DEPARTMENT
Infrastructure Division
AGENDA NO. 6g
MEETING DATE
August 27, 2024
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Project Manager: Suzanne Huang
Award Contract No. WW-747, Seacliff Avenue Pump Station & Force Main Upgrade and Seacliff 1 Pump Station Demolition
Summary of
Proposed
Commission
Action:
Award Contract No . WW-747, Seacliff Avenue Pump Station & Force Main Upgrade and Seacliff 1 Pump Station Demolition to the responsible bidder that submitted the lowest responsive bid, Minerva Construction, Inc., in the amount of $5,777,000, and with a duration of 560 consecutive calendar days (approximately one year and seven months) , to replace the existing Seacliff 1 Pump Station with a new underground pump station located on Seacliff Avenue.
This action constitutes the Approval Action for the Project for the purposes of the California Environmental Quality Act (CEQA), pursuant to San Francisco Administrative Code section 31.04(h). The Planning Department has determined that the Project is exempt from the CEQA. The Commission will rely on that determination to make its decision on this action.
Background: The San Francisco Public Utilities Commission (SFPUC) Wastewater Enterprise owns and operates Seacliff 1 Pump Station located on a City and County of San Francisco parcel with portions of the discharge force main and electrical infrastructure located within Golden Gate National Recreation Area (GGNRA).
The City built the pump station in 1929 and much of the equipment is obsolete, has exceeded its useful life, and is difficult to maintain and repair.
The purpose of this Project is to address the Wastewater Enterprise Operational Reliability Level- of-Service (LOS) Goals . The replacement of the existing Seacliff 1 Pump Station will achieve the goals by having a new under ground pump station along Seacliff Avenue for easier maintenance access and will maximize its pumping capacity and sump volume. A new force main will replace the aged existing force main with access cleanouts, which will allow Operation and Maintenance to properly operate and maintain the system.
Scope of Contract: The contract work location is along Seacliff Avenue and El Camino Del Mar of the City and County of San Francisco.
The contract work consists of:
• Replacement of the existing pump station
• Replacement of force main and gravity sewer
• Installation of flow monitoring devices
• Installation of floatable controls
Agenda Title: WW-747, Seacliff Avenue Pump Station & Force Main Upgrade and Seacliff 1 Pump Station Demolition Commission Meeting Date: August 27, 2024
• Demolition of existing pump station
Funding and
Costs:
Funding Source: Project No. 10037251, Seacliff No. 1 PS & FM Upgrade Engineer’s Estimate: $7,000,000
Award: $5,777,000
Schedule: Estimated Notice-to-Proceed Date: November 2024 Estimated Final Completion Date: May 2026
Contract Duration: 560 consecutive calendar days (approximately one year and seven months). (500 consecutive calendar days to Substantial Completion and an additional 60 consecutive calendar days to Final Completion).
Bid History:
Advertised: April 15, 2024
Bids Received: On June 13, 2024, the SFPUC received sealed bids from five firms:
Bid Rank Base Bid
Amount
Compensable
Delay (60
days
duration)
LBE Bid
Discount
Adjusted Bid Final
Rank
1. Minerva
Construction,
Inc.
$5,777,000.00 $30,000 10% $5,226,300.00 1
2. Fontenoy
Engineering $5,886,657.20 $36,000 10% $5,330,391.48 2
3. Mountain
Cascade, Inc. $6,443,444.00 $360,000 Not eligible $6,803,444.00 3
4. Mitchell
Engineering $6,694,261.00 $30,000 Not eligible $6,724,261.00 4
5. Marinship
Development
Interest LLC
$9,232,091.53 $30,000 10% $8,335,882.38 5
Because the SFPUC anticipates that potential unforeseen conditions or other factors outside of the contractor’s control may impact the schedule, Staff included a requirement in the Invitation for Bids for bidders to provide a daily compensable time extensi on rate. At the bid opening, Staff announced that SFPUC would use the value of 60 days to calculate the Compensable Delay bid adjustment amount. Staff used the daily rate in each bid to determine the total Compensable Delay value shown in the table above by multiplying the bidder’s daily rate times 60. The Adjusted Bid value in the table above is the sum of the Base Bid and Compensable Delay less any applicable Local Business Enterprise bid discount. Staff used the Adjusted Bid value to compare and rank the bids to determine the lowest bidder. However, the c ontract award amount is the Base Bid value (not the Adjusted Bid value) and, if the Commission awards the Agenda Title: WW-747, Seacliff Avenue Pump Station & Force Main Upgrade and Seacliff 1 Pump Station Demolition Commission Meeting Date: August 27, 2024
Contract, the bidder’s daily compensable delay rate will become a term of the Contract.
Application of bid preferences in accordance with Chapter 14B of the San Francisco Administrative Code did not change the final ranking of the low bidder.
Environmental
Review:
On June 13, 2023, the San Francisco Planning Department determined the Project to be categorically exempt from environmental review under the CEQA Guidelines section 15301, Class 1 (Existing Facilities) and section 15303, Class 3 (New Construction or Conve rsion of Small Structures) under Case Number 2023-
001723ENV. The exemption determination can be found here:
https://sfpuc.sharefile.com/public/share/web-
s9e01288ff62d408e9758041f9deb5347
This action constitutes the Approval Action for the Project for the purposes of the CEQA, pursuant to San Francisco Administrative Code section 31.04(h).
Local Business
Enterprise
Participation and
Non-
Discrimination In
Contracting:
The Contract Monitoring Division established a 10% Local Business Enterprise (LBE) subcontracting requirement for this contract. The contractor committed to
14.44% LBE participation with its bid submittal.
Attachment(s): 1. Contract Monitoring Division Memorandum Agenda Title: WW-747, Seacliff Avenue Pump Station & Force Main Upgrade and Seacliff 1 Pump Station Demolition Commission Meeting Date: August 27, 2024
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) identified replacement of the existing Seacliff 1 Pump Station as necessary to meet Wastewater Enterprise Operational Reliability Level-of-Service Goals; and
WHEREAS, On April 15, 2024, the SFPUC advertised Contract No. WW-747, Seacliff Avenue Pump Station & Force Main Upgrade and Seacliff 1 Pump Station Demolition; and
WHEREAS, The Engineer’s Estimate is $ 7,000,000 for this construction work to replace the existing Seacliff 1 Pump Station with a new underground pump station along Seacliff Avenue and replace associated force mains and gravity sewer; and
WHEREAS, The contract duration is 560 consecutive calendar days; and
WHEREAS, On June 13, 2024, SFPUC received and publicly opened five bids; and
WHEREAS, SFPUC staff and Contract Monitoring Division (CMD) reviewed the bids and the application of bid preferences and determined that Minerva Construction, Inc., is the responsible bidder that submitted the lowest responsive bid; and
WHEREAS, CMD established a 10% Local Business Enterprise (LBE) subcontracting requirement for this contract, and Minerva Construction, Inc., committed to 14.44% LBE participation in its bid submittal; and
WHEREAS, On June 13, 2023, the San Francisco Planning Department determined the Project to be categorically exempt from environmental review under the California Environmental Quality Act Guidelines section 15301, Class 1 (Existing Facilities) and section 15303, Class 3 (New Construction or Conversion of Small Structures) under Case N umber 2023- 001723ENV; and
WHEREAS, Funds are available from Project No. 10037251, Seacliff No. 1 PS & FM Upgrade; now, therefore, be it
RESOLVED, That this Commission hereby awards Contract No. WW-747, Seacliff Avenue Pump Station & Force Main Upgrade and Seacliff 1 Pump Station Demolition , in an amount of $5,777,000, and with a duration of 560 consecutive calendar days, to the responsible bidder that submitted the lowest responsive bid, Minerva Construction, Inc.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of August 27, 2024.
Director of Commission Affairs ,
San Francisco Public Utilities Commission
City & County of San Francisco
London N. Breed, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
1455 Market Street, Suite 16A, San Francisco, CA 94103
Telephone (415) 554 0630
MEMORANDUM
Date: July 18, 2024
To: Suzanne Huang, SFPUC
Saied Khan, SFPUC
From: Jovi Cuntapay-Vitin, CMD
Subject: CMD Award Memo for WW-747 Seacliff Avenue Pump Station & Force Main Upgrade and Seacliff 1 Pump Station Demolition
The Contract Monitoring Division (“CMD”) has reviewed the bids submitted for the above referenced project, applied the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre- award requirements. The Micro/Small -LBE subcontracting pa rticipation requirement is 10% for this project. The LBE subcontracting participation requirement is below 20% due to the large amount of specialty work that involves pre -packaged underground pump station that only Contractors with specific qualifying expe riences can perform. This project includes a high percentage of equipment procurement (e.g., mechanical valves, electrical and instrumentation equipment) that requires proportionately less labor to install compared to typical sewer projects. The main purpose of this project is to replace the existing Seacliff 1 Pump Station with a new underground pump station located within the public ROW (right of way) on Seacliff Ave in San Francisco to meet SFPUC Level of Services Goal. The installation of the specialty item also requires heavy coordination with shutdowns of the system and constrained to limited work hours which makes it harder to sub out the work. Below is a summary of CMD’s review.
Bid Discount
Bidder
LBE Status,
Type and
Size
Base Bid
Compensable
Delay
(60 days)
LBE Bid
Discount
Adjusted Bid
with
Compensable
Delay & LBE Bid
Discount
Minerva Construction,
Inc.
SF LBE-OBE
(Micro) $ 5,777,000.00 $ 30,000.00 10% $ 5,226,300.00 Fontenoy Engineering
Inc.
SF LBE-OBE
(Small) $ 5,886,657.20 $ 36,000.00 10% $ 5,330,391.48 Mountain Cascade, Inc. Non-LBE $ 6,443,444.00 $ 360,000.00 Not eligible $ 6,803,444.00
Mitchell Engineering SBA LBE-OBE $ 6,694,261.00 $ 30,000.00 Not eligible* $ 6,724,261.00
Marinship Development
Interest LLC
SF LBE-MBE
(Micro) $ 9,232,091.53 $ 30,000.00 10% $ 8,335,882.38 * If, after the application of the 10% bid discount to Bids submitted by Small or Micro LBEs, the apparent low Bidder is not a Small or Micro-LBE, a 5% bid discount will be applied to any Bid from an SBA-LBE in accordance with the procedures and limitations set forth in Section 14B.7(E) of the Ordinance.
LBE Subcontracting Participation Requirement
Minerva Construction, Inc. (“Minerva”) is the lowest responsive bidder. Minerva met the 10% LBE subcontracting requirement by listing the following Micro/Small LBE firms on Section 00 43 36 (Subcontractor List):
LBE
Subcontractors
Scope of
Work
LBE Status,
Type and
Size
Listed
Amount
Credited
Amount
Credited
Participation
KM 106
Abatement
SF LBE-MBE
(Micro) $ 9,629.00 $ 9,629.00 0.17%
Ronan
Construction, Inc. AC Pave
SF LBE-OBE
(Micro) $ 46,301.00 $ 46,301.00 0.80%
JDB and Sons
Construction, Inc. Sewer SF LBE-OBE
(Micro) $ 778,000.00 $ 778,000.00 13.47%
TOTAL $ 833,930.00 $ 833,930.00 14.44%
Minerva also listed the following non -LBE subcontractors on Section 00 43 36.
Non-LBE Subcontractors Scope of Work Listed
Amount Participation
Blocka Construction, Inc. Electric $ 785,000.00 13.59%
National Coating and Lining Wet Well Coatings $ 47,600.00 0.82% Golden State Trucking
Services Trucking $ 50,000.00 0.87%
TOTAL $ 882,600.00 15.28%
Good Faith Efforts Requirements
Minerva utilized Approach A (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements. Minerva demonstrated that it met the GFE requirements under Approach A by listing LBE subs on Section 00 43 36 to meet the established LBE sub participation requirement and relying on self -performed contract work to meet the 35% good faith outreach approach.
Based on the foregoing, CMD has determined that Minerva has complied with the pre-award Chapter 14B requirements. Should you have any questions, or if I can be of further assistance, please do not hesitate to contact me at [email protected]