Entry No. 1
PIONEER COMMUNITY ENERGY
GOVERNING BOARD
May 19, 2022
Minutes
Heard General Administration Functions, Part I.
Call to Order
Pioneer Community Energy Governing Board met in open session at 3:00 PM on May 19, 2022. Pursuant to Government Code section 54953( e) and other applicable provisions of the Brown Act, the meeting was conducted via live streamed teleconference accessed and viewed at the following web link:
https: //us06web .zoom. us/j/8996 72270 73 .
Roll Call
p A Title Name
X Chair Alice Dowdin Calvillo
X Alternate Director Jan Clark-Crets
X Director Wes Heathcock
X Director John Hidahl
X Director Jim Holmes
X Director Greg Janda
X Director Suzanne Jones
X Alternate Director Paul Joiner
X Director Dennis Thomas
Chair Dowdin Calvillo presided over the meeting.
Agenda Review
Agency
City of Auburn
Town of Loomis
City of Colfax
County of El Dorado
County of Placer
City of Rocklin
County of Placer
City of Lincoln
City of Placerville
Reviewed the meeting agenda for May 19, 2022 and made no amendments.
Public Comment
There were no comments from members of the public on items not listed on this agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
Approved minutes of the May 19, 2022 regular meeting.
1) Determined pursuant to Government Code Section 54953(e)(l) that, as a result of the COVID-19 state of emergency, conducting in-person public meetings would present imminent risks to the health or safety of attendees at the meetings of the Board of Directors and all other legislative bodies of Pioneer Community Energy (PCE), including all of the Board-appointed Committees; and 2) Directed that the meetings of the Board of Directors and all other legislative bodies of PCE be conducted by teleconferencing, pursuant to Government Code Section 54953(e), with an option for in-person attendance of up to five Directors
Received Quarterly Financial Reports through March 31, 2022.
Adopted Resolution 2022-9 approving the Asset Disposal Policy.
Adopted Resolution 2022-10 approving and authorizing the Executive Director to execute a renewal agreement with Maher Accountancy for accounting services from June 1, 2022 through June 30, 2023 for an amount not to exceed $215,250.
Governing Board Minutes
May 19, 2022
MOTION: Joiner/Thomas Vote: 9:0:0.
ROLL CALL: Dowdin Calvillo, Duncan, Heathcock, Hidahl, Holmes, Janda, Jones, Karleskint, Thomas.
No/Abstain: None.
Absent: None.
Entry No. 3
Received an overview of the long-term power prepay transaction.
Executive Director Eckert informed the Board that the related action items would be presented for consideration at the June 16, 2022 Board of Directors meeting.
Entry No. 4
Received a presentation on the proposed Fiscal Year 2022-23 Budget and provided direction as appropriate.
Finance & Administration Director Koehn informed the Board that next steps would be to 1) incorporate Audit & Finance Committee and Board feedback into the Recommended Budget; 2) update Budget with Latest Market Prices and Proforma; and 3) present the Recommended Budget for Board approval at the June 16, 2022 Board meeting.
Entry No. 5
Adopted Resolution 2022-11 1) Approving and authorizing the Executive Director to execute a Line of Credit and Letter(s) of Credit with Umpqua Bank, provided that the term does not extend beyond 5 years, interest costs does not exceed Prime + 1 %, and the annual Line of Credit fee does not exceed 1 %, and the Letter(s) of Credit Fee does not exceed 3% per annum on the required credit amount; and 2) Authorized the Executive Director to execute all documents deemed necessary to consummate the Line of Credit and Letter(s) of Credit with Umpqua Bank.
MOTION: Holmes/Heathcock. Vote: 9:0:0.
ROLL CALL: Dowdin Calvillo, Duncan, Heathcock, Hidahl, Holmes, Janda, Jones, Karleskint, Thomas.
No/Abstain: None.
Absent: None.
Director Jones excused herself from the meeting at 4:45 PM.
Entry No. 6
Received an update on PG&E's Time-of-Use transition in Pioneer Community Energy's service area.
Entry No. 7
Received report on PG&E's Enhanced Powerline Shutoff Program (EPSS) in Pioneer Community Energy's service area for 2022.
Director Janda excused himself from the meeting at 5:00 PM.
Entry No. 8
Heard General Administration Functions, Part II.
A. Board Member Communications
There were no reports from the Board Members.
B. Executive Director Communications
Executive Director Eckert provided an update regarding SB 881, to remove the autonomy and self-governance of CCAs through more oversight by California Public Utilities Commission especially in the area of biomass (oppose), which has been held in Senate Appropriations Committee for this year.
Governing Board Minutes
May 19, 2022
Reported that staff appreciates the Board's efforts to review the website to improve its effectiveness and to contribute to quality control; and announced that the official launch of the new website would be in early June.
General Counsel Khalsa provided an update on the legislation impacting the Brown Act: 1) AB 1944 passed out of the Local Government Committee on May 4 (Ayes 5, Noes 2) and went to the Assembly Floor, the Assembly third reading file date is set for May 12 and was last amended on April 18, 2022. 2) AB 2449 was referred to Assembly Committee on Local Government on March 3, 2022, and not aware of a hearing set at this point. Neither of these bills would require the address of a member's remote location to be included on the agenda, nor would it require the member's remote location to be made accessible to the public. General Counsel Khalsa continues to monitor activity and will notify the Board of any action taken.
Provided an update on SB 1383 regarding possible compliance through Biomass and found that Member Agencies of CCAs (Pioneer) currently would only get credit for organic waste in their jurisdiction that is converted into biomass and only if that waste was otherwise destined for a landfill. At this point and time there would not be a credit solely as a member agency of a CCA which participates in or has a contract for biomass conversion.
Chief Operating Officer Kang reported that some of the members thought that because Pioneer has an existing biomass procurement contract with SPI that credit would be given for Pioneer member agencies.
The focus is not on the electricity generated but on the organic waste that is diverted from the landfill to be used as energy. So, there would only be a credit if proved the organic waste came from within your jurisdiction and would have been diverted to a landfill if not used for biomass.
C. Informational Items
Received the Glossary of Terms.
D. Adjournment
The meeting adjourned at 5: 14 PM
ATTEST:
Minutes approved as presented by a majority vote of
the Governing Board on June 16, 2022.
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Teresa Willock, Board Secretary