DEPARTMENT Infrastructure Division AGENDA NO. 6e
MEETING DATE July 8, 2025
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract/Project Manager: Lucas Hoffmann
Award Contract No. PRO.0316, San Joaquin Pipeline Construction Management Staff Augmentation Services
Summary of Proposed
Commission Action:
Award professional service Contract No. PRO.0316, San Joaquin Pipeline Construction Management Staff Augmentation Services to San Joaquin Pipeline Construction Management Partners Joint Venture in the amount not to exceed $9,750,000 and with a duration of four years and six months, to provide construction management services for multiple San Joaquin Pipeline Projects as part of the Hetchy Capital Improvement Project.
Construction management services for the construction of the San Joaquin Valve Remote Control and Monitoring project will not be authorized under this agreement unless and until environmental review under the California Environmental Quality Act (CEQA) is completed, and this Commission has reviewed and considered the CEQA document, adopted CEQA findings and Mitigation M onitoring and Reporting Program (MMRP) if necessary, and approves the project.
Background: The San Francisco Public Utilities Commission (SFPUC) operates and maintains the San Joaquin Pipelines (SJPL) as part of the Hetch Hetchy Regional Water System to deliver water to the San Francisco Bay Area.
SFPUC staff and contractors regularly must enter the SJPL to perform condition assessments, maintenance, and repair work. Additionally, not all the existing mechanical valves can be operated remotely, thus requiring operational staff to travel up to 1.5 hours to reach the far end of the SJPL.
For safety reasons, the SFPUC initiated capital projects to increase the pressure rating of the valves, provide safe pipeline isolations for personnel entry into the pipelines, and allow shutdown of any section of the SJPL without a complete system shutdown. To cut down on operational reaction times during normal operation or even a potential emergency event on the SJPL, additional remote control and monitoring abilities will be added to the existing infrastructure.
A
s part of the 10-Year Capital Improvement Program for the Hetch Regional Water System, two capital improvement projects would use the construction management services under Contract No. PRO.0316, San Joaquin Pipeline Construction Management Staff Augmentation Services:
1. HH-1016 - San Joaquin Pipeline Valve and Safe Entry Improvements:
Phases 2B and 2C:
Agenda Title: PRO.0316, San Joaquin Pipeline Construction Management Staff Augmentation Services Commission Meeting Date: July 8, 2025
a. Construction Notice to Proceed: May 2025
b. Estimated Construction Substantial Completion: July 2028
2. San Joaquin Valve Remote Control and Monitoring:
a. Estimated Construction Notice to Proceed: January 2027 b. Estimated Construction Substantial Completion: July 2028
Scope of Contract: The contract work will include, but is not limited to, construction management services consisting of the following tasks:
1. Construction Administration:
a. Implement project risk management plan;
b. Establish partnering and dispute resolution advisor third- party agreements;
c. Manage weekly construction status meetings;
d. Approve Contractor’s monthly payments;
e. Manage submittal and request for information documents; f. Maintain contract drawings, specification, and record drawing control;
g. Assist with claims management;
h. Assist with system shutdown management and coordination; i. Oversee testing and startup commissioning;
j. Enforce contract requirements for project acceptance and closeout; and
k. Lead for project administration closeout and turnover.
2. Construction Inspection:
a. Conduct full-time quality assurance inspections;
b. Perform materials testing;
c. Perform survey control to verify contractor results; and d. Maintain daily quality inspection reports.
3. Construction Contracts Management:
a. Oversee contract change order management and processing; b. Prepare cost estimates; and
c. Review contractor schedule time impact analysis.
4. Project Controls:
a. Oversee contract document control and management;
b. Review and enforce contractor’s baseline, monthly updates, and look-ahead construction schedules; and
c. Identify and track cost as well as schedule trends.
Funding and Costs: Funding Source:
10035575, San Joaquin Pipeline Valve and Safe Entry Improvement 10041725, San Joaquin Pipeline Valve Remote Control and Monitoring
Not-to-Exceed Amount: $ 9,750,000
Schedule: Advertised: January 14, 2025
Estimated Notice-to-Proceed Date: August 2025
Agenda Title: PRO.0316, San Joaquin Pipeline Construction Management Staff Augmentation Services Commission Meeting Date: July 8, 2025
Estimated End Date: January 2030
Duration: four years and six months
Final Score
Summary:
On February 24, 2025, in response to a Request for Proposals (RFP), the SFPUC received two proposals. A panel evaluated and scored both proposals based on the criteria set forth in the RFP. Staff is recommending award to the highest ranked proposer. The final scores for technical written proposal, Diversity, Equity, and Inclusion (DEI) Submittal, Overhead and Profit Schedule (OPS) Submittal, Social Impact Partnership (SIP) Submittal Bonus and Contract Monitoring Division (CMD) Bonus are as follows:
Firms
Written
Proposal
Score
(945)
DEI
Score
(5)
OPS
Score
(50)
CMD
Bonus
%
SIP
BONUS
Score
(47.25)
Total
Score
(1047.25)
1. San
Joaquin
Pipeline
Construction
Management
Partners
Joint
Venture
856.1875 5 50 7.5 47.25 1026.7766
2. Jacobs-
Dabri, A
Joint
Venture
838.075 5 50 5 11.81 949.5388
Note: Scores have been rounded to the third decimal place.
Environmental
Review:
On October 30, 2008, the San Francisco Planning Commission certified the Final Program Environmental Impact Report (Program EIR) (Case Number 2005.0159E) for the Water System Improvement Program.
On July 9, 2009, the San Francisco Planning Commission certified the Final Environmental Impact Report (Final EIR)
for the San Joaquin Pipeline
System Project (Case Number 2007.0118E ), which is tiered from the 2008 Program EIR.
On July 14, 2009, by Resolution No. 09-0119, this Commission approved the San Joaquin Pipeline System Project and adopted California Environmental Quality Act (CEQA) F indings, including the Statement of Overriding Agenda Title: PRO.0316, San Joaquin Pipeline Construction Management Staff Augmentation Services Commission Meeting Date: July 8, 2025
Considerations, and a Mitigation Monitoring and Reporting Progra m (MMRP) required by the CEQA.
On January 27, 2022, the San Francisco Planning Department issued a Minor Project Modificatio n to the Final EIR determining that no supplemental environmental review was needed beyond the Minor Project Modification to include work associated with the San Joaquin Valve and Safe Entry Improvements Phases 1A, 1B and 2.
The work under Contract No. PRO.0316, San Joaquin Pipeline Construction Management Staff Augmentation Services for the
San Joaquin Pipeline
Valve and Safe Entry Improvements Phases 2B and 2C is within the scope of the project authorized under the Final EIR and Minor Project Modification.
The San Joaquin Valve Remote Control and Monitoring project is in the planning phase, and environmental review under the CEQA has not begun.
During the design phase of the
San Joaquin Valve Remote Control and
Monitoring project , work under PRO.0316 may include pre-construction services to collaborate and provide input related to constructability reviews and other matters that could materially affect the success of the project.
However, construction management services for the construction of the San Joaquin Valve Remote Control and Monitoring project will not be authorized under this agreement unless and until environmental review under the CEQA is completed, and this Commission has reviewed and considered the CEQA document, adopted CEQA findings and an MMRP if necessary, and approves the project.
The 2008 Program EIR can be found here: link.
The Final EIR, Minor Project Modification to the Final EIR, Resolution No. 09-0119, CEQA Findings, and the Mitigation Monitoring and Reporting Program can be found here: link.
Local Business
Enterprise Utilization
and Non-
Discrimination in
Contracting:
The C MD established a 15% Local Business Enterprise (LBE) subcontracting requirement for this contract. The contractor committed to a
16.35% LBE participation with its bid submittal.
Attachment(s): CMD Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
W
HEREAS, The San Francisco Public Utilities Commission (SFPUC) operates and maintains the San Joaquin Pipelines (SJPL) as part of the Hetch Hetchy Regional Water System to deliver water to the San Francisco Bay Area. SFPUC staff and contractors regularly must enter the SJPL to perform condition assessments, maintenance, and repair work. The SFPUC has initiated capital projects to increase the pressure rating of the valves, provide safe pipeline isolations for personnel entry into the pipelines, and allow shutdown of any section of the SJPL without a complete system shutdown; and
W
HEREAS, To support the management of the SJPL capital improvement projects, the services of a qualified construction management firm is needed. Specifically, the construction manager would provide specialized construction management service to supplement SFPUC staff for proposed Hetchy Capital Improvement Projects, San Joaquin Pipeline Valve and Safe Entry Improvement and San Joaquin Pipeline Valve Remote Control and Monitoring; and W
HEREAS, On January 14, 2025, the SFPUC advertised a Request for Proposals for Contract No. PRO.0316, San Joaquin Pipeline Construction Management Staff Augmentation Services, to procure c onstruction m anagement services. O n February 24, 2025, the SFPUC received two proposals; and
W
HEREAS, The estimated cost of services is not-to-exceed $9,750,000; and W
HEREAS, Services are anticipated to begin in August 2025 and end in January 2030, for a duration of four years and six months; and
W
HEREAS, SFPUC and Contract Monitoring Division (CMD) staff, upon review of the proposal scores, determined that SJPL CM Partners JV is the highest ranked firm based on the established scoring criteria; and
WH
EREAS, The CMD established a 15% Local Business Enterprise (LBE) subconsultant participation requirement for this contract and SJPL CM Partners JV committed to a n LBE subconsultant participation of 16.35% with their proposal; and W
HEREAS, On October 30, 2008, the San Francisco Planning Commission certified the Final Program Environmental Impact Report (Program EIR) (Case Number 2005.0159E) for the Water System Improvement Program; and
W
HEREAS. On July 9, 2009, the San Francisco Planning Commission certified the Final Environmental Impact Report (Final EIR) for the San Joaquin Pipeline System Project (Case Number 2007.0118E), which is tiered from the 2008 Program EIR; and
WHEREAS, On July 14, 2009, by Resolution No. 09-0119, this Commission approved the San Joaquin Pipeline System Project and adopted California Environmental Quality Act (CEQA) Findings, including the Statement of Overriding Considerations, and a Mitigation Monitoring and Reporting Program (MMRP) required by the CEQA; and
WHEREAS, On January 27, 2022, the San Francisco Planning Department issued a Minor Project Modification to the Final EIR to include work associated with the San Joaquin Valve and Safe Entry Improvements Phase s 1A, 1B and 2 determining that no supplemental environmental review was needed beyond the Minor Project Modification; and
WHEREAS, The work under Contract PRO.0316, San Joaquin Pipeline Construction Management Staff Augmentation Services for the San Joaquin Pipeline Valve and Safe Entry Improvements Phases 2B and 2C is within the scope of the project authorized under the Final EIR and Minor Project Modification; and
WHEREAS, The San Francisco Planning Department is the custodian of records, located in File No. 2007.0118E, at 49 South Van Ness Avenue, Suite 1400, San Francisco, California 94103, which have been made available for review by this Commission and the public, and those files are part of the record before this Commission; and
WHEREAS, The Project files, including the Final EIR, Minor Project Modification to the Final EIR, Resolution No. 09-0119, CEQA Findings, and the Mitigation Monitoring and Reporting Program have been made available for review by this Commission and the public, and those files are part of the record before this Commission; and
WHEREAS, This Commission has reviewed and considered the information contained in the Final EIR, the CEQA Findings, the Minor Project Modification to the Final EIR and all written and oral information provided by the Planning Department, the public, relevant public agencies, SFPUC and other experts and the administrative files for the Project; and
WHEREAS, Funds for Contract No. PRO.0316, San Joaquin Pipeline Construction Management Staff Augmentation Services, will be available from HCIP projects, San Joaquin Pipeline Valve and Safe Entry Improvement (10035575) and San Joaquin Pipeline Valve Remote Control and Monitoring (10041725); now, therefore, be it
RESOLVED, That this Commission has reviewed and considered the Final EIR and the Minor Project Modification and the record as a whole , finds that the Final EIR is adequate for its use as the decision –making body for the Project and incorporates the CEQA Findings by this reference thereto as though set forth in this Resolution; and be it
FURTHER RESOLVED, That t his Commission further finds that since the F inal EIR as modified by the Minor Project Modification was finalized, there have been no substantial Project changes and no substantial changes in Project circumstances that would require major revisions to them due to the involvement of new significant environmental effects or an increase in the severity of prev iously identified significant impacts, and there is no new information of substantial importance that would change the conclusions set forth in them; and be it
FURTHER RESOLVED, Construction management services for the construction of the San Joaquin Valve Remote Control and Monitoring project will not be authorized under this agreement unless and until environmental review under the CEQA is completed, and this Commission has revi ewed and considered the CEQA document, adopted CEQA findings and MMRP if necessary, and approves the project; and be it
FURTHER RESOLVED, That this Commission hereby awards Contract No. PRO.0316, San Joaquin Pipeline Construction Management Staff Augmentation Services , to SJPL CM Partners JV , to provide construction management services, f or an amount not -to-exceed $9,750,000, and with a duration of four years and six months.
I hereby certify that the foregoing resolution was adopted by the San Francisco Public Utilities Commission at its meeting of July 8, 2025.
Director of Commission Affairs
San Francisco Public Utilities Commission
City & County of San Francisco
Daniel Lurie, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Regina Chan, Director
MEMORANDUM
Date: June 11, 2025
To: Lucas Hoffmann,
SFPUC Ethan Baker,
SFPUC
From: Jovi Cuntapay- Vitin, Contract Monitoring Division
Subject: CMD Review of Proposals Submitted on February 24, 2025 for PRO.0316 San Joaquin Pipeline Construction Management (CM) Staff Augmentation Services
The LBE Rating Bonus
The rating bonus was applied to proposers that are certified by the Contract Monitoring Division (“CMD”) as an LBE in the type of work that is specified for the prime by the Contract Awarding Authority and is also applied to joint venture proposers with at least one LBE joint venture partner that will perform at least 35% of prime level work.
Proposer
Rating
Bonus
Rank with
Rating Bonus
Rating Bonus
applied due to
LBE Prime:
LBE Status,
Type and Size
Percentage
of prime
level work
committed
to LBE JV
partner:
SJPL CM Partners
JV
7.5%
1 Avila & Assoc
Consulting Engineers
Inc (“Avila”) and
Effective Management
Services LLC (“EMS”)
Avila: SF LBE-
OBE (Small)
EMS: SF LBE-
MBE (Small)
41.36%
Jacobs Dabri, a
Joint Venture
5% 2 Dabri Inc SF LBE – WBE
(Micro)
35.06%
3D Built
N/A
Not ranked; did
not proceed to
the evaluation
stage
N/A
N/A
N/A
3D Built was found nonresponsive to Chapter 14B pre-award requirements.
The RFP indicates that a contract will be awarded to the highest ranked proposer. SJPL CM Partners JV is the highest ranked proposer after the
application of the LBE rating bonus.
1455 Market Street, Suite 16A, San Francisco, CA 94103
Telephone (415) 554 0630
SJPL CM Partners JV is a joint venture formed by the following partners:
Joint Venture
Partner
Scope of Work
Performance
Split
LBE
LBE
Size
Percent
LBE (%)
Percent of
Work (%)
Consor PMCM,
Inc.
Lead inspection,
electrical
inspection, OE,
FCA, scheduling
58.64%
Non-
LBE
N/A
N/A
49.05%
Avila & Assoc
Consulting
Engineers Inc
Civil inspection,
ADCS
21.56%
LBE-
OBE
Small
100%
18.04%
Effective
Management
Services LLC
Civil inspection,
safety inspection
19.80%
LBE-
MBE
Small
100%
16.56%
SJPL CM Partners JV satisfactorily demonstrated how they will meet the 15% LBE subcontractor participation requirement established for this contract.
A combination of Micro-LBE and Small-LBE participation will count toward LBE subcontractor participation compliance. SJPL CM Partners JV’s LBE subcontracting commitment for this contract:
LBE Sub Requirement % LBE Sub Commitment %
Micro/Small LBE 15.00% 16.35%
In their proposal, SJPL CM Partners JV listed the following LBE subcontractors on this contract (for the PeopleSoft System)**:
Subcontractors
Scope of Work
LBE
LBE Size
LBE
Percent
Percent of
Work
Mountaineering
Engineering Corp
Resident
engineering
PUC LBE-
OBE
Micro 100% 16.12%
Saylor Consulting Group Estimating SF LBE-
WBE
Micro 100% 0.23%
SJPL CM Partners JV satisfied the “Good Faith Efforts” requirement.
SJPL CM Partners JV utilized Approach A and counted its LBE JV partners’ own self-performed work for the 35% good faith outreach portion.
CMD finds SJPL CM Partners JV is responsive to pre-award requirements of Chapter 14B. Once awarded, the contract will be monitored for compliance with the LBE subcontractor participation commitment, as well as other 14B requirements.
Primary CMD contact for the contract: Jovi Cuntapay-Vitin, [email protected]
CMD must be contacted immediately for:
- Subcontractor addition/substitution;
- Contract modification that cumulatively increases the original contract value by 20%; - Prompt payment issues;
- Any other issues pertaining to LBE subcontractor participation.
Noncompliance may result in penalties, including monetary fines. Please communicate with CMD early. [cco/JCV]
**Note to San Francisco Public Utilities Commission (“SFPUC”) -- Please use the tables with the blue headers for your Peoplesoft project team entry.