Request to Award Contract Number PRO.0177 – Sunol Valley Facilities Improvements San Francisco Public Utilities Commission Meeting
May 13, 2025
PRO.0177 Sunol Valley Facilities
Contract Scope Overview
• PRO.0177 Sunol Valley Facilities Improvements
• Contract amount: $15,000,000
• Contract duration: Ten (10) years
• Advertised: January 27, 2025
• Bids received: March 11, 2025 (1 proposal)
• Contractor: CDM Smith, Inc.
• The primary role of the Consultant is to provide planning and engineering design and support services necessary for the design and construction of improvements to various SFPUC facilities in the Sunol Valley
New Calaveras Dam &
Reservoir
Sunol Regional Projects
(10-year CIP Funding)
New Calaveras Dam
Spillway
PRO.0177 Projects:
• Sunol Valley Water Treatment Plant Long-Term Improvements (LTI) • Calaveras Dam Hypolimnetic Oxygenation System
• San Antonio Backup Pipeline Valve Redesign
• San Antonio Pump Station Upgrades
• SVCF Chemical Storage Improvements
• Alameda Creek Watershed Center – Phase 2
• Sunol Yard – Phase 2
• Sunol Chemical Facilities Pump, PLC and Seismic Upgrades • SAPS Standby Power and Switchgear Upgrades and Battery Replacement • Castlewood Injection Facility Replacements
• Town of Sunol Pump Station Upgrades
5 SUNOL VALLEY WATER TREAMENT PLANT
LONG TERM IMPROVEMENTS (LTI)
• Master Plan for Overall Facility Upgrades
• Wash Water Tank Seismic Upgrades
• Additional plant upgrades such as new flowmeters, replacing VFDs, fire suppression system
• Capital Plan budget: $29.6M
6 SAN ANTONIO PUMP STATION UPGRADES
• Convert two remaining diesel pumps to electric pumps
• Upgrade SAPS Substation for future conversion of diesel pumps to electric and provide power to support six 1,000-HP pumps
• Other upgrades such as replacing substation switchgear and medium voltage transformer • Capital Plan budget: $18.4M
7 ALAMEDA CREEK WATERSHED CENTER –
PHASE 2
• Provide backup power system for Watershed Center and Nursery Area • Enhancements such as overflow parking, shade structures, picnic areas, electric vehicle charging stations, and road improvements
• Capital Plan budget: $11.2M
8 SUNOL YARD – PHASE 2
• Upgrade or replace backup power system and associated appurtenances at Sunol Yard • Repair or upgrade truck wash systems at Sunol Yard
• Potential scope items such as improved perimeter fencing and gates, a new shop for operations crews, new watershed cottage
• Capital Plan budget: $13.8M
9 Questions?
Questions?
DEPARTMENT
Infrastructure Division
AGENDA NO. 10
MEETING DATE
May 13, 2025
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Regular Calendar
Contract Manager: Tedman Lee
Award Contract No. PRO.0177, Professional Services for Sunol Valley Facilities Improvements
Summary of Proposed
Commission Action:
Award professional services Contract No. PRO.0177, Sunol Valley Facilities Improvements , to CDM Smith Inc. , for an amount not- to- exceed $15,000,000 and with a duration of 10 years, to provide planning and engineering design and support services necessary for the design and construction of improvements to various SFPUC facilities in the Sunol Valley, s ubject to Board of Supervisors approval under Charter Section 9.118.
Background: The San Francisco Public Utilities Commission (SFPUC) owns and operates the Sunol Valley Water Treatment Plant (SVWTP), located in an unincorporated portion of Alameda County in the Sunol Valley.
SVWTP, one of three water treatment plants owned and operated by the SFPUC, treats water from the Calaveras and San Antonio Reservoirs and occasionally also from the Hetch Hetchy system. The San Antonio Pump Station is integral to the operation of the facilities in the Sunol Valley and operates to transfer water be
tween the various facilities
including the Alameda Siphons, San Antonio Reservoir, and the SVWTP. Other SFPUC facilities in Sunol Valley include the Sunol Yard, the Alameda Creek Watershed Center , chemical storage and injection facilities, pump stations, and other related facilities.
Contract No. PRO.0177, Sunol Valley Facilities Improvements, will provide services of a qualified consultant to assist the SFPUC staff and to supplement SFPUC planning, engineering design, and support efforts for the design and construction of improvements to various SFPUC facilities in the Sunol Valley.
Scope of Contract: The contract work is located in various SFPUC facilities in the Sunol Valley. In particular, this contract is intended to support the following projects:
• SVWTP Long-Term Improvements
• Calaveras Dam Hypolimnetic Oxygenation System
• San Antonio Backup Pipeline Valve Redesign
• San Antonio Pump Station (SAPS) Upgrades
Agenda Title: Contract No. PRO.0177, Sunol Valley Facilities Improvements Commission Meeting Date: May 13, 2025
• Sunol Valley Chloramination Facility Chemical Storage Improvements
• Alameda Creek Watershed Center Facility Additions
• Sunol Yard Administration Additions
• Sunol Chemical Facilities Pump, PLC and Seismic Upgrades • SAPS Standby Power and Switchgear Upgrades and Battery Replacement
• Castlewood Injection Facility Replacement
• Town of Sunol Pump Station Upgrades
The contract work consists of:
• Architectural
• Civil Engineering
• Structural Engineering
• Geotechnical Engineering
• Mechanical Engineering
• Treatment Process Engineering
• Electrical Engineering
• Instrumentation & Controls
• Computer Aided Design & Building Information Modeling • Specialized Drafting
• Surveying and Mapping
• Technical Writing and Editing Services
• Other Specialized Services -The consultant may be requested to perform services other than specified in the contract work list above, but similar in nature.
Funding and Costs: Funding Source: SFPUC Water Enterprise Capital Improvement Program.
For each task order, funding will come from individual projects.
Not-to-Exceed Amount: $15,000,000
Schedule: Advertised: January 27, 2025
Estimated Notice-to-Proceed Date: August 2025
Estimated End Date: July 2035
Duration: Ten years
Final Score Summary:
On January 27, 2025, the SFPUC issued a Request for Proposals and received one responsive proposal from a qualified contractor, CDM Smith Inc.
Agenda Title: Contract No. PRO.0177, Sunol Valley Facilities Improvements Commission Meeting Date: May 13, 2025
Environmental Review: Award of this professional services contract does not fall within the definition of a “project” under CEQA Guidelines section 15378 because work under the agreement will consist of engineering design and support services only, and no support services during construction and closeout will be initiated under this contract until CEQA review is complete and until this Commission has reviewed and considered the CEQA determination and has approved a Project.
Approval of
individual task orders under this contract for activities that would result in physical changes to the environment, such as geotechnical investigations, would require compliance with CEQA prior to initiation of ground-disturbing activities.
Local Business
Enterprise Utilization
and Non-Discrimination
in Contracting:
The Contract Monitoring Division (CMD) established an 8 % Local Business Enterprise (LBE) subcontracting requirement for this contract.
CDM Smith Inc., has committed to a LBE subcontractor participation of 10.90 % with its proposal.
Attachment: CMD Memorandum
Agenda Title: Contract No. PRO.0177, Sunol Valley Facilities Improvements Commission Meeting Date: May 13, 2025
Sunol Valley Location Map Map of Projects’ Facilities in the Sunol Valley (1/2)
Map of Projects’ Facilities in the Sunol Valley (2/2)
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) requires professional engineering design services necessary for the design and construction of improvements to various SFPUC facilities within the Sunol Valley; and
WHEREAS, On January 27, 2025, SFPUC advertised a Request for Proposals for Contract No. PRO.0177, Sunol Valley Facilities Improvements , to procure planning, engineering design, and support services necessary for the design and construction of improvements to various SFPUC facilities in Sunol Valley; and
WHEREAS, The estimated cost of services for the contract is not-to-exceed $15,000,000;
and
WHEREAS, Services are anticipated to begin August 2025 and end July 2035 for a duration of 10 years; and
WHEREAS, SFPUC staff and the Contract Monitoring Division (CMD) received one responsive proposal from a qualified contractor, CDM Smith Inc.; and
WHEREAS, CMD established an 8 % Local Business Enterprise (LBE) subconsultant participation requirement for each agreement, and CDM Smith Inc. , has committed to a LBE subconsultant participation of 10.90%, with its proposal, and
WHEREAS, Award of this professional services contract does not fall within the definition of a “project” under CEQA Guidelines section 15378 because work under the agreement will consist of engineering design and support services only, and no support services during construction and closeout will be initiated under this contract until CEQA review is complete and until this Commission has reviewed and considered the CEQA determination and has approved a Project, and approval of individual task orders under this contr act for activities that would result in physical changes to the environment, such as geotechnical investigations, would require compliance with CEQA prior to initiation of ground-disturbing activities; and
WHEREAS, Funds for this contract are available from SFPUC Water Enterprise C apital Improvement Program; now, therefore, be it
RESOLVED, That this Commission hereby a wards professional services Contract No.
PRO.0177, Sunol Valley Facilities Improvements , to CDM Smith Inc. , for an amount not -to- exceed $15,000,000 and with a duration of 10 years, to provide planning and engineering design and support services necessary for the design and construction of improvements to various SFPUC facilities in Sunol Valley, subject to Board of Supervisors approval under Charter Section 9.118.
I hereby certify that the foregoing resolution was adopted by the San Francisco Public Utilities Commission at its meeting of May 13, 2025.
Director of Commission Affairs
San Francisco Public Utilities Commission
City & County of San Francisco
Daniel Lurie, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
1455 Market Street, 16A Suite, San Francisco, CA 94103
Telephone (415) 581-2310 General Email [email protected]
MEMORANDUM
Date: March 31, 2025
To: Tedman Lee, SFPUC
Johanna Wong, SFPUC
From: Jason Chow, CMD
Subject: PRO.0177 Sunol Valley Facilities Improvements - CMD Review ____________________________________________________________________________
The Contract Monitoring Division (“CMD”) has reviewed the one (1) consultant proposal and supporting documentation and applied the appropriate rating bonuses submitted for the above referenced project.
The LBE subconsulting/subcontracting requirement is 8.00% for this project.
CMD received one (1) proposal, at the proposal due date, submitted by CDM Smith. CMD determined that CDM Smith’s proposal is materially compliant with the pre-award Chapter 14B requirements.
Rating Bonus
The following is a summary of the rating bonus information:
FIRM Status, Type and Size Rating Bonus
CDM Smith Non-LBE Not eligible
Score Sheets and Score Tabulations
The Request for Proposal (“RFP”) indicates that th e highest-ranked proposer from the technical written evaluation/technical oral interview and DEI submittal, with potential bonus points for SIP submittal will proceed with the award of the agreement. Since there was only one (1) proposal submitted for the above referenced, the SFPUC confirmed with CMD that the evaluation process will be omitted, and that the SFPUC plans to move forward with the sole proposer, CDM Smith (referenced below):
RANK FIRM
-- CDM Smith
LBE Subconsultant Participation Requirement
CDM Smith met the 8% LBE subconsultant participation requirement by listing the following LBE firms on CMD Form 2A:
LBE Firm Service Status, Type
and Size
LBE
Participation
(PS: Percent of
Work (%) and
Percent LBE
(%))
AGS Inc. Geotechnical/Civil SF LBE-MBE
(Micro) 1.80%
EXARO Technologies Underground Utility Locate PUC LBE-MBE (Micro) 0.40%
Joe Hill Consulting
Task order management,
constructability review, startup
assistance
SF LBE-OBE
(Micro) 2.10%
LEE Inc. Surveying SF LBE-WBE
(Micro) 0.60%
Merrill Morris Partners Landscape Architecture SF LBE-WBE (Micro) 1.20%
Saylor Consulting Cost Estimating and project scheduling SF LBE-WBE (Micro) 2.00%
SCA Environmental Hazardous materials assessment,
mitigation
SF LBE-WBE
(Micro) 0.30%
Structus Structural Engineering SF LBE-MBE
(Small) 2.50%
TOTAL: 10.90%
CDM Smith also listed the following non-LBE firms on CMD Form 2A:
Firm Service
Listed
Participation
(PS: Percent of
Work (%)
Kennedy Jenks Treatment Process and Discipline
Engineering 26.60%
ENGEO Inc. Geotechnical Engineering 0.50%
JDH Corrosion Corrosion Protection Design Services 1.50% Mott MacDonald
Building Mechanical, SFPUC liaison,
Technical Writing, and Condition
Assessments
7.70%
MWA Architects Architecture Services 1.70%
Siegfried Engineering LiDAR scanning, ROW/Easement 1.50% Stillwater Sciences Lake Oxygenation 0.30%
TOTAL 39.80%
Good Faith Efforts Requirements
CDM Smith utilized Approach A: (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) Requirements.
CDM Smith demonstrated that it met the GFE requirements under Approach A by exceeding the sum of the LBE subcontracting participation requirement(s) established for this project by at least 35%.
The RFP indicates that a contract will be awarded to the highest ranked proposer. Again, since the SFPUC received only one (1) proposal for the subject referenced, the SFPUC confirmed with CMD that they will elect to move forward with the sole proposer, CDM Smith. Based on the foregoing, CMD has determined that CDM Smith has complied with the pre-award Chapter 14B requirements.
Should you have any additional questions and/or concerns, please feel free to contact at [email protected]
.