• Quality Assurance Review;
• Peer Review/Independent Technical Review;
• Potential Failure Modes Analysis and Risk Assessments; • Engineering Support During Bid and Award if the project s are approved;
• Engineering Support During Construction, Start -up, and Closeout if the projects are approved; and
• Training and Technology Transfer.
Modifications to the
Contract:
Proposed Amendment No. 1 : Staff recommends Commission
authorization to increase the contract amount by $9,000,000, with no change to the contr act duration, for a total not-to-exceed contract amount of $20,000,000, and a total contract duration of 11 years, in order to provide additional planning, design and other specialized engineering services for the five projects in Table 1 that have increased in scope and budget under the Water Enterprise Capital Improvement Program.
Budget & Costs: Funding: Funds for this Amendment No. 1 are included in individual project budgets within the Water Enterprise 10 -Year Capital Improvements Program
Original Not-To-Exceed Amount: $11,000,000
Proposed Amendment No. 1 Amount: $9,000,000
Total Not-To-Exceed Amount: $20,000,000
Schedule: Original Duration: 11 years
Proposed Amendment No. 1 Duration: Zero years
Total Not-to-Exceed Duration: 11 years
Environmental
Review:
Amendment of this professional services contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because work will consist of engineering services only and does not involve a commitment to any specific project that may result in a direct or indirect physical change in the environment.
Staff will not approve any work involving ground disturbance or any other physical changes to the environment , such as for geotechnical investigations, under this contract until the SFPUC has reviewed and considered any required environmental review and authorizes such work.
Amendment of this professional services contract is not an approval of any proposed project and SFPUC retains discretion to, among other things, modify proposed project s to mitigate significant environmental impacts, require the implementation of specific measures to mitigate any significant environmental impacts of the projects, or reject the project, following completion of environmental review.
Local Business The Contract Monitoring Division (CMD) established a 7% Local Agenda Title: PRO.00138.C, Engineering Services for Dams and Reservoirs Commission Meeting Date: August 27, 2024
Enterprise Utilization
and Non-
Discrimination in
Contracting:
Business Enterprise (LBE) subconsultant requirement (of the total value of services to be provided) for this contract. AECOM committed to 9.45% LBE participation in its proposal, and this amount remains unchanged.
Attachment: 1. Contract Monitoring Division Memorandum
Agenda Title: PRO.00138.C, Engineering Services for Dams and Reservoirs Commission Meeting Date: August 27, 2024
Project Name Current Budget Proposed Amendment 1
Modifications Proposed Budget
San Andreas Dam Facility
Improvements $ 4,695,364 Planning $ 1,500,000 $ 6,195,364 Turner Dam and Reservoir
Improvements $ 4,263,137 Planning $ 2,400,000 $ 6,663,137 Pilarcitos Dam and
Reservoir Improvements $ 388,281
Design $ 2,700,000
$ 4,288,281
ESDC $ 1,200,000
Sunset South Basin $ - NAR/AAR $ 700,000 $ 700,000 University Mound South
Basin $ - NAR/AAR $ 500,000 $ 500,000 Other projects $ 1,653,218 $ - $ 1,653,218 TOTAL $ 11,000,000 $ 9,000,000 $ 20,000,000
Table 1: PRO.0138.C Amendment No. 1 Summary
Agenda Title: PRO.00138.C, Engineering Services for Dams and Reservoirs Commission Meeting Date: August 27, 2024
Figure 1: SFPUC Major Dams and Facilities
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, On January 14, 2020, by Resolution No. 20-0008, the Commission awarded Contract No. PRO.0 138.C, Engineering Services for Dams and Reservoirs, to AECOM Technical Services, Inc. (AECOM), to provide dam and reservoir planning and engineering services for projects identified within the Water Enterprise Capital Improvement Program, with a not-to-exceed contract amount of $11,000,000, and with a contract duration of 11 years; and
WHEREAS, Staff recommends the Commission approve Amendment No. 1 to increase the contract amount by $9,000,000, for a total not -to-exceed contract amount of $20,000,000, with no change to the contract duration, in order to provide additional planning, design and other specialized engineering services for the dams and reservoirs projects that have increased in scope and budget under the Water Enterprise Capital Improvement Program; and
WHEREAS, The Contract Monitoring Division (CMD) established a 7% Local Business Enterprise (LBE) su bconsultant requirement (of the total value of services to be provided) for this contract and AECOM committed to 9.45 % LBE participation in its proposal, and that amount remains unchanged; and
WHEREAS, Amendment of this professional services contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because work will consist of engineering services only and does not involve a commitment to any specific project that may result in a direct or indirect physical change in the environment and staff will not approve any work involving ground disturbance or any other physical changes to the environment, such as for geotechnical investigations, under this contract until the SFPUC has reviewed and considered any required environmental review and authorizes such work; and
WHEREAS, Amendment of this professional services contract is not an approval of any proposed project and SFPUC retains discretion to, among other things, modify proposed projects to mitigate significant environmental impacts, require the implementation of specific measures to mitigate any significant environmental impacts of the projects, or reject the project, following completion of environmental review; and
WHEREAS, Funds for this Amendment No. 1 are available from individual project budgets within the Water Enterprise Capital Improvements Program; now, therefore, be it
Agenda Title: PRO.00138.C, Engineering Services for Dams and Reservoirs Commission Meeting Date: August 27, 2024
RESOLVED, That this Commission hereby approves Amendment No. 1 to Contract No.
PRO.0138.C, Engineering Services for Dams and Reservoirs, with AECOM Technical Services, Inc., to continue providing planning, design, and, possibly, engineering support of improvements to various SFPUC Water Enterprise Dam and Reservoir facilities, increasing the contract amount by $9,000,000, with no change to the contract duration, for a total not-to-exceed contract amount of $20,000,000, and a total contract duration of 11 yea rs, subject to Board of Supervisors approval under Charter Section 9.118.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of August 27, 2024.
Director of Commission Affairs,
San Francisco Public Utilities Commission
City & County of San Francisco
London N. Breed, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
1455 Market Street, Suite 16A, San Francisco, CA 94103
Telephone (415) 554 0630
MEMORANDUM
Date: August 2, 2024
To: Tedman Lee, SFPUC
From: Jovi Cuntapay-Vitin on behalf of Jason Chow, CMD
Subject: CMD Modification No. 1 for PRO.0138.C Engineering Services for Dams and Reservoirs
The San Francisco Public Utilities Commission (“SFPUC”) has requested a modification for the above referenced contract by increasing the contract amount by $9,000,000 for a total agreement amount of $20,000,000. Per the SFPUC, the scope of work for Modification No.1 will provide additional planning, design, and engineering support of improvements to various SFPUC Dam and Reservoir facilities in the Water and Power Enterprises.
LBE Subconsulting Participation
The LBE subconsulting participation requirement established for this contract is 7%. The LBE subconsulting participation commitment of 9.45% applies to the entire contract including any amendments, change orders and/or modifications. The LBE participation commitment reflected on the Proposer’s, AECOM’s, CMD Form 2A at the time of proposal is as follows:
Subcontractor Scope of Work Status, Type
and Size
LBE Credited
Participation
Bello & Associates Structural
Engineers Structural Engineering
SF LBE-WBE
(micro) 1.50%
Dabri, Inc. Cost Estimating
SF LBE-WBE
(micro) 2.50%
KKL Consulting, LLC Civil Engineering
SF LBE-MBE
(micro) 1.50%
Lee Incorporated
Surveying & Mapping,
Utilities Mapping and
Coordination
SF LBE-WBE
(micro) 2.45%
Robert Y. Chew Geotechnical,
Inc. Geotechnical Engineering
SF LBE-MBE
(micro) 1.50%
TOTAL 9.45%
As of August 2, 2024, AECOM ’s total invoiced amount is $7,621,426.82. The LBE participation achieved by AECOM is as follows:
Subcontractor Scope of Work
Status,
Type and
Size
Credited
LBE
Participation
LBE Participation To-
Date
(NOT including Modification
No. 1)
Per phone and email communications with AECOM and as confirmed with SFPUC , KKL Consulting, LLC.’s LBE participation to date is at 0.00% because its listed scope of work has not surfaced, therefore, their service is not needed yet. Additionally, Bello & Associates Structural Engineers already performed work on the project. However, this LBE subconsultant has not invoiced AECOM thus far, which resulted in a 0.00% LBE participation to-date.
AECOM is required to make good faith efforts to utilize LBEs for any scope of work, or portions thereof, which can reasonably be subcontracted out throughout the life of the contract. In light of this requirement, AECOM has performed good faith outreach to LBE firms. As part of its good faith efforts and as noted in the table above, AECOM added SCA Environmental Inc. and Water Resources Engineering, Inc., both are LBE subconsultants, to its team.
Based on the foregoing and taking into consideration the proposed increase and the original contract amount, AECOM confirmed that it will remain committed to assigning work that may arise from future task orders to its original listed LBE subconsultants. AECOM informed the CMD that it anticipates meeting its 9.45% LBE commitment, as follows:
Invoiced
Bello &
Associates
Structural
Engineers
Structural Engineering
SF LBE-
WBE
(micro) 1.50% $0.00 0.00%
Dabri, Inc. Cost Estimating
SF LBE-
WBE
(micro)
2.50% $118,472.11 1.55%
KKL Consulting,
LLC Civil Engineering
SF LBE-
MBE
(micro)
1.50% $0.00 0.00%
Lee Incorporated
Surveying & Mapping,
Utilities Mapping and
Coordination
SF LBE-
WBE
(micro)
2.45% $10,100.00 0.13%
Robert Y. Chew
Geotechnical, Inc.
Geotechnical
Engineering
SF LBE-
MBE
(micro)
1.50% $0.00 0.00%1
Divis Consulting
Inc.
Geotechnical
Engineering
SF LBE-
OBE
(micro)
- $575,762.10 7.55%
SCA
Environmental
Inc.
Test NOA
SF LBE-
WBE
(micro)
- $18,357.69 0.24%
Water Resources
Engineering Inc.
EAP Review and
editing services
SF LBE-
MBE
(micro)
- $9,519.39 0.12%
TOTAL 9.45% $732,211.29 9.61%
1 Prior to start of contract work, Robert Y. Chew Geotechnical, Inc. (“RYCGI”) closed its business, hence, no work was ever performed by RYCGI under this contract. In lieu of this, Divis Consulting Inc. was added to the contract to perform RYCGI’s scope of work: Geotechnical Engineering. This is to ensure that AECOM will meet their LBE commitments at closeout.
Subcontractor Scope of Work Status, Type
and Size
Projected LBE
Participation for entire
contract including this
Modification No. 1
Going forward, SFPUC staff and AECOM will obtain CMD approval for each subconsultant addition and LBE substitution according to established procedures. Additionally, in order to ensure compliance with the LBE ordinance and requirements, the SFPUC and AECOM must notify CMD of any changes to the scope of work as well as any changes to information provided to CMD. Contingent on the conditions set forth above, CMD approves the subject modification.
Should you have any questions, please contact Jason Chow at [email protected].
Bello & Associates
Structural Engineers Structural Engineering SF LBE-WBE (micro) $300,000.00 1.50%
Dabri, Inc. Cost Estimating SF LBE-WBE
(micro) $500,000.00 2.50%
KKL Consulting, LLC Civil Engineering SF LBE-MBE
(micro) $300,000.00 1.50%
Lee Incorporated
Surveying & Mapping,
Utilities Mapping and
Coordination
SF LBE-WBE
(micro)
$490,000.00 2.45%
Robert Y. Chew
Geotechnical, Inc.
Geotechnical
Engineering
SF LBE-MBE
(micro) $0.00 0.00%1
LBE FIRM ADDITIONS
Divis Consulting Inc. Geotechnical
Engineering
SF LBE-OBE
(micro) $575,762.10 2.88%
SCA Environmental
Inc. Test NOA SF LBE-WBE
(micro) $18,357.69 0.09%
Water Resources
Engineering Inc.
EAP Review and
editing services
SF LBE-MBE
(micro) $9,519.39 0.05%
TOTAL $2,493,639.18 10.97%
1 Prior to start of contract work, Robert Y. Chew Geotechnical, Inc. (“RYCGI”) closed its business, hence, no work was ever performed by RYCGI under this contract. RYCGI was slated to perform 1.50% of LBE participation in this project. In lieu of this, Divis Consulting Inc. was added to the contract to perform RYCGI’s scope of work:
Geotechnical Engineering. This is to ensure that AECOM will meet their LBE commitments at closeout.