DEPARTMENT Water Enterprise
AGENDA NO.
10 MEETING DATE
February 25, 2025
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Regular Calendar
Contract/Project Manager: Cheryl Sperry
Approve Amendments No. 1 to Contract Nos. PRO.0231.A-D, Specialized and Technical As-Needed Services, to Increase the Contract Amount
Summary of Proposed
Commission Action:
Approve Amendments No. 1 to Contract Nos. PRO.0231.A-D, Specialized and Technical As -Needed Services, with Stantec/JHCE Joint Venture (JV) (PRO.0231.A), MMD JV (PRO.0231.B), AECOM/WRE JV (PRO.0231.C), and Lee Incorporated (PRO.0231.D), increasing each contract amount by $5,500,000 to address the higher than anticipated contract usage rate, due to an increased need for consulting resources with highly specialized skillsets , as well as an increased need for significant changes to infrastructure and asset management practices, and environmental and regulatory requirements, for a new total not- to-exceed contract amount of $13,000,000 for each contract , with no increase to the contract duration, subject to the Board of Supervisors approval pursuant to Charter Section 9.118.
Background: In 2023, the San Francisco Public Utilities Commission (SFPUC) retained qualified consultants to assist the Hetch Hetchy Water and Power division with operations and maintenance support, including asset management services, and engineering services, limited to condition assessment, capital planning, and needs assessment for assets spanning from Tuolumne County to the San Francisco Bay Area.
On June13, 2023, by Resolution No. 23-0114 , this Commission awarded Contract Nos. PRO.0231.A -D, Specialized and Technical As -Needed Services, to Stantec/JHCE JV (PRO.0231.A), MMD JV (PRO.0231.B), AECOM/WRE JV (PRO.0231.C), and Lee Incorporated (PRO.0231.D), each for an amount not-to-exceed $7,500,000 and with a duration of five years, to provide specialized and technical as-needed services.
Scope of Contract: The contract work locations span from Tuolumne County to the San Francisco Bay Area.
The contract work will provide as -needed specialized and technical support services to the operating division in the following areas:
• Water services (e.g., water supply, storage, delivery, conveyance, Agenda Title: PRO.0231.A-D, Specialized and Technical As-Needed Services Commission Meeting Date: February 25, 2025
water quality, water treatment, wastewater treatment, and engineering planning services)
• Power Services (e.g., powerhouse equipment,
controls/communication, transmission and distribution, and engineering planning services)
• Operations and Maintenance Services (e.g., asset management, land management, security, environmental and regulatory compliance, hazardous materials and waste, condition assessment, project prioritization, and on-site operational client engagements)
Amendments to the
Contract:
Recommended Amendment No. 1 : Staff recommends Commission approval of Amendment s No. 1 to increase each contract amount by $5,500,000, to address the higher than anticipated contract usage rate, due to an increased need for consulting resources, for a total not-to-exceed amount of $13,000,000 per contract, with no change to the contract duration.
Funding and Costs: Funding Source:
Hetch Hetchy Water and Power Operating, Programmatic and Capital budgets.
Original Not-to-Exceed Amount: $7,500,000 (per contract) Proposed Amendment No. 1: $5,500,000, (per contract)
Total Not-To-Exceed Contract Amount: $13,000,000 (per contract)
Schedule: Original Duration: five years (per contract)
Proposed Amendment No. 1: no change (per contract)
Total Duration: five years (per contract)
Environmental
Review:
Amendment of this as-needed contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment. The SFPUC will not authorize the contractor to commence any work under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed.
Local Business
Enterprise Utilization
and Non-
Discrimination in
Contracting:
The Contract Monitoring Division (CMD) established a 20% Local Business Enterprise (LBE) subcontracting requirement for each contract.
Stantec/JHCE JV , MMD JV, AECOM/WRE JV, and Lee Incorporated committed to LBE subcontractor participation of 22.5%, 21%; 20% and 21%, respectively with their proposals, and these amounts remain unchanged.
Agenda Title: PRO.0231.A-D, Specialized and Technical As-Needed Services Commission Meeting Date: February 25, 2025
Attachment(s): CMD Modification Memos (PRO.0231.A-D)
Agenda Title: PRO.0231.A-D, Specialized and Technical As-Needed Services Commission Meeting Date: February 25, 2025
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires the services of consultants to assist the Hetch Hetchy Water and Power division with operations and maintenance support, including asset management services, and engineering services, limited to condition assessment, capital planning, and needs assessment for assets spanning from Tuolumne County to the San Francisco Bay Area.
WHEREAS, On June 13, 2023, by Resolution No. 23- 0114, this Commission awarded Contract Nos. PRO.0231.A-D, Specialized and Technical As-Needed Services, each for an amount not-to-exceed of $7,500,000 and each with a duration of five years , to Stantec/JHCE JV (PRO.0231.A), MMD JV (PRO.0231.B), AECOM/WRE JV (PRO.0231.C), and Lee Incorporated (PRO.0231.D); and
WHEREAS, Staff recommends that this Commission approve Amendment s No. 1 to Contract Nos. PRO.0231.A-D, Specialized and Technical As -Needed Services, to increase each contract by $5,500,000, to address the higher than anticipated contract usage rate, due to an increased need for consulting resources , for a total not -to-exceed amount of $13,000,000 per contract, with no change to the contract duration; and
WHEREAS, The Contract Monitoring Division established a 20% Local Business Enterprise (LBE) subcontracting requirement these contracts, Stantec/JHCE JV, MMD JV, AECOM/WRE JV, and Lee Incorporated committed to LBE subcontractor participation of 22.5%, 21%; 20% and 21%, respectively with their proposals, and these amounts remain unchanged; and
WHEREAS, Amendment of these as-needed contracts does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment and the SFPUC will not authorize the contractor to commence any work under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed; and
WHEREAS, Funds for these contracts are available from current and future appropriations to Hetch Hetchy Water and Power’s Operating, Programmatic and Capital budgets; now, therefore, be it
RESOLVED, That this Commission hereby approves Amendments No. 1 to Contract Nos.
PRO.0231.A-D, Specialized and Technical As -Needed Services , with Stantec/JHCE JV (PRO.0231.A), MMD JV (PRO.0231.B), AECOM/WRE JV (PRO.0231.C), and Lee Incorporated (PRO.0231.D), increasing each contract by $5,500,000, for a total not-to-exceed contract amount of $ 13,000,000 per contract, with no change to the per contract duration of five years, subject to the Board of Supervisors approval pursuant to Charter Section 9.118.
I hereby certify that the foregoing resolution was adopted by the San Francisco Public Utilities Commission at its meeting of February 25, 2025.
Director of Commission Affairs
San Francisco Public Utilities Commission