DEPARTMENT
Water Enterprise
AGENDA NO.
7c
MEETING DATE
October 28, 2025
AGENDA ITEM
Public Utilities Commission
City and County of San Francisco
Calendar: Consent Calendar
Contract/Project Manager: Joan Ryan
Award Contract No. PRO.0309(R), As-Needed Relocation Coordination Services
Summary of Proposed
Commission Action:
Award professional service s Contract No. PRO.0309(R), As -Needed Relocation Coordination Services , to Visions Management in the amount not-to-exceed $4,500,000 and with a duration of five years, to provide professional relocation services to support the Water Enterprise relocation of programs, staff, and equipment to newly constructed or renovated facilities at 2000 Marin Street, San Francisco, and 1000 El Camino Real, Millbrae.
Background: The San Francisco Public Utilities Commission (SFPUC) Water Enterprise corporation yards in San Francisco and San Mateo Counties are old, outdated, and not equipped to meet the agency’s needs through the year 2050. The SFPUC is building a new eight -acre campus at 2000 Marin Street, San Francisco, and new and renovated facilities at 1000 El Camino Real, Millbrae. The new campuses will include administration buildings, historical libraries, technical trade shops, warehouse facilities and inventory, water quality and natural resources laboratories, and parking structures.
The SFPUC requires consultant services to support the Water Enterprise to develop and implement relocation plans that ensure the relocation of staff, equipment and programs without adversely affecting the SFPUC’s ability to provide 24/7 operation and maintenance of the agency’s regional and local water distribution systems. The physical relocations are scheduled to begin in late 2028.
Without these services, the Water Enterprise may not be able to occupy new facilities in a timely manner resulting in new facilities being unoccupied and staff remaining in old, outdated and inadequate facilities.
On February 11, 2025, SFPUC advertised PRO.0309, As-Needed Relocation Coordination Services, Request for Proposals (RFP). On March 13, 2025, the SFPUC received one proposal in response to the RFP that was deemed non- responsive. On June 16, 2025, the SFPUC readvertised PRO.0309(R), As - Needed Relocation Coordination Services.
Scope of Contract: The contract work locations are in San Francisco and San Mateo Counties.
Agenda Title: PRO.0309(R), As-Needed Relocation Coordination Services Commission Meeting Date: October 28, 2025
The contract work consists of professional services for:
(1) Relocation Management: prepare materials, communications , plans, and other services needed to support managers to prepare for relocation of their divisions or bureaus.
(2) Change Management: prepare materials and tools to develop and apply a structured methodology and lead change management activities, workshops, and meetings to help staff prepare for and adapt to new work environments.
(3) Inventory Services: prepare an inventory of furniture, fixtures, and equipment (FF+E) that is relocating and develop decommissioning plans for disposal or uploading to the San Francisco Department of the Environment’s Virtual Warehouse for FF+E that is not relocating. (4) Project Planning and Communication: develop a Communication Plan and a Project Schedule for each relocation ; develop a Relocation Strategy and Relocation Plan for each campus; develop and prepare communication materials and facilitate move presentations. (5) Pre-Move Management: develop a Move Plan for each campus, assist in developing Requests for Proposals for service contracts to (a) support the development of Standard Operating Procedures for new facilities, (b) perform standard moving services and specialty moving services for IT equipment, and other specialty vendors as needed. (6) Move Activities: provide on-site supervision of all vendors performing Move-Day services, set-up and manage Welcome Centers for staff on move-in day.
(7) Post-Occupancy Support & Project Close -Out: review vendor invoices, work progress reports and make recommendations to SFPUC project managers for payment; provide on- site presence for all decommissioning activities.
Funding and Costs: Funding Source: Water Enterprise Capital Improvement Program Not-to-Exceed Amount $4,500,000
Schedule: Advertised: June 16, 2025
Estimated Notice-to-Proceed Date: December 2025
Estimated End Date: December 2030
Duration: five years
Final Score
Summary:
On August 6, 2025, in response to a Request for Proposals (RFP), the SFPUC received three proposals, two of which were determined to be non- responsive. S taff recommends award to the sole qualified proposer that submitted a responsive proposal, Visions Management.
Environmental
Review:
This action does not constitute a “project” under the California Environmental Quality Act Guidelines section 15378(a) because it will not result in direct or indirect physical changes in the environment.
Agenda Title: PRO.0309(R), As-Needed Relocation Coordination Services Commission Meeting Date: October 28, 2025
Local Business
Enterprise Utilization
and Non-
Discrimination in
Contracting:
The Contract Monitoring Division (CMD) established a 10.0% Local Business Enterprise (LBE) subcontracting participation requirement for this contract. The contractor committed to a 13.5% LBE subcontractor participation with its proposal.
Attachment(s): 1. CMD Memorandum
PUBLIC UTILITIES COMMISSION
City and County of San Francisco
RESOLUTION NO.
WHEREAS, The San Francisco Public Utilities Commission (SFPUC) Water Enterprise requires consultant services to develop and implement relocation plans that ensure the relocation of staff, equipment , and programs into new facilities in 2000 Marin Street, San Francisco , and 1000 El Camino Real, Millbrae, without adversely affecting the SFPUC’s ability to provide 24/7 operation and maintenance of the agency’s regional and local water distribution systems; and
WHEREAS, It is necessary to procure the services of qualified relocation coordination specialists to relocate administration facilities, water quality and natural resources laboratories, historic records, and professional trade shops to the New City Distribution Division Campus and New Millbrae Campus; and
WHEREAS, The estimated cost of services is $4,500,000; and
WHEREAS, On June 16, 2025, SFPUC advertised Request for Proposals (RFP), PRO.0309(R), As-Needed Relocation Coordination Services, to procure relocation coordination services; and
WHEREAS, On August 6, 2025, the SFPUC received three proposals, two of which were deemed to be nonresponsive; and
WHEREAS, Services are anticipated to begin i n December 2025, and end i n December 2030 and the duration of the contract is five years; and
WHEREAS, SFPUC and Contract Monitoring Division (CMD) staff, upon review of the proposals, determined that Visions Management is the sole qualified firm to submit a responsive proposal based on the established minimum qualifications and commitment to LBE goals; and
WHEREAS, CMD established a 10.0% Local Business Enterprise (LBE) subcontractor participation requirement for this contract and Visions Management committed to a n LBE subcontractor participation of 13.5%; and
WHEREAS, This action does not constitute a “project” under the California Environmental Quality Act Guidelines section 15378(a) because it will not result in direct or indirect physical changes in the environment; and
WHEREAS, Funds for Contract No. PRO.0309(R), As-Needed Relocation Coordination Services, will be available from the Water Enterprise Capital Improvement Program; now therefore be it,
RESOLVED, That this Commission hereby awards Contract No. PRO.0309(R), As - Needed Relocation Coordination Services to Visions Management, to provide relocation coordination services, for an amount not to exceed $4,500,000, and with a duration of five years.
I hereby certify that the foregoing resolution was adopted by the San Francisco Public Utilities Commission at its meeting of October 28, 2025.
Director of Commission Affairs
San Francisco Public Utilities Commission
City & County of San Francisco
Daniel Lurie, Mayor
Office of the City Administrator
Carmen Chu, City Administrator
Contract Monitoring Division
Regina Chan, Director
1455 Market Street, Suite 16A, San Francisco, CA 94103
Telephone (415) 554 0630
MEMORANDUM
Date: October 14, 2025
To: Joan Ryan, SFPUC
Shevaghna Milton, SFPUC
Ethan Baker, SFPUC
Olga Mejia-Rocha, SFPUC
From: Adriana Duran, CMD
Subject: CMD Review of Proposals Submitted on August 06, 2025, for PRO.0309(R) As-Needed Coordination Services
The LBE Rating Bonus
The rating bonus was applied to proposers that are certified by the Contract Monitoring Division (“CMD”) as an LBE in the type of work that is specified for the prime by the Contract Awarding Authority and is also applied to joint venture proposers with at least one LBE joint venture partner that will perform at least 35% of prime level work.
Proposer Rating
Bonus
LBE Status,
Type and Size
NV5, Inc. Not
Applicable Non-LBE
Visions
Management
International
Corp. (“Visions
Management”)
10% SF LBE – WBE
(Micro)
Buie Porter
Munson & Siller
LLC
10% SF LBE – WBE
(Micro)
Buie Porter Munson & Siller LLC was found non-responsive to Chapter 14B pre-award requirements.
NV5, Inc. proposal was deemed non-responsive and rejected by the SFPUC for the following reasons, per SFPUC:
• Prime Proposer failed to meet the minimum qualifications • Subcontractor failed to meet the minimum qualifications • Project Manager failed to meet the minimum qualifications. • Assistant Project Manager failed to meet the minimum qualifications
Visions Management was the sole responsive proposal bidder for PRO.0309R.
The RFP indicates that a contract will be awarded to the highest ranked proposer. Visions Management is the highest ranked proposer after the application of the LBE rating bonus.
A combination of Micro-LBE and Small-LBE participation will count toward LBE subcontractor participation compliance. Management Vision LBE subcontracting commitment for this contract:
LBE Sub Requirement % LBE Sub Commitment %
Micro/Small LBE 10.00% 13.50%
In its proposal, Visions Management listed the following LBE subcontractor (for the PeopleSoft System):
Subcontractor Scope of Work
LBE
LBE
Size
LBE
Percent
Percent of
Work
Bradac Co.
Relocation & change
management, Inventory Services,
Project Planning &
communication, Pre-Move
Management move activities &
site
SF LBE-
WBE Micro 100% 13.50%
Visions Management satisfied the “Good Faith Efforts” requirement.
Visions Management utilized Approach A (35% Approach) on CMD Form 2B to meet the Good Faith Efforts (“GFE”) requirements. Visions Management demonstrated that it met the GFE requirements under Approach A by exceeding the sum of the LBE subcontracting participation requirement(s) established for this project by at least 35%.
CMD finds Visions Management is responsive to pre-award requirements of Chapter 14B. Once awarded, the contract will be monitored for compliance with the LBE subcontractor participation commitment, as well as other 14B requirements.
Primary CMD contact for the contract: Adriana Duran, [email protected]
CMD must be contacted immediately for:
- Subcontractor addition/substitution;
- Contract modification that cumulatively increases the original contract value by 20%; - Prompt payment issues;
- Any other issues pertaining to LBE subcontractor participation.
Noncompliance may result in penalties, including monetary fines. Please communicate with CMD early.
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