Committee Members
Chair: Greg Janda, City of Rocklin
Vice Chair: Jeff Duncan, Town of Loomis
Daniel Karleskint, City of Lincoln
Michael Saragosa, City of Placerville
The Pioneer Audit & Finance Committee meeting will be live streamed and can be accessed and viewed at the following web link: https://us06web.zoom.us/j/84515543683.
It has been established that meetings of the Board of Directors and all other legislative bodies of Pioneer Community Energy will be conducted pursuant to Government Code section 54953(e) (AB 361) and other applicable provisions of the Brown Act.
In order to protect public health and the safety of our Placer and El Dorado County citizens, the Public Comment for the Pioneer Audit & Finance Committee Meeting will be offered through the Zoom platform.
Public access to The Pioneer Audit & Finance Committee Meeting will be entirely by remote audio/visual participation. Therefore, the meeting will be closed to in-person public participation. Citizens who wish to comment should be prepared to use the Zoom platform via computer or telephone. Public Comment will be opened for each agenda item in sequence.
How to Participate Using Zoom
You can join the meeting using the following link: https://us06web.zoom.us/j/84515543683.
When you join the meeting, you will be muted by default. To inform the Clerk that you would like to make a public comment, you will use the “Raise Hand” feature.
Public Comment via Computer or Smartphone
If you would like to make a comment, you will use the “Raise Your Hand” feature. Please note that you should only raise your hand during the item to which you will comment. Instructions for using the “Raise Hand” feature when using a computer or mobile device can be found at the link below:
https://support.zoom.us/hc/en-us/articles/205566129-Raising-your-hand-in-a-webinar Public Comment via telephone (Audio Only Option)
1. Dial 1 (669) 900-6833
2. When asked for the meeting ID, enter 845 1554 3683 #
3. When asked for your participant ID, press # to continue
4. You will be muted by default. To inform the Clerk that you would like to make a comment during each agenda item, dial *9 to “Raise your hand.” When it is your turn to speak, the clerk will identify you by the last three digits of your phone number, at that time dial *6 to unmute yourself and state your name and comment for the record. Please note that you should only raise your hand during the item to which you will comment.
Audit & Finance Committee Agenda
March 3, 2022 3:00 PM
Pioneer Community Energy Offices
2510 Warren Drive, Suite B, Rocklin, CA 95677
'IONEER
CDMMUNITY ENERGY
I. GENERAL ADMINISTRATIVE FUNCTION – PART I
A. CALL TO ORDER
1. Roll Call
B. SELECTION OF OFFICERS
1. Select a Chair and Vice Chair of the Pioneer Community Energy Audit & Finance Committee to a term of one year effective immediately. (ACTION – ECKERT) a) Selection of 2022 Audit & Finance Committee Chair
b) Selection of 2022 Audit & Finance Committee Vice Chair C. PUBLIC COMMENT
Persons may address the Audit & Finance Committee on items not on this agenda. Please limit comments to 3 minutes per person The Committee is not permitted to take any action on items addressed under Public Comment.
D. APPROVAL OF AGENDA
II. CONSENT AGENDA
1) APPROVAL OF THE CONSENT AGENDA
All items on the Consent Agenda have been recommended for approval by the Executive Director. All Consent items will be approved by a single vote. Anyone may ask to address Consent items prior theto Committee acting, and the item may be moved for discussion. a) Meeting Minutes for Approval
Approve Minutes of the January 12, 2022 Committee Meeting. 2) Informational Technology Audit (DISCUSSION - KOEHN)
a) Receive Informational Technology Audit Report from Hutchinson and Bloodgood, LLP. 3) Power Prepay (DISCUSSION - KOEHN)
a) Receive an overview of Power Prepay from Michael Berwanger, PFM, as Pioneer’s Financial Advisor for Prepays.
4) Rates Update (DISCUSSION - KOEHN)
a) Receive an update on rates.
5) Mid-Year Budget for Fiscal Year 2021-2022 (DISCUSSION - KOEHN) a) Receive update on Mid-Year Budget for Fiscal Year 2021-22. 6) Data Flow (DISCUSSION - KOEHN)
a) Receive presentation on Data Flow.
III. REGULAR AGENDA
IV. GENERAL ADMINISTRATIVE FUNCTION – PART II
A. ADJOURNMENT
Affidavit of Posting
I, Teresa Willock, Board Clerk, declare under penalty of perjury that the foregoing agenda for the March 3, 2022 meeting of the Pioneer Community Energy Community Programs Advisory Committee was posted and available for public review on February 25, 2022 at the offices of Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, CA 95677 and on the Pioneer website at: http://pioneercommunityenergy.ca.gov/about-us/agendas-and-minutes/.
Pioneer Community Energy is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Staff Report – Item I-B
To: The Audit & Finance Committee
From: Don Eckert, Executive Director
Item I-B: Selection of Pioneer Community Energy Audit & Finance Committee Chair and Vice Chair
Date: 3/3/2022
RECOMMENDATION
Select a Chair and Vice Chair of the Pioneer Community Energy Audit & Finance Committee to a term of one year effective immediately.
BACKGROUND
At the August 20, 2020 Pioneer Governing Board meeting, the Board approved the formation of an Audit & Finance Committee (Committee); and, at the September 29, 2020 meeting of the established Committee, a Chair and Vice Chair were selected for a term of one year.
Since the initial organization of the Committee, a new member was appointed on February 18, 2021 to fill a vacant seat; and an additional member was appointed on January 20, 2022. At the September 8, 2021 meeting, the Committee voted to keep the current Chair and Vice Chair through February 2022.
ANALYSIS & DISCUSSION
As a permanent standing committee of the Governing Board, the Audit and Finance Committee is subject to the Brown Act for all meetings. In order to provide for efficient and reliable Committee meeting organization and in accordance with the Pioneer Community Energy By-Laws Article II, Section 2, staff recommends the Committee select a Chair to preside over its meetings, and a Vice Chair to act in the absence of the Chair.
STRATEGIC PLAN
Strategic Policy 1: Local Engagement
Strategic Policy 4: Operational Excellence
FISCAL IMPACT
There is no fiscal impact from the selection of a Chair and Vice Chair of the Committee.
ATTACHMENTS
None
'IONEER
COMMUNITY ENEl?GY
PIONEER COMMUNITY ENERGY
AUDIT & FINANCE COMMITTEE
January 12, 2022
Minutes
Call to Order
Pioneer Community Energy Governing Board met in open session at 11:02 AM on January 12, 2022.
Pursuant to Government Code section 54953(e) and other applicable provisions of the Brown Act, the meeting was conducted via live streamed teleconference accessed and viewed at the following web link:
https://us06web.zoom.us/j/83479729793.
In order to protect public health and the safety of our Placer County and El Dorado County citizens, the Public Comment for the Pioneer Audit & Finance Committee Meeting will be offered through the Zoom platform. Public access to The Pioneer Audit & Finance Committee Meeting will be entirely by remote audio/visual participation. Therefore, the meeting will be closed to in-person public participation.
Citizens who wish to comment should be prepared to use the Zoom platform via computer or telephone. Public Comment will be opened for each agenda item in sequence, so be prepared to call in for the specific item you wish to comment on when the Committee Chair announces the item. Calls will not be connected if Public Comment has been closed for that item, and callers will be directed to call back if they are calling for a later agenda item.
In Attendance
Chair: Greg Janda, City of Rocklin
Vice Chair: Jeff Duncan, Town of Loomis
Director Dan Karleskint, City of Lincoln
Chair Janda presided over the meeting.
1) Agenda Approval
Approved the meeting agenda for January 12, 2022.
MOTION: Karleskint/Duncan. Vote: 3:0:0
AYES: Duncan, Janda, Karleskint.
2) Public Comment
Persons may address the Committee on items not on this agenda. Please limit comments to 3 minutes per person The Committee is not permitted to take any action on items addressed under Public Comment.
There were no comments from the public for items not listed on this agenda. 3) Approval of Consent Agenda All items on the Consent Agenda have been recommended for approval by the Executive Director. All Consent items will be approved by a single vote. Anyone may ask to address Consent items prior to the Committee acting, and the item may be moved for discussion.
a) Approved Minutes of the December 8, 2021 Audit & Finance Committee meeting.
MOTION: Duncan/Karleskint. Vote: 3:0:0
AYES: Duncan, Janda, Karleskint.
4) Audited Fiscal Year 2020-21 Financial Statements
a) Received a presentation on the Audited Fiscal Year 2020-21 Financial Statements by independent auditor Pisenti & Brinker.
Audit & Finance Committee
January 12, 2022
Finance & Administration Director Koehn expressed appreciation for the partnership between the independent auditor group Pisenti & Brinker and the Maher accountancy firm in producing the audited financial statements; and informed the Committee that the recent rate adjustment for 2021 vintage at 6% discount to PG&E being linked to the PG&E rate increase for March 2022, that the timing of the Mid-Year Budget would be better considered in March rather than February.
5) Update of Cyber Security with Automated Metering Infrastructure Audit a) Received a presentation on Cyber Security with Automated Metering Infrastructure Audit.
Executive Director Eckert commented that next to our employees, customer data is Pioneer’s greatest asset; that Pioneer takes cyber security seriously as a continuous effort beyond the audit; and expressed appreciation for Steve Lund, Program Specialist II, on his diligence in this area.
Executive Director Eckert informed the Committee that upcoming items for Board consideration at the January 20, 2022 meeting will also include a request for adding a fourth member to the Audit & Finance Committee as well as providing an update on PG&E Time-of-Use; and announced that the Committee will next meet in early March regarding the Mid-Year Budget. 6) Adjournment 11:25 AM
____________________________________
(Name), Committee Chair
Pioneer Community Energy
Audit & Finance Committee
ATTEST:
Minutes approved as presented by a majority vote
of the Audit & Finance Committee on March 3, 2022.
Teresa Willock, Board Secretary
ORAL PRESENTATION ONLY
THERE WILL BE NO WRITTEN
REPORT FOR ITEMS 2 - 6