DEPARTMENT
Infrastructure Division
AGENDA NO.
6b
MEETING DATE
March 11, 2025
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract Manager: Judy Chin
Award Job Order Contract No. JOC-109R, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy
Summary of Proposed
Commission Action:
Award Job Order Contract No. JOC-109R, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy, in the amount not-to-exceed $5,000,000, with a guaranteed minimum task order opportunity amount of $5 0,000, and a duration of four years , to the responsible bidder tha t submitted the lowest responsive bid, Njirich & Sons Inc., to perform A -licensed general engineering construction work on San Francisco Public Utilities Commission systems and operations around Hetch Hetchy.
Background: A Job Order Contract (JOC) is an indefinite quantity contract that enables the San Francisco Public Utilities Commission ( SFPUC) to complete tasks quickly and efficiently on an as -needed basis under a single, competitively bid construction contract using published pre-set unit prices. The competitive process is based on Adjustment Factors, which are the contractor’s mark - ups (overhead and profit) for when and where the work will be performed (regular time, overtime, and county). For example, a bidder might bid a lower mark-up for regular hours in San Francisco than for counties further away that require additional travel time.
Staff then multiplies the Adjustment Factors by each bid line item and adds all the line items together to calculate the Award Criteria Figure. Upon review by the Contract Monitoring Division, the Award Criteria Figure may be modified by application of the Local Business Enterprise (LBE) bid discount. SFPUC
staff then uses the Award Criteria Figure, as may be
adjusted by the LBE bid discount, to compare the bids and determine the apparent low bidder.
The SFPUC has used J ob Order Contracts for a wide range of construction activities including general building construction and general engineering construction, specialized electrical work in power turbines and switchyards, spot sewer repair, marine related services, lighting upgrades, repair of heating, ventilation, and air conditioning systems, and energy efficiency retrofits.
Agenda Title: JOC-109R, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy
Commission Meeting Date: March 11, 2025
The SFPUC will issue task orders to the s elected contractor to perform specific scopes of work during the term of this contract. Each task order is priced based on pre-set unit prices, as published with the Advertisement for Bids, multiplied by the appropriate Adjustment Factor from the contractor’s bid.
The not-to-exceed amount of this proposed contract is $5,000,000. Under San Francisco Administrative Code section 6.62, the Commission may increase the maximum contract value by up to 150% of the original contract value (an additional $2,500,000) for a total potential maximum contract amount of up to $7,500,000.
The duration of this proposed contract is four years. Under San Francisco Administrative Code section 6.62, t he Commission may extend the term up to five years. The SFPUC may not issue any
new task orders under this
contract after four years from the date the Controller certifies the availability of funds for this contract.
Scope of Contract: The contract work locations are San Joaquin, Stanislaus, and Tuolumne Counties. The scope of work for potential task orders consists of:
• Cathodic Protection;
• Concrete;
• Construction Traffic Control Services;
• Earthwork and Paving;
• Electrical (High Voltage);
• General Engineering Construction;
• Lenel Systems Integration;
• Marine Related Services;
• Pipeline;
• Tree Service;
• Well Drilling; and
• Well Pump Repair.
Funding and Costs: Award: Not-to-exceed amount of $ 5,000,000 with a guaranteed minimum task order opportunity of $50,000.
Funding: Funding for the contract will be available from various SFPUC Enterprise Funds when Staff issues task orders.
Schedule: Estimated Notice-to-Proceed Date: May 2025
Duration: Four years.
(The Commission may approve additional time at a later date up to the five- year maximum duration allowed by the San Francisco Administrative Code for Job Order Contracts.)
Agenda Title: JOC-109R, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy
Commission Meeting Date: March 11, 2025
Estimated Completion Date: May 2029
Bid History:
Advertised: December 16, 2024
Bids Received: On January 23, 2025, SFPUC received and publicly opened three bids, as follows:
Bid Rank
Award
Criteria
Figure
Bid
Preference
Adjusted
Award
Criteria
Figure
Final
Rank
1. Njirich & Sons Inc. 1.3300 10% 1.1970 1
2. Sinclair General
Engineering Construction,
Inc.
1.3855 10% 1.2470 2
3. Sierra Mountain
Construction, Inc. 1.4500 Not
Applicable 1.4500 3
Application of bid preferences in accordance with Chapter 14B of the San Francisco Administrative Code did not change the final ranking of the low bidder.
If awarded by the Commission, this contract will be awarded to Micro-Local Business Enterprise (LBE) contractor, Njirich & Sons, Inc.
Environmental
Review:
Award of this Job Order Contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines s ection 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment. The SFPUC will not authorize the contractor to commence any work under this contract until the proposed work is reviewed and any appropriate en
vironmental review under the
CEQA, if required, has been completed.
Local Business
Enterprise Utilization
and Non-
Discrimination in
Contracting:
The Contract Monitoring Division (CMD) established a 16% LBE subcontracting requirement for this contract. Njirich & Sons Inc., committed to a 30% LBE subcontractor participation in its bid submittal.
Attachment: 1. CMD Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires as-needed construction for a wide range of construction activities to support its facilities, including general building construction and general engineering construction, specialized electrical work in power turbines and switchyards, spot sewer repair, marine related services, lighting upgrades, repair of heating, ventilation, and air conditioning systems, and energy efficiency retrofits, and the SFPUC typically uses a Job Order Contract (JOC) to perform this work; and
WHEREAS, On December 16, 2024, the SFPUC advertised Job Order Contract No. JOC- 109R, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy; and
WHEREAS, On January 23, 2025, the SFPUC received and publicly opened three bids in which the bidders submitted their proposed profit and overhead percentage markups on specified unit prices for work to be specified under task orders; and
WHEREAS, Staff and the Contract Monitoring Division (CMD) reviewed the bidder and their bid for responsibility, responsiveness, and application of bid preferences , and determined Njirich & Sons Inc. (Contractor) to be the responsible bidder that submitted the lowest responsive bid; and
WHEREAS, The CMD established a 16% Local Business Enterprise (LBE) subcontracting requirement for this contract, and Njirich & Sons Inc ., committed to a 30% LBE subcontractor participation with its bid submittal; and
WHEREAS, The contract not -to-exceed amount is $5,000,000, with a guaranteed minimum task order opportunity of $50,000, to perform general engineering construction work on SFPUC systems in San Joaquin, Stanislaus, and Tuolumne Counties; and
WHEREAS, The contract duration is four years ; and
WHEREAS, Staff will issue task orders that identify the scope of work, cost, and duration for various discrete construction activities that the Contractor will perform under this Job Order Contract; and
WHEREAS, Award of this Job Order Contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment and the SFPUC will not authorize the contractor to commence any work under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed; and
WHEREAS, Funds will be available from various SFPUC Enterprise Funds for SFPUC issued task orders; now, therefore, be it
RESOLVED, That this Commission hereby awards Job Order Contract No. JOC- 109R, General Engineering (A License) Construction, San Joaquin, Stanislaus, and Tuolumne Counties, Hetch Hetchy , for a not -to-exceed amount of $ 5,000,000, and a duration of four years , to the responsible bidder that submitted the lowest responsive bid, Njirich & Sons Inc.
I hereby certify that the foregoing resolution was adopted by the San Francisco Public Utilities Commission at its meeting of March 11, 2025.
Director of Commission Affairs
San Francisco Public Utilities Commission
City & County of San Francisco
Daniel L. Lurie, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Stephanie Tang, Director
Contract Monitoring Division
1155 Market Street, 4th Floor, San Francisco, CA 94103 Telephone (415) 581-2310; Fax (415) 581-2351
MEMORANDUM
Date: February 05, 2025
To: Judy Chin, SFPUC
Jen Walker, SFPUC
From: Adriana Duran, CMD
Subject:
CMD Review of Bids Submitted on 1/23/2025 for JOC-109(R) General Engineering (A- License) Construction, San Joaquin Stanislaus, and Tuolumne Counties, Hetch Hetchy
Njirich & Sons, Inc. is the apparent low bidder after the bid discount.
The bid discount was applied to bidders who are certified by the Contract Monitoring Division, (“CMD”) as an LBE in the type of work that is specified for the bidder by the Contract Awarding Authority. [Sec. 14B.7(D)]
Bidder
LBE
Status,
Type and
Size
ACF LBE Bid
Discount
ACF with LBE
Bid Discount
Njirich & Sons, Inc. PLBE-WBE
(Micro)
1.3300 10% 1.1970
Sinclair General
Engineering
Construction, Inc.
PLBE-OBE
(Small)
1.3855 10% 1.2470
Sierra Mountain
Construction, Inc
Non-LBE 1.4500 Not
Applicable
1.4500
Njirich & Sons, Inc. satisfactorily demonstrated how they will meet the LBE subcontractor participation requirement.
A combination of Micro-LBE and Small-LBE participation will count toward LBE subcontractor participation compliance. Njirich & Sons, Inc.’s commitment for this contract:
Requirement
%
Commitment
%
Micro/Small LBE 16% 30%
2 In their bid, Njirich & Sons, Inc. listed the following subcontractors on this contract.
Supplier Name Scope of Work
LBE
LBE
Size
LBE
Percent
Percent
Of
Work
Amount
Big Valley Electric Partial General
Engineering PLBE Small 100% 24.00% $1,200,000.00
Canepa & Sons, Inc. Well Drilling and
Well Pump Repair PLBE Micro 100% 6.00% $300,000.00
SFPUC utilizes SOLIS system. For SOLIS, the LBE credited percentages are listed below:
LBE Subcontractor LBE Status Listed
Amount
LBE Credited
Participation
Amount
LBE Credited
Participation Percentage
Big Valley Electric PLBE-MBE
(Small) $1,200,000.00 $1,200,000.00 24.00%
Canepa & Sons, Inc. PLBE-OBE
(Micro) $800,000.00 $300,000.00 6.00%
TOTAL $1,500,000.00 30.00%
Canepa & Sons, Inc.’s portion of work is credited for less than the listed amount because Canepa & Sons, Inc. does not have the appropriate certification license (D-21) for the Well Pump Repair work, per SFPUC. Therefore, Canepa & Sons, Inc. only gets LBE partial credit for the scope in Well Drilling.
Njirich & Sons, Inc. satisfied the “Good Faith Efforts” requirement.
Njirich & Sons, Inc. utilized Approach A and exceed the LBE subcontractor participation requirement by 35%.
CMD finds Njirich & Sons, Inc. is responsive to pre-award requirements of Chapter 14B. Once awarded, the contract will be monitored for compliance with the LBE subcontractor participation commitment, as well as other 14B requirements.
Primary CMD contact for the contract: Adriana Duran, [email protected]
CMD must be contacted immediately for:
- Subcontractor addition/substitution;
- Contract modification that cumulatively increases the original contract value by 20%; - Prompt payment issues;
- Any other issues pertaining to LBE subcontractor participation
Noncompliance may result in penalties, including monetary fines. Please communicate with CMD early.
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