DEPARTMENT
Infrastructure Division
AGENDA NO.
8d
MEETING DATE
October 22, 2024
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Project Manager: Yolanda Quisao
Award Contract No. WD-2883R, Millbrae Security Upgrades
Summary of
Proposed
Commission Action:
Award Contract No. WD-2883R, Millbrae Security Upgrades , to the responsible bidder that submitted the lowest responsive bid, Rodan Builders, Inc., in the amount of $8,204,000 and with a duration of 540 consecutive calendar days (approximately one year and six months), to provide security upgrades at the Millbrae Campus. This action by the Commission constitutes the Approval Action for the Project for the purposes of the California Environmental Quality Act (CEQA), pursuant to San Francisco Administrative Code section 31.04(h). The Planning Department has determined that the Project is exempt from the CEQA. The Commission will rely on that determination to make its decision on this action.
Background: San Francisco Public Utilities Commission (SFPUC) Water Enterprise Millbrae Campus requires securi ty upgrades. Incidences of unauthorized intrusion, trespassing, theft, vandalism, and physical damage in and around the property necessitate the focus on security measures . Planned s ite improvements and upgrades include perimeter fencing, electronic securi ty monitors and controls , video surveillance, and access controls and physical barriers. This project would address the security concerns and would enhance the overall physical and electronic security components of the Millbrae Campus.
Scope of Contract: The contract work location is along El Camino Real in the City of Millbrae, located in San Mateo County.
The contract work consists of:
• Replacing and realigning existing chain-link fence with new 10-foot- high embassy-style fence around the perimeter including a topper of corrugated pales that rise above the topmost rail with an outward curve and terminates with a triple pointed spear tip as shown per plans;
• Installing rolling gate with motorized operator between the visitor parking lot and the shop/yard area and replace pedestrian gates at specified locations;
• Installing high resolution cameras mounted on new fence, on lighting poles, and existing buildings;
Agenda Title: WD-2883R, Millbrae Security Upgrades
Commission Meeting Date: October 22, 2024
• Installing and integrating Milestone Systems brand digital video management system software/hardware;
• Installing Lenel access control and alarm monitoring system software/hardware and integrating with existing SFPUC Lenel infrastructure;
• Installing light emitting diodide (LED) site lighting and poles; • Installing intrusion detection devices to monitor pedestrian and vehicle gate openings; and,
• Installing access card readers and alarm monitoring devices on all interior/exterior doors per plans.
Funding and Costs: Funding Source: Project No. 10034825, Millbrae Yard Security Upgrades Engineer’s Estimate: $8,240,188
Award Amount: $8,204,000
Schedule: Estimated Notice-to-Proceed Date: February 2025 Estimated Completion Date: July 2026
Contract Duration: 540 consecutive calendar days (approximately one year and six months) (480 consecutive calendar days to Substantial Completion and an additional 60 consecutive calendar days to Final Completion)
Bid History: Advertised: March 11, 2024
Bids Received: On May 2, 2024, the SFPUC received three sealed bids. The SFPUC determined that it was in the best interest of the City and County of San Francisco to reject all bids and re-advertise.
Re-advertised: May 31, 2024
Bids Received: On June 20, 2024, the SFPUC received four sealed bids, as follows:
Bid Rank Bid
Amount
Bid
Discount
Compensable
Delay
(30 days)
Adjusted Bid Final
Rank
1. Rodan
Builders, Inc. $8,189,000 0% $15,000 $8,204,000 1
2. Anvil
Builders, Inc. $8,261,550 0% $60,000 $8,321,550 2
3. S&H
Construction,
Inc
$9,508,600 0% $30,000 $9,538,600 3
4. R&S
Construction
Management,
Inc.
$11,085,750 10% $60,000 $10,031,175 4
Because the SFPUC anticipates that potential unforeseen conditions or other factors outside of the contractor’s control may impact the schedule, Staff Agenda Title: WD-2883R, Millbrae Security Upgrades
Commission Meeting Date: October 22, 2024
included a requirement in the Invitation for Bids for bidders to provide a daily compensable time extension rate. At the bid opening, Staff announced t hat SFPUC would use the value of 30 days to calculate the Compensable Delay bid adjustment amount. Staff used the daily rate in each bid to determine the total Compensable Delay value shown in the table above by multiplying the bidder’s daily rate times 30. The Adjusted Bid value in the table above is the sum of the Base Bid and Compensable Delay less any applicable Local Business Enterprise bid discount . Staff used the Adjusted Bid value to compare and rank the bids to determine the lowest bidder. However, the contract award amount is the Base Bid value (not the Adjusted Bid value) and, if the Commission awards the Contract, the bidder’s daily compensable delay rate will become a term of the Contract.
Application of San Francisco Administrative Code Chapter 14B bid preferences did not change the final ranking of the low bidder.
Environmental
Review:
On November 20, 2017, the San Francisco Planning Department determined the Project to be categorically exempt from environmental review under the CEQA Guidelines section 15301, Class 1 (Existing Facilities) under Case
Number 2017-014580ENV.
Modifications to the Project under Contract No. WD-2883R include the realignment of existing fences and installation of new fences; construction of a retaining wall and gate; installation of lighting, communications, and other security measures; and removal of landscaping and trees. On October 7, 2024, under Case Number 2017- 014580ENV
and pursuant to San Francisco
Administrative Code subsection 31.08(i), the Planning Department determined that these modifications are not substantial, and the modified project remains categorically exempt und er the CEQA and does not require further environmental review.
The exemption determination can be found here: link.
This action by the Commission constitutes the Approval Action for the Project for the purposes of the CEQA, pursuant to San Francisco Administrative Code section 31.04(h).
Local Business
Enterprise
Participation and
Non-Discrimination
in Contracting:
The Contract Monitoring Division established a 10% Local Business Enterprise (LBE) subcontracting requirement for this contract. The contractor committed to a 20.72% LBE participation with its bid submittal.
Attachment(s): 1. Contract Monitoring Division Memorandum Agenda Title: WD-2883R, Millbrae Security Upgrades
Commission Meeting Date: October 22, 2024
LOCATION MAP
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) Water Enterprise identified the need to install critical security infrastructure enhancements at Millbrae Campus; and
WHEREAS, On May 31 , 2024, SFPUC advertised Contract No. WD-2883R, Millbrae Security Upgrades; and
WHEREAS, The Engineer’s Estimate is $8,240,188 for this construction work to enhance security at Millbrae Campus; and
WHEREAS, The contract duration is 540 consecutive calendar days; and
WHEREAS, On June 20, 2024, SFPUC received and publicly opened four bids; and
WHEREAS, SFPUC staff and Contract Monitoring Division review ed the bids and the application of bid preferences and have determined that Rodan Builders, Inc., is the responsible bidder that submitted the lowest responsive bid; and
WHEREAS, Contract Monitoring Division established 10% Local Business Enterprise (LBE) subcontracting requirement for this contract, and Rodan Builders, Inc., committed to a
20.72% LBE participation in its bid submittal; and
WHERAS, On November 20, 2017, the San Francisco Planning Department determined the Project to be categorically exempt from environmental review under the CEQA Guidelines section 15301, Class 1 (Existing Facilities) under Case Number 2017-014580ENV; and
WHEREAS, On October 7, 2024, under Case Number 2017-014580ENV and pursuant to San Francisco Administrative Code subsection 31.08(i), the Planning Department determined that Project modifications are not substantial, and the modified project remains categorically exempt under the CEQA and does not require further environmental review; and
WHEREAS, Funds are available from Project No. 10034825, Millbrae Yard Security Upgrades; now, therefore, be it
RESOLVED, That this Commission hereby awards Contract No. WD-2883R, Millbrae Security Upgrades, in the amount of $8,204,000, for a duration of 540 consecutive calendar days, to the responsible bidder that submitted the lowest responsive bid, Rodan Builders, Inc.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of October 22, 2024.
Director of Commission Affairs
San Francisco Public Utilities Commission
City & County of San Francisco
London N. Breed, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
1455 Market Street, Suite 16A, San Francisco, CA 94103 Telephone (415) 554-0630
MEMORANDUM
Date: July 18, 2024
To: Yolanda Quisao, Project Manager, SFPUC
From: Katherine Mundhenk, Contract Compliance Officer-II, CMD
Subject: CMD Review -- WD-2883R -- Millbrae Security Upgrades
The Contract Monitoring Division (“CMD”) has reviewed the bids submitted for the above referenced project, applied the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre- award requirements. The Micro/Small-LBE subcontracting participation requirement is 10%1 for this project. Below is a summary of CMD’s review.
Bid Discount
Firm LBE
Status
Base
Bid
Compensable
Delay
Bid
Discount
Adjusted Bid with
Compensable Delay
(with Bid Discount
applied)
Rodan
Builders, Inc.
Non-
LBE $8,189,000.00 $15,000.00 Not
Applicable $8,204,000.00
Anvil Builders
Inc.
Non-
LBE $8,261,550.00 $60,000.00 Not
Applicable $8,321,550.00
S&H
Construction
Inc.
Non-
LBE $9,508,600.00 $30,000.00 Not
Applicable $9,538,600.00
R&S
Construction
Management,
Inc.
SF LBE-
MBE
(Micro) $11,085,750.00 $60,000.00 10% =
$1,114,575.00 $10,031,175.00
1 The LBE sub requirement is below 20% due to specialized scopes of work for security equipment, such as Lenel access card readers, alarm monitoring system, and Milestone video surveillance. There are manufacturer specific certifications that the electrical contractor would need to have in order to install and commission the security devices.
LBE Subcontracting Participation Requirement
Rodan Builders, Inc. (“Rodan”) is the lowest responsive bidder. Rodan met the 10% Micro/Small-LBE subcontracting requirement by listing the following Micro/Small-LBE firm on Section 00 43 36 (Subcontractor List):
LBE
Subcontractor
Scope of
Work
LBE Status,
Type and Size Listed Amount LBE-Credited
Amount
Credited
Participation
Armour Fence Security
Fencing
SF LBE-OBE
(Micro) $1,070,315.32 $1,070,315.32 13.07%
Leyder Electric
LLC
Electrical &
Low Voltage
SF LBE-MBE
(Micro) $731,899.21 $626,059.21* 7.65%
TOTAL $1,802,214.53 $1,696,374.53 20.72%
* On CMD Form 6, Leyder has indicated that is further subcontracting to a non-LBE firm for $105,840.00.
Rodan also listed the following non-LBE subcontractors on Section 00 43 36.
Subcontractor Scope of Work Listed Amount Participation O'Grady Paving, Inc. Grading & Paving Non-LBE $195,000.00 Siemens Security & Access Controls
Parts & Programming Non-LBE $297,890.00
TOTAL $492,890.00
Good Faith Efforts Requirements
Rodan met the Good Faith Efforts (“GFE”) Requirements through Approach B: (Inclusion of Micro-LBE) on CMD Form 2B by listing the Micro-LBE firm: Leyder Electric LLC.
Based on the foregoing, CMD has determined that Rodan has complied with the pre-award Chapter 14B requirements. Should you have any questions, or if I can be of further assistance, please do not hesitate to contact me at 415-551-4335.
.