DEPARTMENT
Water Enterprise
AGENDA NO.
6f
MEETING DATE
July 22, 2025
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract/Project Manager: Lynn Fong
Award Contract No. WD-2927, San Francisco Local Water As-Needed Paving (FY 25-28)
Summary of Proposed
Commission Action:
Award Contract No. WD-2927, San Francisco Local Water As-Needed Paving (FY 25 -28), to R&S Construction Management, Inc., in the amount of $18,318,050 and with a duration of 1,095 consecutive calendar days (approximately three years), for as-needed p avement restoration . This action constitutes the Approval Action for the Project for the purposes of the California Environmental Quality Act (CEQA), pursuant to San Francisco Administrative Code section 31.04(h). The Planning Department has determined that the Project is exempt from the CEQA. The Commission will rely on that determination to make its decision on this action.
Background: The San Francisco Public Utilities Commission (SFPUC) Water Enterprise requires contract services to perform as -needed pavement restoration work at various locations throughout the City and County of San Francisco, following excavations in the public right-of-way.
Scope of Contract: The locations of work to be performed will be determined on an as-needed basis during the contract duration.
The contract work consists of as-needed pavement restoration for excavations in the public right-of-way and replacement of existing pavement adjacent to the above excavations under DPW Order No. 187005 “Regulations for Excavating and Restoring Streets in San Francisco,” approved February 6, 2018.
Excavations in the public right -of-way include but are not limited to water service installation, meter and meter box installation/adjustme nt, curb ramp construction, pipe leaks, and main breaks.
Funding and Costs: Funding Source: Project No. 10015135, San Francisco Local Water As-Needed Paving (FY 25-28)
Engineer’s Estimate: $19,500,000
Award Contract Amount: $18,318,050
Schedule: Estimated Notice-to-Proceed Date: December 2025 Estimated End Date: December 2028
Duration: 1,095 consecutive calendar days (approximately three years) Agenda Title: WD-2927, San Francisco Local Water As-Needed Paving (FY 25-28) Commission Meeting Date: July 22, 2025
Bid History:
Advertised: April 10, 2025
Bids Received: On May 15, 2025, SFPUC received four sealed bids.
Bidder Bid Amount Bid Discount Adjusted
Bid
Final
Rank
R & S Construction
Management, Inc.
$18,318,050 2% $17,951,689 1
A. Ruiz
Construction Co &
Associates, Inc.
$18,402,000 2% $18,033,960 2
M Squared
Construction, Inc.
$21,109,500 2% $20,687,310 3
JMB Construction $39,650,550 0% $39,650,550 4
Application of bid preferences in accordance with Chapter 14B of the San Francisco Administrative Code did not change the final ranking of the low bidder.
Protest: On May 21, 2025, the SFPUC received a protest letter from A. Ruiz Construction Co. & Assoc., Inc., protesting the bid submitted by R & S Construction Management, Inc. On May 28, 2025, R & S Construction Management, Inc., submitted a response letter. After review of the protest, response, and rebuttal, the Contract Administration Bureau, in consultation with the City Attorney and the Contract Monitoring Division (CMD), deemed the protest to be w ithout merit and denied the protest on June 20, 2025. R & S Construction Management, Inc.,
is the responsible bidder that submitted the
lowest responsive bid.
Environmental
Review:
On June 20, 2025, the San Francisco Planning Department determined the Project to be categorically exempt from environmental review under the CEQA Guidelines section 15301, Class 1 (Existing Facilities) under Case No. 2025- 004041ENV. The exemption determination can be found here:
link.
This action constitutes the Approval Action for the Project for the purposes of the CEQA, pursuant to San Francisco Administrative Code section 31.04(h).
Local Business
Enterprise Utilization
and Non-
Discrimination in
Contracting:
The CMD established a 7% Local Business Enterprise (LBE) subcontracting requirement for this contract. The contractor committed to a 7.15% LBE subcontractor participation with its bid submittal.
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) Water Enterprise requires contract services to perform as -needed pavement restoration work at various locations throughout the City and County of San Francisco, following excavations in the public right -of- way, in accordance with DPW Order No. 187005 “Regulations for Excavating and Restoring Streets in San Francisco,” approved February 6, 2018; and
WHEREAS, On April 10, 2025, SFPUC advertised Contract No. WD-2927, San Francisco Local Water As-Needed Paving (FY 25-28); and
WHEREAS, The Engineer’s Estimate is $19,500,000 for this construction work to provide as-needed pavement restoration for excavations in the public right -of-way and replacement of existing pavement adjacent to the above excavations; and
WHEREAS, The contract duration is 1,095 consecutive calendar days; and
WHEREAS, On May 15, 2025, SFPUC received and publicly opened four bids; and
WHEREAS, SFPUC staff and the Contract Monitoring Division (CMD) reviewed the bids and the application of bid preferences and have determined that R&S Construction Management, Inc., is the responsible bidder that submitted the lowest responsive bid; and
WHEREAS, The CMD established a 7% Local Business Enterprise (LBE) subcontracting requirement for this contract, and R & S Construction Management , Inc., committed to 7.15% LBE participation in its bid submittal; and
WHEREAS, On June 20, 2025, the San Francisco Planning Department determined the Project to be categorically exempt from environmental review under the California Environmental Quality Act Guidelines section 15301, Class 1 (Existing Facilities) under Case No. 2025 - 004041ENV; and
WHEREAS, Funds are available from Project No. 10015135, San Francisco Local Water As-Needed Paving (FY 25-28); now, therefore, be it
RESOLVED, That this Commission hereby awards Contract No. WD-2927, San Francisco Local Water As-Needed Paving (FY 25-28), in an amount of $18,318,050, and with a duration of 1,095 consecutive calendar days (approximately three years) , to the responsible bidder that submitted the lowest responsive bid, R&S Construction Management, Inc.
I hereby certify that the foregoing resolution was adopted by the San Francisco Public Utilities Commission at its meeting of July 22, 2025.
Director of Commission Affairs
San Francisco Public Utilities Commission
City & County of San Francisco
Daniel Lurie, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Regina Chan, Director
1455 Market Street, Suite 16A, San Francisco, CA 94103 Telephone (415) 554-0630
MEMORANDUM
Date: June 13, 2025
To:
Lynn Fong, SFPUC
Vinh Le, SFPUC
Romulus Asenloo, SFPUC
From: Adriana Duran, Contract Monitoring Division
Subject:
CMD Review of Bids Submitted on 5/15/2025 for WD-2927 San Francisco Local Water As- Needed Paving (FY25-28)
R & S Construction Management (“R&S”) is the apparent low bidder after the bid discount.
The bid discount was applied to bidders who are certified by the Contract Monitoring Division, (“CMD”) as an LBE in the type of work that is specified for the bidder by the Contract Awarding Authority. [Sec. 14B.7(D)]
Bidder
LBE Status,
Type and Size
Base Bid
Bid Discount
Adjusted Bid
with
Bid Discount
R & S Construction
Management
SF LBE-MBE
(Micro)
$18,318,050.00 2% $17,951,689.00
A. Ruiz Construction Co &
Associates, Inc,
SF LBE-MBE
(Micro)
$18,402,000.00 2% $18,033,960.00
M. Square Construction,
Inc.
SF LBE-OBE
(Small)
$21,109,500.00 2% $20,687,310.00
JMB Construction Non-LBE $39,650,550.00 Not eligible $39,650,550.00
R & S satisfactorily demonstrated how they will meet the LBE subcontractor participation requirement.
A combination of Micro-LBE and Small-LBE participation will count toward LBE subcontractor participation compliance. R & S commitment for this contract:
Requirement % Commitment %
Micro/Small LBE 7% 7.15%
In their bid, R & S listed the following subcontractors on this contract.
Supplier Name Scope of Work
LBE
LBE Size
LBE
Perce
nt
Percent
Of
Work
Amount
Trinet Construction,
Inc.
Partial bid item 1,2.1, -
2.4,3.1, -3.4 (Asphalt,
Concrete base, etc.)
LBE Micro 100% 100% $1,300,000.00
DR Traffic Control Partial Traffic Control LBE Micro 100% 100% $10,000.00
R & S did not list non-LBE subcontractors.
SFPUC utilizes the SOLIS system. For ease of entry, included here are the figures captured by SOLIS:
LBE Subcontractor LBE Category, Type
and Economic
Threshold
Listed
Original
Participation
Amount
Participation
Amount
Subject to LBE
Goal
CMD Awarded
LBE Goal %
Trinet Construction, Inc SF LBE-OBE (Micro) $1,300,000.00 $1,300,000.00 7.10% DR Traffic Control SF LBE-MBE (Micro) $10,000.00 $10,000.00 0.05% TOTAL $1,310,000.00 $1,310,000.00 7.15%
R & S satisfied the “Good Faith Efforts” requirement.
R & S utilized Approach A and exceeded the LBE subcontractor participation requirement by the LBE Prime counted its own self-performed work for the 35% good faith outreach exception portion.
CMD finds R & S is responsive to pre-award requirements of Chapter 14B. Once awarded, the contract will be monitored for compliance with the LBE subcontractor participation commitment, as well as other 14B requirements.
Primary CMD contact for the contract: Adriana Duran, [email protected]
CMD must be contacted immediately for:
- Subcontractor addition/substitution;
- Contract modification that cumulatively increases the original contract value by 20%; - Prompt payment issues;
- Any other issues pertaining to LBE subcontractor participation
Noncompliance may result in penalties, including monetary fines. Please communicate with CMD early.
[CCO/AD]