Item No. 2
Regular Meeting of the Board of Directors of the
Peninsula Clean Energy Authority (PCEA)
Minutes
Thursday, November 17, 2022
6:30 p.m.
Zoom Video Conference and Teleconference
CALL TO ORDER
Meeting was called to order at 6:39 p.m. in virtual teleconference.
SWEARING IN OF NEW BOARD MEMBER
Jennifer Stalzer, Associate General Counsel, presided over the official swearing-in of new Board Member Ken Gonzalez from the City of Colma
ROLL CALL
Participating Remotely:
Donna Colson, Burlingame, Vice Chair
Ken Gonzalez, Colma
Carlos Romero, East Palo Alto, arrived at 6:51 p.m.
Patrick Sullivan, Foster City
Harvey Rarback, Half Moon Bay
Betsy Nash, Menlo Park
Anders Fung, Millbrae
Jeff Aalfs, Portola Valley
Giselle Hale, Redwood City
Marty Medina, San Bruno
John Dugan, San Carlos
Rick Bonilla, San Mateo
Jennifer Wall, Woodside
Laurence May, Hillsborough, arrived at 7:39 p.m.
Pradeep Gupta, Director Emeritus
John Keener, Director Emeritus
Absent:
Dave Pine, San Mateo County
Warren Slocum, San Mateo County
Rick DeGolia, Atherton, Chair
Julia Mates, Belmont
Coleen Mackin, Brisbane
Roderick Daus-Magbual, Daly City
Tom Faria, Los Banos
Tygarjas Bigstyck, Pacifica
James Coleman, South San Francisco
A quorum was established.
Item No. 2
PUBLIC COMMENT
None
ACTION TO SET THE AGENDA AND APPROVE REMAINING CONSENT AGENDA ITEMS Vice Chair Colson noted that Agenda Item Number 5, “Approval of Seventh Amended and Restated Agreement Between Peninsula Clean Energy Authority and Chief Executive Officer” is on Regular Agenda.
MOTION: Director Bonilla moved, seconded by Director Hale to set the Agenda, and approve Agenda Item Numbers 1-4.
1. Adopt Findings Pursuant to AB 361 to Continue Fully Teleconferenced Committee Meetings Due to Health Risks Posed by In-Person Meetings
2. Approval of the Minutes for the October 27, 2022 Meeting
3. Approval of Contract With EV.Energy for the EV Managed Charging Pilot for a Total of $220,000 Over 2 Years
4. Approval of Amended Remote Work Policy in Employee Handbook MOTION PASSED: 12-0 (Absent: San Mateo County, San Mateo County, Atherton, Belmont, Brisbane, Daly City, East Palo Alto, Hillsborough, Los Banos, Pacifica, South San Francisco)
JURISDICTION BOARD MEMBER YES NO ABSTAIN ABSENT
San Mateo County Director Pine X
San Mateo County Director Slocum X
Atherton Director DeGolia X
Belmont Director Mates X
Brisbane Director Mackin X
Burlingame Director Colson X
Colma Director Gonzalez X
Daly City Director Daus-Magbual X
East Palo Alto Director Romero X
Foster City Director Sullivan X
Half Moon Bay Director Rarback X
Hillsborough Director May X
Los Banos Director Faria X
Menlo Park Director Nash X
Millbrae Director Fung X
Pacifica Director Bigstyck X
Portola Valley Director Aalfs X
Redwood City Director Hale X
San Bruno Director Medina X
Item No. 2
San Carlos Director Dugan X
San Mateo Director Bonilla X
South San Francisco Director Coleman X
Woodside Director Wall X
Totals 12 11
REGULAR AGENDA
6. Chair Report
Vice Chair Colson shared a recap of the November 7, 2022 Executive Committee Meeting and asked for volunteers for a subcommittee discussing the Directors Emeriti positions. Vice Chair Colson also shared an update on the Energy Summit at the Haas Business School and recognized departing Board Members Rick Bonilla, Tom Faria, Giselle Hale, Larry May, and Laura Parmer-Lohan.
7. CEO Report
Jan Pepper, Chief Executive Officer, gave a report including a staffing update, information on Net Energy Metering (NEM) 3.0, projections for the 2023 Power Charge Indifference Adjustment (PCIA), an update on the Solar + Storage on Public Buildings program, an update on the Assembly election and AB 361, and recognizing retiring Board Members.
Vice Chair Colson announced that Agenda Item Number 5, “Approval of Seventh Amended and Restated Agreement Between Peninsula Clean Energy Authority and Chief Executive Officer” would be heard following the Citizens Advisory Committee Report.
8. Citizens Advisory Committee Report
Cheryl Schaff, Citizens Advisory Committee (CAC) Chair, gave a report on the November 3, 2022 Citizens Advisory Committee meeting including the CAC unanimously passing staff’s recommendation to deliver 100% renewable energy annually on a 99% time-coincident basis by 2025.
5. Approval of Seventh Amended and Restated Agreement Between Peninsula Clean Energy Authority and Chief Executive Officer
Vice Chair Colson introduced this item recognizing Jan Pepper’s excellent service and leadership to Peninsula Clean Energy and shared that a closed session was held at the October 27, 2022 Board of Directors meeting where this item was discussed in more detail.
MOTION: Director Bonilla moved, seconded by Director Romero to approve a Seventh Amended and Restated Agreement with Janis C. Pepper, modifying the end date of to June 30, 2023 with the possibility of an extension; and (2) providing a two-stage increase in her annual base salary to $406,000 effective July 1, 2022 and $425,000 effective January 1, 2023.
MOTION PASSED: 13-0 (Absent: San Mateo County, San Mateo County, Atherton, Belmont, Brisbane, Daly City, Hillsborough, Los Banos, Pacifica, South San Francisco)
JURISDICTION BOARD MEMBER YES NO ABSTAIN ABSENT
San Mateo County Director Pine X
San Mateo County Director Slocum X
Item No. 2
Atherton Director DeGolia X
Belmont Director Mates X
Brisbane Director Mackin X
Burlingame Director Colson X
Colma Director Gonzalez X
Daly City Director Daus-Magbual X
East Palo Alto Director Romero X
Foster City Director Sullivan X
Half Moon Bay Director Rarback X
Hillsborough Director May X
Los Banos Director Faria X
Menlo Park Director Nash X
Millbrae Director Fung X
Pacifica Director Bigstyck X
Portola Valley Director Aalfs X
Redwood City Director Hale X
San Bruno Director Medina X
San Carlos Director Dugan X
San Mateo Director Bonilla X
South San Francisco Director Coleman X
Woodside Director Wall X
Totals 13 10
9. Approval of Audited Financials for Fiscal Year End 2022 (Action) Kristina Cordero, Chief Financial Officer, gave a presentation on the audited financial statements for Fiscal Year 2021-2022 including auditor conclusions and summary.
MOTION: Director Bonilla moved, seconded by Director Romero to Approve the Audited Financial Statements for Fiscal Year 2021-2022.
MOTION PASSED: 13-0 (Absent: San Mateo County, San Mateo County, Atherton, Belmont, Brisbane, Daly City, Hillsborough, Los Banos, Pacifica, South San Francisco)
JURISDICTION BOARD MEMBER YES NO ABSTAIN ABSENT
San Mateo County Director Pine X
San Mateo County Director Slocum X
Atherton Director DeGolia X
Belmont Director Mates X
Brisbane Director Mackin X
Burlingame Director Colson X
Colma Director Gonzalez X
Daly City Director Daus-Magbual X
East Palo Alto Director Romero X
Foster City Director Sullivan X
Half Moon Bay Director Rarback X
Item No. 2
Hillsborough Director May X
Los Banos Director Faria X
Menlo Park Director Nash X
Millbrae Director Fung X
Pacifica Director Bigstyck X
Portola Valley Director Aalfs X
Redwood City Director Hale X
San Bruno Director Medina X
San Carlos Director Dugan X
San Mateo Director Bonilla X
South San Francisco Director Coleman X
Woodside Director Wall X
Totals 13 10
10.Adopt Staff’s Recommendation on Delivering 100% Renewable Energy annually on a 99% Time-Coincident Basis (Action) Mehdi Shahriari, Planning and Analytics Manager, gave a presentation on Staff’s recommendation for delivering 100% renewable energy annually on a 99% time-coincident basis including the modeling approach, renewable goal scenarios, the new capacity required to add to Peninsula Clean Energy’s portfolio, the cost of time-coincident procurement, emissions reductions in hourly carbon intensity, reduction in system net peak, and real-time operations on time-coincident performance.
MOTION: Director Hale moved, seconded by Director Bonilla to adopt staff’s recommendation to deliver 100% renewable energy annually on a 99% time-coincident basis by 2025.
Director Sullivan asked if there were other energy sources that could be used to develop a portfolio that could reduce the costs. Mehdi explained that the analysis is based on market condition snapshots which are ever changing. Director Sullivan asked if different forms of energy could be substituted into the portfolio. Mehdi explained that there are some emerging technologies, such as offshore wind, which could help to reduce cost in the future, but that this analysis was only done to the year 2025.
Director Emeritus Keener pointed out that buying energy for 100% renewable time-coincident requires greatly overbuying energy.
Public Comment: Tom Kabat
Jan Pepper, Chief Executive Officer, commented that Peninsula Clean Energy will still be doing transactions with others as we buy and sell electricity.
Director Emeritus Keener commented that 2/3 of the cost of electricity for consumers is transmission and delivery costs paid to PG&E.
MOTION: Director Hale moved, seconded by Director Bonilla to adopt staff’s recommendation to deliver 100% renewable energy annually on a 99% time-coincident basis by 2025.
MOTION PASSED: 14-0 (Absent: San Mateo County, San Mateo County, Atherton, Belmont, Brisbane, Daly City, Los Banos, Pacifica, South San Francisco) Item No. 2
JURISDICTION BOARD MEMBER YES NO ABSTAIN ABSENT
San Mateo County Director Pine X
San Mateo County Director Slocum X
Atherton Director DeGolia X
Belmont Director Mates X
Brisbane Director Mackin X
Burlingame Director Colson X
Colma Director Gonzalez X
Daly City Director Daus-Magbual X
East Palo Alto Director Romero X
Foster City Director Sullivan X
Half Moon Bay Director Rarback X
Hillsborough Director May X
Los Banos Director Faria X
Menlo Park Director Nash X
Millbrae Director Fung X
Pacifica Director Bigstyck X
Portola Valley Director Aalfs X
Redwood City Director Hale X
San Bruno Director Medina X
San Carlos Director Dugan X
San Mateo Director Bonilla X
South San Francisco Director Coleman X
Woodside Director Wall X
Totals 14 9
11.Board Members’ Reports
None
ADJOURNMENT
Meeting was adjourned at 7:52 p.m.