DEPARTMENT
Infrastructure Division
AGENDA NO.
7c
MEETING DATE
June 24, 2025
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Project Manager: John Wong
Award Contract No. WW-768, As-Needed Sewer Inspection (FY25)
Summary of Proposed
Commission Action:
Award Contract No. WW-768, As-Needed Sewer Inspection (FY25) to the sole, responsible bidder that submitted a responsive bid, Pipe and Plant Solutions, Inc., in the amount of $3,289,175 with a duration of 380 consecutive calendar days (approximately one year and one month), selected in accordance with San Francisco Administrative Code section 6.23(c)(2), to inspect existing sewers on an as -needed basis, at locations to be determined by Was tewater Enterprise throughout the City and County of San Francisco.
Background: San Francisco Public Utilities Commission (SFPUC) Wastewater Enterprise (WWE) Collection System management has identified additional critical needs for video inspection services of existing sewers to supplement the WWE Collection System staff’s on -going inspection work. The inspection work will assist with the ongoing inspections/data gathering necessary for SFPUC WWE's Collection System Asset Management Program.
Scope of Contract: WWE Collection Division staff will determine contract work locations on an as- needed basis.
The contract work consists of:
• Automated camera inspection of approximately 74,000 linear feet of existing main sewers up to and including 36 inches wide; • Camera inspection of approximately 56,000 linear feet of existing sewer laterals; and
• Camera inspection of approximately 12,000 linear feet of existing culvert pipelines.
Funding and Costs: Funding Source: Project No. 10041378, As-Needed Sewer Inspection (FY25) Engineer’s Estimate: $3,000,000
Award: $3,289,175
Schedule: Estimated Notice-to-Proceed Date: September 2025 Estimated Completion Date: October 2026
Contract Duration: 380 consecutive calendar days ( approximately one year and one month).
Agenda Title: WW-768, As-Needed Sewer Inspection (FY25) Commission Meeting Date: June 24, 2025
Bid History: Advertised: February 4, 2025
Bids Received: SFPUC received one (1) sealed bid on March 27, 2025.
Bid Rank & Firm Base Bid
Amount
LBE Bid
Discount
Adjusted Bid Final
Rank
1. Pipe and Plant
Solutions, Inc.
$3,289,175 0% $3,289,175 1
Application of bid preferences in accordance with Chapter 14B of the San Francisco Administrative Code did not change the final ranking of the low bidder.
Outreach: SFPUC Staff conducted extensive outreach during the contract advertisement period and after the bid date. Based on the results , neither additional outreach efforts, nor modification of requirements in the Contract, would likely result in more than one bid at bid prices substantially lower than the bid price received if SFPUC were to re-advertise this contract.
Negotiations with the
Sole Bidder:
Post-Bid Survey and Reasons for Negotiations:
Under San Francisco Administrative Code section 6.23(c)(2), when the SFPUC advertises a public work project in accordance with the required procedures and receives only one responsive bid and the bid exceeds the Engineer’s Estimate, the Department shall determine:
1. Whether outreach efforts would result in more than one bid; and
2. Whether removal or modification of certain requirements in the contract would result in more than one bid.
If the SFPUC concludes that neither step is likely to result in more than one bid at prices substantially lower than the bid price received, then the Commission may authorize the General Manager to negotiate with the sole bidder or any qualified contractor.
SFPUC staff conducted the following reviews to determine whether more than one bid would likely result in more than one bid at prices substantially lower than the bid price received:
1. Whether outreach efforts would result in more than one bid.
Staff sent email notifications to 169 individual firms, as well as advertis ed the contract as an upcoming contract on the SFPUC Contractors Assistance Center’s website during the contract advertisement period. Also, post bid, Staff contacted firms on the interested parties list. One of the firms that responded stated to Staff that they were familiar with the bid and their pricing would be similar to Pipe and Plant Solutions, Inc.’s bid amount but would not re -bid due to resource constraint.
Agenda Title: WW-768, As-Needed Sewer Inspection (FY25) Commission Meeting Date: June 24, 2025
Due to the nature of this As-Needed contract, there is no accompanying Location Map.
2. Whether removal or modification of certain requirements in the contract would result in more than one bid.
The contract requirements are needed in order to perform and complete the sewer inspection work in compliance with the Wastewater Enterprise’s requirements.
Under these circumstances, SFPUC staff concluded that re -advertising the contract would not result in more than one bid at a substantially lower price than the present bid.
Environmental
Review:
Award of this as-needed contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment. Staff will not authorize the contractor to commence any work under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed.
Local Business
Enterprise
Participation and
Non-Discrimination
In Contracting:
The Contract Monitoring Division established a 6% Local Business Enterprise (LBE) subcontracting requirement for this contract. The contractor committed to an 8.21% LBE subcontractor participation with its bid submittal.
Attachment(s): 1. Contract Monitoring Division Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) Wastewater Enterprise (WWE) Collection System management has identified additional critical needs for video inspection services of existing sewers to supplement WWE Collection System staff’s on- going inspection work of the sewer system to assist with the ongoing inspections/data gathering necessary for SFPUC WWE's Collection System Asset Management Program; and
WHEREAS, On February 4, 2025, SFPUC advertised Contract No. WW-768, As-Needed Sewer Inspection (FY25); and
WHEREAS, The Engineer’s Estimate is $ 3,000,000 for this contract work to inspect existing sewer pipelines, on an as-needed basis, at locations to be determined throughout the City and County of San Francisco; and
WHEREAS, The contract duration is 380 consecutive calendar days; and
WHEREAS, On March 2 7, 2025, SFPUC received and publicly opened one sealed bid; and
WHEREAS, In accordance with San Francisco Administrative Code section 6.23(c)(2), SFPUC Staff conducted extensive outreach during the contract advertisement period and after the bid date. Based on the results, neither additional outreach efforts, nor modification of requirements in the Contract, would not likely result in more than one bid at bid prices substantially lower than the bid price received if SFPUC was to re-advertise this contract; and
WHEREAS, SFPUC staff and Contract Monitoring Division (CMD) reviewed the bids and the application of bid preferences and have determined that Pipe and Plant Solutions, Inc., is the sole responsible bidder that submitted a responsive bid; and
WHEREAS, CMD established a 6% Local Business Enterprise (LBE) subcontracting requirement for this contract, and the contractor committed to an 8.21% LBE participation in its bid submittal; and
WHEREAS, Award of this as -needed contract does not constitute a “project” under the California Environmental Quality Act (CEQA) Guidelines section 15378 because it does not involve commitment to any specific project that may result in a physical change in the environment and Staff will not authorize the contractor to commence any work under this contract until the proposed work is reviewed and any appropriate environmental review under the CEQA, if required, has been completed; and
WHEREAS, Funds are available from Project No. 10041378, As-Needed Sewer Inspection (FY25); now, therefore, be it
RESOLVED, That this Commission hereby awards Contract No. WW-768, As-Needed Sewer Inspection (FY25), in an amount of $3,289,175, and a duration of 380 consecutive calendar days, to the sole responsible bidder that submitted a responsive bid, Pipe and Plant Solutions, Inc.
I hereby certify that the foregoing resolution was adopted by the San Francisco Public Utilities Commission at its meeting of June 24, 2025.
Director of Commission Affairs
San Francisco Public Utilities Commission
City & County of San Francisco
London N. Breed, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Stephanie Tang, Director
1455 Market Street, Suite 16A, San Francisco, CA 94103
Telephone (415) 554-0630
MEMORANDUM
Date: April 08, 2025
To: Johnny Wong, Project Manager, SFPUC
Erica Liang, Contract Administration, SFPUC
From: Adriana Duran, Contract Monitoring Division
Subject: CMD Review of Bids Submitted on March 27, 2025, WW-768: As-Needed Sewer Inspection (FY25)
Pipe and Plant Solutions, Inc. is the apparent low bidder after the bid discount.
The bid discount was applied to bidders who are certified by the Contract Monitoring Division, (“CMD”) as an LBE in the type of work that is specified for the bidder by the Contract Awarding Authority. [Sec. 14B.7(D)]
Bidder
LBE Status,
Type and
Size
Base Bid
Bid
Discount
Adjusted Bid
with
Bid Discount
Pipe and Plant
Solutions, Inc.
Non-LBE
$3,289,175.00
Not
Applicable $3,289,175.00
Pipe and Plant Solutions, Inc. satisfactorily demonstrated how they will meet the LBE subcontractor participation requirement.
A combination of Micro-LBE and Small-LBE participation will count toward LBE subcontractor participation compliance. Precision Engineering, Inc.’s commitment for this contract:
Requirement % Commitment %
Micro/Small LBE 6.00% 8.21%
In their bid, Pipe and Plant Solutions, Inc. listed the following subcontractors on this contract.
Supplier Name Scope of Work
LBE
LBE Size
LBE
Percent
Percent
Of
Work
Amount
DR Traffic Control, LLC Traffic Control LBE MICRO 100% 5.78% $190,000.00 Ace Drilling and
Excavation
Manhole raising to
grade LBE MICRO 100% 2.43% $80,000.00
Pipe and Plant Solutions, Inc. did not list any non-LBE subcontractors.
SFPUC utilizes the SOLIS system. For ease of entry, included here are the figures captured by SOLIS:
LBE Subcontractor LBE Category,
Type and
Economic
Threshold
Listed Original
Participation
Amount
Participation
Amount Subject
to LBE Goal
CMD
Awarded LBE
Goal %
DR Traffic Control, LLC SF LBE-MBE (Micro) $190,000.00 $190,000.00 5.78% Ace Drilling and
Excavation
SF LBE-OBE (Micro) $80,000.00 $80,000.00
2.43%
TOTAL $270,000.00 $270,000.00 8.21%
Pipe and Plant Solutions, Inc. satisfied the “Good Faith Efforts” requirement.
Pipe and Plant Solutions, Inc. utilized Approach A and exceeded the LBE subcontractor participation requirement by 35%.
CMD finds Pipe and Plant Solutions, Inc. as responsive to pre-award requirements of Chapter 14B.
Once awarded, the contract will be monitored for compliance with the LBE subcontractor participation commitment, as well as other 14B requirements.
Primary CMD contact for the contract: Adriana Duran, [email protected]
CMD must be contacted immediately for:
- Subcontractor addition/substitution;
- Contract modification that cumulatively increases the original contract value by 20%; - Prompt payment issues;
- Any other issues pertaining to LBE subcontractor participation
Noncompliance may result in penalties, including monetary fines. Please communicate with CMD early.
[CCO/AD]