Entry No. 1
PIONEER COMMUNITY ENERGY
GOVERNING BOARD
February 17, 2022
Minutes
Heard General Administration Functions, Part I.
Call to Order
Pioneer Community Energy Governing Board met in open session at 3:00 PM on February 17, 2022.
Pursuant to Government Code section 54953(e) and other applicable provisions of the Brown Act, the meeting was conducted via live streamed teleconference accessed and viewed at the following web link:
https: //us06web .zoom. us/j/8996 7227073.
Roll Call
p A Title Name Agency
X Chair Alice Dowdin Calvillo City of Auburn
X Vice Chair Jeff Duncan Town of Loomis
X Director Wes Heathcock City of Colfax
X Director John Hidahl County of El Dorado
X Director Jim Holmes County of Placer
X Director Greg Janda City of Rocklin
X Director Suzanne Jones County of Placer
X Director Dan Karleskint City of Lincoln
X Director Dennis Thomas City of Placerville
Chair Dowdin Calvillo presided over the meeting.
Chair Dowdin Calvillo welcomed Director Thomas as Member appointed by the City of Placerville and announced that Director Saragosa will now take the role of Alternate Member.
Director Thomas greeted the Board, commended Pioneer Community Energy on the progress made, and expressed his enthusiasm in serving in this capacity.
Approved the Agenda without objection and substitute the previous roll call for the vote.
MOTION: Holmes/Duncan.
There were no comments from members of the public on items not listed on this agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
Approved minutes of the January 20, 2022 regular meeting.
Adopted Resolution 2022-5 approving an updated Records Retention Schedule for Pioneer Community Energy and authorizing the Executive Director to make any further updates, as approved by the General Counsel, to the Retention Schedule and the Records Management, Retention and Destruction Policy.
Received Quarterly Financial Reports through December 2021.
Governing Board Minutes
February 17, 2022
Approved the Consent Agenda less Item lb, To continue meetings by teleconferencing pursuant to Government Code Section 54953(e), (1) the Board has reconsidered the circumstances of the state of emergency created by the COVID-19 pandemic; and (2) the state of emergency continues to directly impact the ability of the members to meet safely in person, which was pulled for separate consideration.
MOTION: Holmes/Jones.
Approved the Agenda without objection and substitute the previous roll call for the vote.
Entry No. 3
To continue meetings by teleconferencing pursuant to Government Code Section 54953(e), (1) the Board reconsidered the circumstances of the state of emergency created by the COVID-19 pandemic; and found (2) the state of emergency continues to directly impact the ability of the members to meet safely in person; and moved to amend the action to authorize the Executive Director to move forward with development of hybrid in-person meetings.
MOTION: Hidahl/Karleskint.
ROLL CALL VOTE: 9:0:0
AYES: Dowdin Calvillo, Duncan, Heathcock, Hidahl, Holmes, Janda, Jones, Karleskint, Thomas.
Entry No. 4
Adopted Resolution 2022-6 approving Amendment No. 6 to Pioneer Community Energy's By-Laws establishing procedures related to ad hoc and standing committees.
MOTION: Hidahl/Karleskint.
ROLL CALL VOTE: 9:0:0
AYES: Dowdin Calvillo, Duncan, Heathcock, Hidahl, Holmes, Janda, Jones, Karleskint, Thomas.
Entry No. 5
Received a report on the State of the Utility reviewing where Pioneer Community Energy has been, the major initiatives of this year and where the utility is projected to be at the end of 2022 and beyond.
Director Duncan inquired if there would be more than one Key Accounts Manager; stated that Pioneer needs more employees; and suggested that it would be advantageous to utilize the Board Members in identifying key accounts within their respective agencies.
Director Heathcock inquired about Key Account designations; and if Pioneer's Greenl00 procurement counted as clean energy per SB 1383 (organics).
Entry No. 6
Received a report on the plan to reconnect with customers and improve Pioneer Community Energy's customer participation rate.
Director Karleskint requested that messaging for El Dorado County opt-outs would include benefit of coming back to Pioneer prior to July 1 and that waiting until a~er July 1 would result in a new vintage year and less savings.
Chair Dowdin Calvillo requested distribution of individual agency opt-out numbers and reasons; and encouraged the Board to share posts regarding Pioneer to increase participation rates and provide information.
Entry No. 7
Received a report on activities related to expansion of Pioneer Community Energy's existing service territory.
Governing Board Minutes
February 17, 2022
Executive Director Eckert (1) reported that the Expansion Committee approved funding for an impact assessment study with Nevada County and a not-to-exceed budget of $75,000 for studies with other potential applicants; (2) updated the Board that the Committee will be meeting prior to the July Board meeting; and expect to propose an amendment to the JPA and an Implementation Plan by end of year; and (3) commended the Board for providing equity to surrounding communities.
Entry No. 8
Heard General Administration Functions, Part II.
A. Board Member Communications
Chair Dowdin Calvillo reported that on February 10, 2022, the Expansion Committee elected officers for 2022; received a presentation from staff on expansion activities; and approved funding for an impact assessment study with Nevada County and a not-to-exceed budget of $75,000 for studies with other potential applicants. The Committee will be meeting again in a few months to review the results of the studies.
Director Holmes reported that he had received a call from Placer County Treasurer/Tax Collector Jenine Windeshausen who announced her upcoming retirement; and commended her work to launch the CCA.
Director Janda reported that on January 12, 2022, the Audit & Finance Committee received a presentation from Pioneer's independent auditor firm Pisenti & Brinker on Pioneer's financials as of June 30, 2021; received an update that since the Pioneer rate adjustment is at a discount to PG&E's rates, the mid-year budget would be brought to the Board in March when the PG&E rate adjustments are expected to be finalized; and received staff's presentation on the upcoming Pioneer Cyber Security and the tri-annual Automated Metering Infrastructure Audit.
B. Executive Director Communications
Executive Director Eckert reported that Pioneer continues to receive inquiries regarding the Time-of-Use (TOU) options and will be hosting an informational webinar on March 15th along with PG&E representatives to explain the TOU rate and impacts to Pioneer customers.
Executive Director Eckert also reported that PG&E customer generation rates and the Power Cost Indifference Adjustment (PCIA) rate were approved by the CPUC on February 10th and PG&E is required to release their rate schedules by February 25th •
Executive Director Eckert concluded his report by updating the Board on Net Billing (NEM 3.0) which was removed from the CPUC agenda due to the new president taking office and will be discussed at a time yet to be determined. Pioneer supports the efforts to reduce cost-shifts and encourages solar paired with energy storage, but we do not support a fixed charge that harms current and future solar customers. A letter, which has been provided to the Board for review, will be issued by Pioneer to the CPUC and Governor's Office formalizing our opinion.
C. Informational Items
Received the Glossary of Terms.
D. Adjournment
The meeting adjourned at 4:35 PM
ATTEST:
Minutes approved as presented by a majority vote
of the Governing Board on March 17, 2022.
Teresa Willock, Board Secretary