DEPARTMENT
Water Quality Division
AGENDA NO.
6a
MEETING DATE
August 27, 2024
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract/Project Manager: Austin Lau
Approve Amendment No. 2 to Contract No. PRO.0165, PUC As-Needed Lab Analytical Services
Summary of
Proposed
Commission
Action:
Approve Amendment No. 2 to Contract No. PRO.0165, PUC As - Needed Lab Analytical (Contract), with Eurofins Eaton Analytical, LLC, increasing the contract amount by $1,800,000 and extending the contract duration by four years, for total not-to-exceed contract amount of $6,300,000 and a total contract duration of nine years, to provide for continued specialized analytical services to meet current and new regulatory compliance requirements with the California State Water Resources Control Board and other regulatory agencies.
Background: The San Francisco Public Utilities Commission (SFPUC) Water Enterprise requires as = needed laboratory analytical services to ensure its Water Quality Division (WQD) complies with all current and future water quality regulations through sampling, laboratory analyses, process engineering, applied research, inspections, field regulatory reporting, and support to treatment plant operations , to continue to provide high quality drinking water to our customers.
On March 10, 2020, by Resolution No. 20- 0051, this Commission awarded Contract No. PRO.0165, PUC As-Needed Lab Analytical, to Eurofins Eaton Analytical, LLC (Contractor) in an amount not -to- exceed $4,500,000 and a duration of five years.
Scope of Contract: The primary role of the contractor is to provide reference laboratory testing of drinking water, wastewater, groundwater, soils, sediments, solids, hazardous waste, water and wastewater treatment chemicals, biosolids, and biota (tissues). The contractor is required to provide, on an as-needed basis, laboratory analysis for:
(1) specialized sample testing that WQD laboratories do not have the capability and/or capacity to perform;
(2) additional capacity and specialized testing during water quality emergencies;
(3) backup testing required for WQD laboratory equipment failures; and
Agenda Title: PRO.0165 PUC As-Needed Lab Analytical Services Commission Meeting Date: August 27, 2024
(4) consulting services for analytical method development, laboratory and sampling Quality Assurance/Quality Control practices, and laboratory health and safety protocols.
Amendments to the
Contract:
Amendment No. 1: On November 5, 2021, Amendment No. 1 was executed to correct an error in the contract regarding Other Direct Costs, with no change to the contract amount or duration.
Proposed Amendment No. 2: Staff recommends this Commission approve Amendment No. 2, increasing the contract amount by $1,800,000 and extending the contract by four years to ensure continuity of service to meet regulatory compliance requirements, for a new total not-to-exceed contract amount of $6,300,000 and a total contract duration of nine years.
Funding and Costs: Funding Source: Funds for this Contract have been allocated from the Water Quality Division operating budget.
Original Not-to-Exceed Amount: $4,500,000
Proposed Amendment No. 2 Amount: $1,800,000
Total Not-To-Exceed Contract Amount: $6,300,000
Schedule: Original Duration: five years
Proposed Amendment No. 2 Duration: four years
Total Duration: nine years
Local Business
Enterprise
Utilization and
Non-
Discrimination in
Contracting:
Pursuant to Chapter 14B.8(A) of the San Francisco Administrative Code, the San Francisco Contract Monitoring Division (CMD) has waived the Local Business Enterprise (LBE) sub-consulting requirement for this Contract.
Agenda Title: PRO.0165 PUC As-Needed Lab Analytical Services Commission Meeting Date: August 27, 2024
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires as needed laboratory analytical services to ensure the Water Quality Division (WQD) complies with all current and future water quality regulations and customer expectations through sampling, laboratory analyses, process engineering, applied research, inspections, field regulatory reporting, and support to treatment plant operations.
WHEREAS, On March 10, 2020, by Resolution No. 20-0051, the Commission awarded Contract No. PRO.0165 PUC As -Needed Lab Analytical Services (Contract), to Eurofins Eaton Analytical, LLC to provide laboratory analytical testing and related specialized and technical services, in an amount not - to-exceed $4,500,000, and a duration of five years; and
WHEREAS, On November 5, 2021, Amendment No. 1 was executed to correct an error in the Contract regarding Other Direct Costs, with no change to the Contract amount or duration; and
WHEREAS, Staff recommends this Commission approve Amendment No. 2 to increase the Contract amount by $1,800,000, and extend the Contract duration by four years, to ensure continuity of service to meet regulatory compliance requirements, increasing the total not-to-exceed Contract amount to $6,300,000 and extending the Contract duration to nine years; and
WHEREAS, Pursuant to Chapter 14B.8(A) of the San Francisco Administrative Code, the San Francisco Contract Monitoring Division (CMD) has waived the Local Business Enterprise (LBE) sub- consulting requirement for this Contract; and
WHEREAS, Funds for this contract are be avai lable from the WQD operating budget Funding Source: 25940-232418-10000-10029996-004l; now, therefore, be it
RESOLVED, That this Commission hereby approves Amendment No. 2 to Contract No.
PRO.0165, PUC As-Needed Lab Analytical Services , with Eurofins Eaton Analytical, LLC, increasing the Contract amount by $1,800,000 and extending the Contract duration by four years, for a total not-to- exceed Contract amount of $6,300,000 and a Contract duration of nine years.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of August 27, 2024
Director of Commission Affairs ,
San Francisco Public Utilities Commission