DEPARTMENT Infrastructure
AGENDA NO. 11
MEETING DATE
September 24, 2024
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Professional Services Award: Regular Calendar
Contract Manager: Mario Valdez
Award Contract No. PRO.0239, New City Distribution Division Campus at 2000 Marin Construction Management Staff Augmentation Services
Summary of
Proposed
Commission
Action:
Award Contract No. PRO.0 239, New City Distribution Division Campus at 2000 Marin Construction Management Staff Augmentation Services, to Consor PMCM, Inc., for an amount not to exceed $10,720,500 and with a duration of four years and three months , to supplement S an Francisco Public Utilities Commission Construction Management Bureau staff in overseeing the construction of the new CDD Campus at 2000 Marin Project , subject to the Board of Supervisors’ approval under San Francisco Charter Section 9.118.
Background: The San Francisco Public Utilities Commission (SFPUC) Water Enterprise City Distribution Division (CDD) oversees water distribution within the C ity limits.
CDD is responsible for the City’s water system infrastructure, operating and maintaining its reservoirs, pump stations, and approximately 1,250 miles of water pipes, managing the City’s meter program, and maintaining CDD facilities, equipment, and fleet of vehicl es. The current CDD campus, located at 1990 Newcomb Avenue, has served as CDD’s main facility for almost six decades.
Due to significant growth in service demands and challenges with maintaining operations at a facility that has exceeded its useful life, there is an acute need for the development of new facilities
to alleviate departmental overcrowding,
address building code and safety issues, eliminate inefficiencies such as decentralized locations, and accommodate the CDD’s current and future operational needs. The new facilities will be constructed at 2000 Marin Street in San Francisco on an approximately 8- acre property located off Evans Avenue with frontages on Marin Street and Cesar Chavez Street.
On June 28, 2022, by Resolution No. 22- 0125, this Commission awarded Contract No. WD -2897R to Clark Construction Group to provide construction services for the New CDD Campus at 2000 Marin Project.
On August 13, 2024, by Resolution No. 24-0176, this Commission approved the New CDD Campus at 2000 Marin Project and authorized SFPUC staff to proceed to the construction phase.
The SFPUC requires the services of a qualified construction management firm to supplement SFPUC Construction Management Bureau staff t o monitor project Agenda Title: PRO.0239, New City Distribution Division Campus at 2000 Marin Construction Management Staff Augmentation Services
Commission Meeting Date: September 24, 2024
schedule, budget, and scope and to provide quality assurance construction inspection.
Scope of Contract: The work under this contract consists of staff augmentation services for the SFPUC Construction Management Bureau for the New CDD Campus, to support Construction Management services including but not limited to construction contract administration, construction inspection, constructi on contracts management, and project controls.
Funding and Costs: Funding: Water Enterprise Capital Improvement Program , Project No. 10037249, New CDD Campus at 2000 Marin Project.
Not-to-Exceed Amount: $10,720,500
Schedule: Advertised: April 17, 2024
Estimated Notice to Proceed Date: February 2025
End Date: April 2029
Duration: 4 years and 3 months
Final Score
Summary:
Scores for the Technical Written Proposal, Diversity, Equity, and Inclusion (DEI) Submittal, Overhead and Profit Schedule (OPS), Social Impact Partnership (SIP) Submittal, and Contract Monitoring Division (CMD) Bonus, if applicable:
Firms
Technical
Written
Proposal
Score
(895)
DEI
Submittal
Score
(5)
OPS
Score
(100)
CMD
Bonus
(%)
Points
Subtotal
(1,000)
SIP
Submittal
Score
(Bonus)
(50)
Total
Score
(1,050)
Consor
PMCM, Inc. 736.675 5.000 100.000 0% 841.675 40.408 882.083 MCK
Americas,
Inc.
726.125 5.000 100.000 2% 847.748 16.835 864.583
Jacobs
Project
Management
Co.
708.288 5.000 100.000 0% 813.288 47.525 860.813
Note: Staff have rounded the above scores to the third decimal place.
Protest: On August 6, 2024, the SFPUC received a protest letter from MCK Americas, Inc. , protesting the award of Contract No. PRO.0239 to Consor PMCM, Inc. On August 13, 2024, after careful review of the argument s of the protest, the Contract Administration Bureau, in consultation with the City Attorney’s Office and the Contract Monitoring Division, deem ed th ose arguments to be without merit and denied the protest. Consor PMCM, Inc., remains the highest-ranked proposer.
Agenda Title: PRO.0239, New City Distribution Division Campus at 2000 Marin Construction Management Staff Augmentation Services
Commission Meeting Date: September 24, 2024
Local Business
Enterprise
Utilization and
Non-
Discrimination in
Contracting:
Set: The Contract Monitoring Division ( CMD) established a subconsulting requirement of 20% Local Business Enterprise (LBE) participation for this contract.
Submitted: CMD determined that Consor PMCM, Inc., complied with pre - award Chapter 14B requirements. Consor PMCM, Inc., committed to a 5 0% LBE subconsulting participation.
Environmental
Review:
On July 29, 2024 , the Planning Department approved the Final Mitigated Negative Declaration for the City Water Distribution Division Campus Project at 2000 Marin Street Project (Case Number 2022-000702ENV).
On August 13, 2024, by Resolution No. 24- 0176, this Commission adopted the Final Mitigated Negative Declaration, approved the Project and adopted findings (California Environmental Quality Act [CEQA] F indings) and a Mitigation Monitoring and Reporting Program required by the CEQA.
Work under this contract is within t he scope of the project authorized under the Final Mitigated Negative Declaration.
The Final Mitigated Negative Declaration , CEQA Findings contained in Resolution No. 24- 0176, and the Mitigation Monitoring and Reporting Program can be found here: link.
Attachments: 1. Contract Monitoring Division Memorandum
Agenda Title: PRO.0239, New City Distribution Division Campus at 2000 Marin Construction Management Staff Augmentation Services
Commission Meeting Date: September 24, 2024
City Distribution Division Campus at 2000 Marin
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires the services of a qualified construction management firm to supplement SFPUC Construction Management Bureau staff for the New City Distribution Division (CDD) Campus at 2000 Marin Project, as proposed in PRO.0239, CDD Campus at 2000 Marin Construction Management Staff Augmentation Services; and
WHEREAS, On April 17, 2024, t he SFPUC advertised a Request for P roposals, PRO.0239, for construction management staff augmentation services to monitor project schedule, budget, and scope and to provide quality assurance construction inspection; and
WHEREAS, The estimated cost of services is for an amount not to exceed $10,720,500; and
WHEREAS, Staff anticipates services to begin in February 2025 and end in April 2029, for a total contract duration of four years and three months (or 51 months); and
WHEREAS, The SFPUC and Contract Monitoring Division (CMD) staff, upon review of the proposal scores, determined that Consor PMCM, Inc., was the highest-ranked firm based on the established scoring criteria; and
WHEREAS, CMD established a subconsulting requirement of 20% Local Business Enterprise (LBE) participation for this contract, and Consor PMCM, Inc., committed to a 50% LBE subconsulting participation; and
WHEREAS, On July 29, 2024, the Planning Department approved the Final Mitigated Negative Declaration for the City Water Distribution Division Campus Project at 2000 Marin Street Project (Case Number 2022-000702ENV); and
WHEREAS, On August 13, 2024, by Resolution No. 24- 0176, this Commission adopted the Final Mitigated Negative Declaration, approved the Project and adopted findings (California Environmental Quality Act [CEQA] Findings) and a Mitigat ion Monitoring and Reporting Program required by the CEQA, and work under this contract is within the scope of the project authorized under the Final Mitigated Negative Declaration; and
WHEREAS, The Planning Department is the custodian of records, locate d in Case Number 2022- 000702ENV, at 49 South Van Ness Avenue, Suite 1400, San Francisco, California; and
WHEREAS, Staff has made the Project files, including the Final Mitigated Negative Declaration, Resolution No. 24-0176, CEQA Findings, and Mitigation Monitoring and Reporting Program available to the public and this Commission, and those files are part of the record before this Commission; and
WHEREAS, This Commission has reviewed and considered the information contained in the Final Mitigated Negative Declaration, the findings contained in SFPUC Resolution Number
24-0176, the Mitigation and Monitoring Reporting Program, and all written and oral information provided by the Planning Department, the public, relevant public agencies, SFPUC and other experts and the administrative files for the Project; and
WHEREAS, Funding for Contract No. PRO.0239, New City Distribution Division (CDD) Campus at 2000 Marin Construction Management Staff Augmentation Services , is available from Water Enterprise Capital Improvement Program, Project No. 10037249, New CDD Campus at 2000 Marin Project; now, therefore, be it
RESOLVED, This Commission has reviewed and considered the Final Mitigated Negative Declaration and the record as a whole, finds that the Final M itigated Negative Declaration is adequate for its use as the decision –making body for the Project and incorporates the CEQA Findings contained in Resolution Number 24-0176 by this reference thereto as though set forth in this Resolution; and be it
FURTHER RESOLVED, This Commission further finds that since the Final Mitigated Negative Declaration was finalized, there have been no substantial Project changes and no substantial changes in Project circumstances that would require major revisions to the Final Mitigated Negative Declaration due to the involvement of new significant environmental effects or an increase in the severity of previously identified significant impacts, and there is no new information of substantial importance that would change the conclusions set forth in them ; and be it
FURTHER RESOLVED, That this Commission hereby awards Contract No. PRO.0239, New CDD Campus at 2000 Marin Construction Management Staff Augmentation Services, to Consor PMCM, Inc., for an amount not to exceed $10,720,500, and with a duration of four years and three months , subject to the Board of Supervisors’ approval under San Francisco Charter Section 9.118.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of September 24, 2024.
Director of Commission Affairs
San Francisco Public Utilities Commission
City & County of San Francisco
London N. Breed, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
1455 Market Street, 16A Suite, San Francisco, CA 94103
Telephone (415) 581-2310 General Email [email protected]
MEMORANDUM
Date: August 13, 2024
To: Mario Valdez, SFPUC
Melissa Ng, SFPUC
From: Jovi Cuntapay-Vitin on behalf of Adriana Duran, CMD
Subject: PRO.0239 New City Distribution Division (CDD) at 2000 Marin Construction Management (CM) Staff Augmentation Services - CMD Review ____________________________________________________________________________
The Contract Monitoring Division (“CMD”) has reviewed the consultant proposals and supporting documentation and applied the appropriate rating bonuses submitted for the above referenced project. The LBE subconsulting/subcontracting requirement is 20.00% for this project.
CMD received four (4) proposals, at the bid due date, submitted by Consor PMCM, Inc., MCK Americas, Inc., Jacobs Project Management Co., and Hollins Consulting, Inc. Per SFPUC, Hollins Consulting, Inc. proposal was deemed non-responsive due to the OPS (Overhead and Profit Schedule) exceeding the contract amount. Consequently, Hollins Consulting, Inc. is not eligible for consideration in the overall evaluation process described in Section 6.2 of the RFP.
Based on thi s, CMD has determined that the remaining proposals were materially compliant with the pre-award Chapter 14B requirements.
Rating Bonus
The following is a summary of the rating bonus information:
FIRM Status, Type and Size Rating Bonus
Consor PMCM, Inc. Non-LBE N/A
M C K Americas, Inc. SF LBE-MBE (Micro) 2.00%
Jacobs Project Management Co. Non-LBE N/A
Score Sheets and Score Tabulations
The Request for Proposal (“RFP”) indicates that only the highest -ranked proposer from the written evaluation, DEI submittal, OPS evaluation and any SIP bonus points will proceed with the award of the agreement . For the three (3) short listed firms, CMD has reviewed the score sheets submitted by the panelists, the overhead profit schedule and the final score tabulations from the SFPUC. Based on this information and after the application of the LBE rating bonus, the proposers are ranked as follows:
RANK FIRM
1 Consor PMCM, Inc.
2 M C K Americas, Inc.
3 Jacobs Project Management Co.
LBE Subconsultant Participation Requirement
Consor PMCM, Inc. (“Consor”) achieved the highest score. Consor met the 20% LBE subconsultant participation requirement by listing the following LBE firms:
LBE Firm Service Status, Type
and Size
LBE
Participation
(PS: Percent
of Work (%)
and Percent
LBE (%))
Saylor Consulting
Group FCA, Estimating SF LBE-WBE
(Small) 21.00%
Salimi Management Scheduling, Office Engineering SF LBE-MBE (Micro) 18.00%
RES Engineers, Inc. Special Building Inspection SF LBE-MBE (Small) 11.00%
TOTAL: 50.00%
Consor did not list any non-LBE firms.
Good Faith Efforts Requirements
Consor utilized Approach A: (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements. Consor demonstrated that it met the GFE requirements under Approach A by exceeding the sum of the LBE subcontracting participation requirement(s) established for this project by at least 35%.
The RFP indicates that a contract will be awarded to the highest-ranked proposer. Based on the foregoing, CMD has determined that Consor have complied with the pre -award Chapter 14B requirements. Should you have any additional questions and/or concerns, please feel free to contact at [email protected].