Peninsula Clean
Energy Executive
Committee
Meeting
May 11, 2026
This meeting will begin shortly. Thank you!
Agenda
• Call to Order / Roll Call
• Public Comment (for items not on the Agenda)
• Please note, send Zoom chats to Brianna Arroyo, Admin Asst. • Action to set the Agenda and Approve Consent Item 1
• Consent – Public Comment
• Regular Agenda items
• Adjournment
Chair Report
CEO Report
CEO Report
5 • New Name/JPA Amendment - status
• Office of Education Gov PV Ribbon
Cutting and Community Feedback
Forum
• Cal-CCA Conference – this week!
Upcoming Meetings – June and July 2026
Audit and Finance Committee:
• Monday, June 8 at 8:30 a.m.
Executive Committee:
• Monday, June 8 at 10:00 a.m.
• Monday, July 13 at 10:00 a.m.
Board of Directors Meeting:
• Thursday, June 25 at 6:30 p.m.
• Thursday, July 23 at 6:30 p.m.
August Meetings will be Cancelled
New Office Update and
Recommend Approval of
Agreements for Office
Furniture and Audiovisual
Contractor, Each in an Amount
Not-to-Exceed $400,000
Nick Bijur, Chief Financial Officer
Nelly Wogberg, Office Manager
Background and Project Status
• Lease signed for 400 S. El Camino Real
(14th floor) in downtown San Mateo
• Staff worked with architects and building
management to finalize floorplan and select
finishes
• Permit package submitted to City on May 8
• Anticipate beginning construction in mid-July once current tenant vacates • Current office lease extended through Oct.
31 to accommodate potential construction
delays and relocation activities
Offices
Conference Rooms
Open Workspaces
“Public” Area
Final Floorplan
• Boardroom that fully
meets PCE’s needs
• 5 conference rooms
(currently 2)
• 2 huddle rooms (new!) • 1 wellness room (new!) • 8 offices (currently 7) • All-gender restroom (new!)
• Potential for 3 “phone
booths” (new!)
Selected Finish Materials
Ceiling Plans
• Ceiling “clouds” to help with acoustics
• Board room and lobby
• Wind and water themes
Lobby Aspirations
• Entryway with branding
• Electrification display – range, mini split, heat pump Cost Containment Strategy
✓ 6 months of free rent significantly offsets TI/construction costs ✓ Keep existing office infrastructure and finishes where possible ✓ Select building standard/mid-range finishes and design features ✓ Prioritize “must-do” upgrades such as electrical, bathrooms, boardroom and other space requirements
✓ Adhere to all ADA standards and add all-gender restroom ✓ Value engineer space plan and finishes to minimize costs while achieving desired functionality and aesthetics
✓ Phase in discretionary elements if needed to control costs ✓ Explore reusing furniture and equipment from current office Tenant Improvements
• Tenant improvements managed by building management as part of lease agreement
• Lease negotiations included tenant improvement allowance of $85 per square foot, totaling ~$900,000
• Following value engineering and scope refinement efforts, PCE’s estimated contribution is currently projected to be ~$500,000 • DA Pope, building management’s preferred contractor and low-cost bidder, will oversee all construction activities • Tenant improvement costs will be incorporated into FY 2026-27 budget presented to the Exec. Committee and Board in June AV Contractor
• Competitive proposals received for audiovisual, networking, and security systems to support board meetings, conference rooms, and hybrid work functionality
• Existing AV equipment will be reused where practical to reduce costs • Vendor selection based on functionality, compatibility with existing systems, and overall value to PCE
• Estimated cost of approximately $225,000, based on initial proposals • If project costs exceed CEO’s $250,000 contracting authority, staff will return to the Board for approval of related agreements, in an amount not to exceed $400,000
Furniture Procurement
• Competitive proposals received for furniture,
fixtures, and equipment (FF&E)
• Proposals evaluated based on services, project
support, OMNIA access, lead times and fees
• Final costs will depend on workstation layouts,
finish selections, and remaining scope decisions
• Cost savings include reuse of existing furniture
and second-hand purchasing where feasible
• Staff is requesting authorization for the CEO to
execute FF&E-related agreements in an amount
not to exceed $400,000
December 2024 - May 2025
Workplace of Choice Committee:
Pre-work + Tour Sites
Recommendation
to Executive Committee
October 2025
October 2025
Board approval delegating
to CEO to negotiate lease
Sign lease, engage architect
and plan for tenant
improvements
December 2025
Short list site selection based on EC feedback;
“trade papers” with short-listed properties
June - August 2025
Anticipated move-in date
October/November 2026
Obtain necessary permits
and plan for quick
construction period
January - May 2026
Discussion with Executive Committee
May 2025
Next steps & anticipated timeline
17 July 2026
Existing tenant vacates and
construction begins
Recommendation
1. Recommendation to the Board of Directors to authorize the CEO to execute agreements with an AV contractor if project costs exceed the CEO’s existing $250,000 contracting authority, in an amount not to exceed $400,000
2. Recommendation to the Board of Directors to authorize the CEO to select a furniture dealer and execute FF&E-related agreements in an amount not to exceed $400,000
Committee Members’ Reports
Adjournment