DEPARTMENT
Infrastructure Division
AGENDA NO.
6c
MEETING DATE
March 11, 2025
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract Manager: Judy Chin
Approve Modification No. 1 to Job Order Contract No. JOC-97, General Engineering (A License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties,
Summary of Proposed
Commission Action:
Approve Modification No. 1 to Job Order Contract No. JOC-97, General Engineering (A License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties, with Ground Control Inc., to increase the contract not-to-exceed amount by $ 2,500,000, for a revised not -to-exceed contract amount of $7,500,000, and to increase the contract duration by three years, for a total contract duration of five years, to provide additional time and capacity for facility and asset improvements.
Background: A Job Order Contract (JOC) is an indefinite quantity , task-order based contract that enables the San Francisco Public Utilities Commission (SFPUC) to complete tasks quickly and efficiently on an as-needed basis under a single, competitively bid construction contract using published pre-set unit prices.
The SFPUC has used Job Order Contracts for a wide range of construction activities including general building construction and general engineering construction, specialized electrical work in power turbines and switchyards, spot sewer repair, marine related services, lighting upgrades, repair of heating, ventilation, and air conditioning systems, and energy efficiency retrofits.
The not -to-exceed amount of this c ontract is $ 5,000,000. Under San Francisco Administrative Code s ection 6.62, the Commission may increase the maximum contract value by up to 150% of the original contract value (an additional $2,500,000) for a total potential maximum contract amount of $7,500,000.
The duration of this c ontract is two years . Under San Francisco Administrative Code section 6.62, the Commission may extend the term to a maximum duration of five years. The SFPUC may not issue any new task orders under this c ontract after four years from the date the Controller certifies the availability of funds for this contract.
On August 22, 2023, by Resolution No. 23-0149, the Commission awarded Job Order Contract No. JOC- 97, General Engineering (A License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties, Agenda Title: JOC-97, General Engineering (A License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties,
Commission Meeting Date: March 11, 2025
to Ground Control Inc. , with an original contract not-to-exceed amount of $5,000,000 and an original contract duration of two years.
Scope of Contract: The contract work locations are San Francisco, San Mateo, Santa Clara, and Alameda counties. The scope of work for potential task orders consists of:
• Concrete;
• Construction Traffic Control;
• Earthwork and Paving;
• Electrical;
• General Engineering;
• Landscape;
• Lenel Systems Integration;
• Painting and Waterproofing;
• Pipeline;
• PLC Systems Integrator;
• Tree Service;
• Well Drilling; and
• Well Pump Repair.
Modifications to the
Contract:
Recommended Modification No. 1: Staff recommends Commission approval to increase the contract not-to-exceed amount by $2,500,000, for a revised contract not-to-exceed amount of $7,500,000, and to increase the contract duration by three years, for a total contract duration of five years, to provide additional time and capacity for facility and asset improvements such as concrete, construction traffic c ontrol, earthwork and p aving, electrical, general e ngineering, landscape, Lenel s ystems integration, painting and waterproofing, pipeline, programable logic controller systems integrator, tree service, well drilling, and well pump repair for the SFPUC Operations and Bureaus.
Funding and Costs: Funding: Staff encumbers f unds for each task order concurrently with issuance of Notice-to-Proceed. The SFPUC Operations and Bureaus requesting work provide the funding for each task order.
Original Not-to-Exceed Award Amount: $5,000,000
Recommended Modification Amount: $2,500,000
Total Proposed Not-to-Exceed Contract Amount: $7,500,000
Schedule: Certification Date: September 29, 2023
Original Duration: Two years
Recommended Modification: Three years
Total Proposed Contract Duration: Five years
Local Business
Enterprise Utilization
and Non-
The Contract Monitoring Division (CMD) established a Local Business Enterprise (LBE) subcontracting requirement of 16% for this contract.
Agenda Title: JOC-97, General Engineering (A License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties,
Commission Meeting Date: March 11, 2025
Discrimination in
Contracting:
Ground Control Inc. , committed to 31% LBE subcontractor participation with its bid submittal, and this amount remains unchanged.
Attachment: 1. CMD Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires as-needed construction for a wide range of construction activities to support its facilities, including general building construction and general engineering construction, specialized electrical work in power turbines and switchyards, spot sewer repair, marine related services, lighting upgrades , repair of heating, ventilation, and air conditioning systems, and energy efficiency retrofits, and the SFPUC typically utilizes a Job Order Contract (JOC) to perform this work; and
WHEREAS, On August 22, 2023, by Resolution No. 23-0149, this Commission awarded Job Order Contract No. JOC-97, General Engineering (A License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties, to Ground Control Inc.; and
WHEREAS, The contract certification date was September 29, 2023; and
WHEREAS, The original contract not-to-exceed amount was $5,000,000 and the original contract duration was two years; and
WHEREAS, Staff recommends approval of Modification No. 1 to increase the contract not-to-exceed amount by $2,500,000, for a revised contract not-to-exceed amount of $7,500,000, and to increase the contract duration by three years , for a total contract duration of five years , to provide additional time and capacity for facility and asset improvement s such as concrete, construction traffic control, earthwork and paving, electrical, general engineering, landscape, Lenel systems integration, painting and waterproofing, pipeline, PLC systems integrator, tree service, well drilling, and well pump repair for Operations and Bureaus; and
WHEREAS, The Contract Monitoring Division established a Local Business Enterprise (LBE) subcontracting requirement of 16% for this contract, Ground Control Inc., committed to 31% LBE subcontractor participation with its bid submittal, and this amount remains unchanged; and
WHEREAS, Funds will be available from various SFPUC Enterprise funds when task orders are issued; now, therefore, be it
RESOLVED, That this Commission hereby approves Modification No. 1 to Job Order Contract No. JOC-97, General Engineering (A License) Construction, San Francisco, San Mateo, Santa Clara, and Alameda Counties, with Ground Control Inc., increasing the contract not -to- exceed amount by $2,500,000, for a revised contract not-to-exceed amount of $7,500,000, and increasing the contract duration by three years, for a total contract duration of five years.
I hereby certify that the foregoing resolution was adopted by the San Francisco Public Utilities Commission at its meeting of March 11, 2025.
Director of Commission Affairs
San Francisco Public Utilities Commission
City & County of San Francisco
Daniel Lurie, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
1155 Market Street, 4th Floor, San Francisco, CA 94103
Telephone (415) 581-2310 General Email [email protected]
MEMORANDUM
Date: January 22, 2025
To: Judy Chin, SFPUC
Jennifer Walker, SFPUC
From: Adriana Duran, CMD
Subject: CMD Modification No. 1 for JOC-97 General A-license, General Engineering San Francisco, Santa Clara, San Mateo, and Alameda Counties
SFPUC has requested to modify the above referenced contract by $2,500,000 for a total agreement amount of $7,500,000, and with a time extension of three (3) years, for a total contract duration of not -to-exceed five (5) years. According to recent communications with the SFPUC, the scope of work for Modification No.1 is being proposed for additional time and capacity for facility and asset improvements such as: Concrete, Construction Traffic Control Services, Earthwork and Paving, electrical, general enginee ring, landscape, Lenel systems integration, Pipeline, Tree Service, Well Drilling and Well Pump Repair.
The LBE subcontracting participation requirement established for this contract is 16%. The LBE subcontracting participation requirement applies to the entire contract including any modifications, change orders and amendments.
The LBE participation reflected on the Prime Contractor’s, Ground Control Inc. (“GCI”), Se ction 00 43 36 at the time of bid is as follows:
Subcontractor Scope of Work
LBE Status,
Type and
Size
Listed & Credited
Participation
Red Dipper, Inc. Electrical, Lenel
Systems, PLC
Systems (Partial)
SF LBE-MBE
(Micro)
$550,000 11%
De Haro Ramirez
Group
Concrete SF LBE-MBE
(Small)
$0.00i 0%
Ronan Construction,
Inc.
Paving (Partial) SF LBE-OBE
(Micro)
$200,000 4%
Catmex Landscaping, Lenel
Systems, PLC
Systems (Partial)
SF LBE-MBE
(Micro)
$800,000 16%
TOTAL $1,550,000 31%
As of January 13, 2025, GCI invoiced $1,690,383.16 per SOLIS. The Micro/Small LBE participation achieved by GCI is as follows:
Subcontractor Scope of
Work
LBE Status,
Type and Size
Participation To-Date
(NOT including Modification No. 1)
Invoiced Paid
Red Dipper, Inc. Electrical, Lenel
Systems, PLC
Systems
(Partial)
SF LBE-MBE
(Micro)
$0.00 $0.00
De Haro Ramirez
Group
Concrete SF LBE-MBE
(Small)
$0.00 $0.00
Ronan Construction,
Inc.
Paving (Partial) SF LBE-OBE
(Micro)
$0.00 $0.00
Catmex Landscaping,
Lenel Systems,
PLC Systems
(Partial)
SF LBE-BE
(Micro)
$0.00 $0.00
TOTAL 0.00% 0.00%
According to GCI and confirmed by SFPUC, Catmex, Red Dipper, Inc. (“RDI”), and Ronan Construction Inc. have not been utilized to perform landscaping, Electrical or Paving so far .
Therefore, no invoices are submitted and reflected in SOLIS yet – see table above. GCI is required to make good faith efforts to utilize LBEs for any scopes of work, or portions thereof, which can reasonably be subcontracted throughout the life of the agreement on future task orders.
GCI confirmed that it will remain committed to meet their 31% LBE commitment. GCI anticipates meeting its commitment, as follows:
Subcontractor Scope of Work
LBE Status,
Type and
Size
Projected Participation
(including Modification
No. 1)
Red Dipper, Inc. SF LBE-WBE
(Micro)
$825,000 11%
De Haro Ramirez Group SF LBE-OBE
(Micro)
$300,000 4%
Ronan Construction, Inc. SF LBE-OBE
(Micro)
$300,000 4%
Catmex $1,200,000 16%
TOTAL $2,625,000 31%
Going forward, to ensure compliance with the Chapter 14B post-award requirements, SFPUC and GCI will continue to notify and obtain CMD approval for any proposed subcontractor additions and/or substitutions throughout the term of this contract as well as any changes to the scope of
work and the information provided to CMD . CMD will review this information to determine and facilitate progress towards the project’s LBE subcontracting requirement. Contingent upon the conditions set forth above, CMD approves this modification. Should you have any questions and/or concerns regarding the above, I can be reached at [email protected].
i Per the Contractors State License Board, “A general building contractor shall not take a subcontract involving trades other than framing or carpentry, unless the subcontract requires at least two unrelated trades or crafts other than framing or carpentry, or unless the general building contractor holds the appropriate license classification.” Ground Control did not receive LBE credit for listing De Haro Ramirez Group as De Haro Ramirez Group is only CMD LBE Certified in General Building Contracting (B) and is only listed to perform one scope of work.