DEPARTMENT
Infrastructure Division
AGENDA NO.
7b
MEETING DATE
November 12, 2024
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract/Project Manager: Carman Luk
Award Contract No. WW-740, Various Large Diameter Sewer Inspection No. 2
Summary of
Proposed
Commission Action:
Award Contract No. WW-740, Various Large Diameter Sewer Inspection No. 2, to the responsible bidder that submitted the lowest responsive bid, Pipe & Plant Solutions, Inc., in the amount $2,947,000 and with a duration of 425 consecutive calendar days (approximately 1 year and 2 months), to inspect and clean large diameter sewers and laterals and to complete post -processing videos coding.
Background: The San Francisco Public Utilities Commission (SFPUC) Wastewater Enterprise’s (WWE) must inspect sewers to ensure a state of good repair. The WWE Collection System Division (CSD) has identified sewers in this project in need of inspection based on age, size, hydraulic capacity, and/or location.
The purpose of this contract is to provide inspection services of these existing sewers to supplement WWE CSD staff’s on -
going inspection work. The
cleaning and inspection work will assist with the ongoing inspections/data gathering necessary for SFPUC WWE's Collection System Asset Management Program.
The contractor will perform large diameter sewer main inspection work, and as-needed cleaning for the purposes of inspection and condition assessment, in a cost-effective and time-efficient manner.
Scope of Contract:
The scope of work under this contract consists of inspection and as -needed cleaning of existing sewers using automated camera and camera inspection and multi -sensor robotic inspection (sonar/lidar). The work is at various locations within the City and Coun ty of San Francisco as shown on the attached location map and list of inspection locations.
The contract work consists of:
• Mobilization and demobilization,
• Traffic control,
• Camera inspection and/or multi- sensor robotic inspections of approximately 32,285 linear feet of existing main sewers equal to and larger than 36 inches in diameter,
• Camera inspection of sewer laterals,
• and, a s-needed cleaning and debris removal, including handling, testing, transportation and disposal of collected debris to an Agenda Title: Award Contract No. WW-740, Various Large Diameter Sewer Inspection No. 2 Commission Meeting Date: November 12, 2024
appropriate disposal site.
Funding and Costs: Funding Source : Project No. 10041077, WW -740 LD Sewer Inspection No.2
Engineer’s Estimate: $3,300,000
Award: $2,947,000
Schedule: Estimated Notice-to-Proceed Date: February 2025 Estimated Completion Date: April 2026
Contract Duration: 425 consecutive calendar days (365 consecutive calendar days to Substantial Completion and an additional 60 consecutive calendar days to Final Completion)
Bid History:
Advertised: July 23, 2024
Bids Received: SFPUC received and publicly opened bids from two firms on August 29, 2024.
Bid
Rank
Bid
Amount
Bid
Preference
Compensable
Delay
Adjusted
Bid
Final
Rank
1. Pipe
and Plant
Solutions,
Inc.
$2,947,000 Not
eligible
$60 $2,947,060 1
2. RedZone
Robotics,
Inc.
$3,831,925 Not
eligible
$30,000 $3,861,925 2
Because the SFPUC anticipates that potential unforeseen conditions or other factors outside of the contractor’s control may impact the schedule, Staff included a requirement in the Invitation for Bids for bidders to provide a daily compensable time extensi on rate. At the bid opening, Staff announced that SFPUC would use the value of a 60 -day compensable delay to calculate the Compensable Delay amount bid adjustment. Staff used the daily rate in each bid to determine the total Compensable Delay value shown i n the table by multiplying the bidder’s daily rate times 60. The Adjusted Bid value in the table is the sum of the Base Bid and Compensable Delay less any applicable LBE bid discount. Staff used the Adjusted Bid value to compare and rank the bids to determ ine the lowest bidder. However, the c ontract award amount is the Base Bid value (not the Adjusted Bid value) and, if the Commission awards the Contract, the bidder’s daily compensable delay rate will become a term of the Contract.
Application of bid prefe rences in accordance with Chapter 14B of the San Agenda Title: Award Contract No. WW-740, Various Large Diameter Sewer Inspection No. 2 Commission Meeting Date: November 12, 2024
Francisco Administrative Code did not change the final ranking of the low bidder.
Environmental
Review:
This action does not constitute a “project” under the California Environmental Quality Act Guidelines section 15378(a) because there would be no physical change in the environment.
Local Business
Enterprise
Utilization and Non-
Discrimination in
Contracting:
The Contract Monitoring Division established a n 8% Local Business Enterprise (LBE) su bcontracting requirement for this contract. The contractor’s bid committed to 10.82% LBE participation.
Attachment(s): 1. Contract Monitoring Division Memo
2. WW-740 Sewer Inspection Locations
Agenda Title: Award Contract No. WW-740, Various Large Diameter Sewer Inspection No. 2 Commission Meeting Date: November 12, 2024
San Francisco Public Utilities Commission
WW-740 – Various Large Diameter Sewer Inspection No. 2
Main Sewers
Inspection
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) performs cleaning, debris removal, and inspection of existing sewer lines to identify locations with a high risk of potential failure based on asset age, size, hydraulic capacity, and/or location; and
WHEREAS, On July 23, 2024, SFPUC advertised Contract No. WW-740, Various Large Diameter Sewer Inspection No. 2; and
WHEREAS, The Engineer’s Estimate is $ 3,300,000 for this construction work to inspect the existing sewers at the locations within the City and County of San Francisco; and
WHEREAS, The contract duration is 425 consecutive calendar days; and
WHEREAS, On August 29, 2024, SFPUC received and publicly opened two bids; and
WHEREAS, SFPUC staff and Contract Monitoring Division (CMD) review ed the bids and the application of bid preferences and have determined that Pipe & Plant Solutions, Inc., is the responsible bidder with the lowest responsive bid; and
WHEREAS, CMD established an 8% Local Business Enterprise (LBE) subcontracting requirement for this contract, and Pipe & Plant Solutions, Inc., committed to 10.82% LBE participation in its bid submittal; and
WHEREAS, This action does not constitute a “project” under the California Environmental Quality Act Guidelines section 15378(a) because there would be no physical change in the environment; and
WHEREAS, Funds are available from Project No. 10041077, WW-740 LD Sewer Inspection No. 2; now, therefore, be it
RESOLVED, That this Commission hereby awards Contract No. WW-740, Various Large Diameter Sewer Inspection No. 2, in the amount of $2,947,000, and with a duration of 425 consecutive calendar days , to the responsible bidder that submitted the lowest responsive bid, Pipe & Plant Solutions, Inc.
I hereby certify that the foregoing resolution was adopted by the Public Utilities Commission at its meeting of November 12, 2024.
Director of Commission Affairs
San Francisco Public Utilities Commission
City & County of San Francisco
London N. Breed, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
1455 Market Street, 16A Suite, San Francisco, CA 94103
Telephone (415) 581-2310 General Email [email protected]
MEMORANDUM
Date: September 23, 2024
To: Carman Luk, SFPUC
From: Adriana Duran, on behalf of Jason Chow, CMD
Subject: WW-7 40 Large Diameter Sewer Inspections No.2 – CMD Award Memo
The Contract Monitoring Division (“CMD”) has reviewed the bids submitted for the above referenced project, applied the appropriate bid discounts, and determined responsiveness to the Chapter 14B pre -award requirements. The Micro/Small -LBE subcontracting pa rticipation requirement is 8% for this project. The LBE sub requirement is less than 20%, for the following reason. The scope of work for large diameter sewer inspections includes specialized cleaning and multi-sensor video inspection, in addition to the specialized nature of the equipment and experience/qualifications/certifications required. Below is a summary of CMD’s review.
Bid Discount
Bidder LBE Status,
Type and Size Base Bid LBE Bid
Discount
Adjusted Bid
with
Compensable
Delay and LBE
Bid Discount
Pipe and Plant
Solutions, Inc. Non-LBE $2,947,000.00 Not
eligible $2,972,060.00
RedZone Robotics,
Inc. Non-LBE $3,831,925.00 Not
eligible $3,861,925.00
LBE Subcontracting Participation Requirement
Pipe and Plant Solutions, Inc. (“ PPSI”) is the lowest responsive bidder. PPSI met the 8% Micro/Small LBE subcontracting requirement by listing the following Micro/Small LBE firm on Section 00 43 36 (Subcontractor List):
Subcontractor Scope of
Work
LBE Status,
Type and
Size
Listed
Amount
Credited
Amount
Credited
Participation
DR Traffic
Control
Traffic
Control
SF LBE-MBE
(Micro) $319,000 $319,000 10.82%
TOTAL $319,000 $319,000 10.82%
PPSI did not list any non-LBE subcontractors on Section 00 43 36.
City & County of San Francisco
London N. Breed, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
1455 Market Street, 16A Suite, San Francisco, CA 94103
Telephone (415) 581-2310 General Email [email protected]
Good Faith Efforts Requirements
PPSI utilized Approach A (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements. PPSI demonstrated that it met the GFE requirements under Approach A by exceeding the sum of the LBE subcontracting participation requirement established for this project by at least 35%.
Based on the foregoing, CMD has determined that PPSI has complied with the pre -award Chapter 14B requirements. Should you have any questions, or if I can be of further assistance, please do not hesitate to contact me at [email protected].
WW-740 – Sewer Inspection locations
On Street From Street To Street
17th Street
Guerrero St Dolores St
Albion St Dearborn St
Abbey St Church St
Church St Sanchez St
Abbey St Church St
Folsom St Shotwell St
South Van Ness Ave Capp St
Capp St Mission St
Mission St Hoff St
Treat Ave Folsom St
Dolores St Abbey St
Guerrero St Dolores St
Treat Ave Folsom St
Mission St Hoff St
Hoff St Valencia St
Valencia St Albion St
Dearborn St Guerrero St
Shotwell St South Van Ness Ave
Hoff St Valencia St
Taylor
Street
North Point St Beach St
Bay St North Point St
Mason
Street
Bay St North Point St
North Point St Beach St
Beach Street
Stockton St Powell St
Mason St Taylor St
Stockton St Powell St
Grant Ave \ The Embarcadero Stockton St
Powell St Mason St
6th Street
Folsom St Shipley St
Mission St Minna St
Brannan St \ I-280 Northbound \ I-280
Southbound
Bluxome St
Bluxome St Townsend St
Howard St Tehama St
Natoma St Howard St
Bryant St Brannan St \ I-280 Northbound \ I-
280 Southbound
Clementina St Folsom St
Clara St Harrison St
Harrison St Ahern Way
Ahern Way Bryant St
Tehama St Clementina St
Clementina St Folsom St
Jessie St Mission St
On Street From Street To Street
6th Street
Golden Gate Ave \ Market St \ Taylor
St Stevenson St
Stevenson St Jessie St
Bryant St
Brannan St \ I-280 Northbound \ I-
280 Southbound
Folsom St Shipley St
Natoma St Howard St
Minna St Natoma St
Bryant St
Brannan St \ I-280 Northbound \ I-
280 Southbound
Ahern Way Bryant St
Clara St Harrison St
Shipley St Clara St
Brannan St \ I-280 Northbound \ I-280
Southbound Bluxome St
Brannan
Street
06th St \ I-280 Northbound \ I-280
Southbound Harriet St
I-280
Northbound I-280 N Off Ramp
06th St \ Brannan St \ I-280
Southbound
I-280 N Off
Ramp I-280 Northbound
05th St \ I-280 S On Ramp \ King
St
King Street 05th St \ I-280 N Off Ramp \ I-280 S
On Ramp Berry St
Folsom
Street
06th St Harriet St
Sherman St Moss St
Columbia Square St Russ St
Harrison
Street
06th St Harriet St
Columbia Square St Sherman St
Harriet St Columbia Square St
Sherman St 07th St
Harrison St Ahern Way
Turk Street
Taylor St Jones St
Jones St Leavenworth St
Hyde St Dodge St
Leavenworth St Hyde St
Fell St Scott St Divisadero St
Divisadero St Broderick St
Scott St Page St Oak St
Page St Pierce St Scott St
Pierce St Haight St Page St
Waller St Haight St
On Street From Street To Street
Waller St Potomac St Pierce St
Pierce St Carmelita St
Steiner St Duboce Ave Hermann St
Sanchez St Duboce Ave 14th St
Duboce
Ave Sanchez St Steiner St
14th St
Church St Belcher St \ Boynton Ct
Market St Church St
Church St Belcher St \ Boynton Ct
Dolores St Landers St
Landers St Market St
Dolores St Landers St
Landers St Market St
Belcher St \ Boynton Ct Sanchez St
Church St Belcher St \ Boynton Ct