Committee Members
Chair: Greg Janda, City of Rocklin
Vice Chair: Jeff Duncan, Town of Loomis
Daniel Karleskint, City of Lincoln
Dennis Thomas, City of Placerville
The Pioneer Audit & Finance Committee meeting will be live streamed and can be accessed and viewed at the following web link: https://us06web.zoom.us/j/84374410488.
Pursuant to AB 361 regarding public meetings held during the COVID-19 emergency, Committee members may attend this Audit & Finance Committee Meeting via teleconference. In order to protect public health and the safety of our Placer and El Dorado County residents, public access will be entirely by remote audio/visual participation, and the meeting will be closed to in-person public participation. Residents who wish to comment should be prepared to use the Zoom platform via computer or telephone. Public comment will be opened for each agenda item in sequence.
How to Participate Using Zoom
You can join the meeting using the following link: https://us06web.zoom.us/j/84374410488.
When you join the meeting, you will be muted by default. To inform the Clerk that you would like to make a public comment, you will use the “Raise Hand” feature.
Public Comment via Computer or Smartphone
If you would like to make a comment, you will use the “Raise Your Hand” feature. Please note that you should only raise your hand during the item to which you will comment. Instructions for using the “Raise Hand” feature when using a computer or mobile device can be found at the link below:
https://support.zoom.us/hc/en-us/articles/205566129-Raising-your-hand-in-a-webinar Public Comment via telephone (Audio Only Option)
1. Dial 1 (669) 900-6833
2. When asked for the meeting ID, enter 843 7441 0488 #
3. When asked for your participant ID, press # to continue
4. You will be muted by default. To inform the Clerk that you would like to make a comment during each agenda item, dial *9 to “Raise your hand.” When it is your turn to speak, the clerk will identify you by the last three digits of your phone number, at that time dial *6 to unmute yourself and state your name and comment for the record. Please note that you should only raise your hand during the item to which you will comment.
Audit & Finance Committee Agenda
September 19, 2022 1:00 PM
Pioneer Community Energy Offices
2510 Warren Drive, Suite B, Rocklin, CA 95677
COMMUNITY ENERGY
I. GENERAL ADMINISTRATIVE FUNCTION – PART I
A. CALL TO ORDER
1. Roll Call
B. PUBLIC COMMENT
Persons may address the Audit & Finance Committee on items not on this agenda. Please limit comments to 3 minutes per person The Committee is not permitted to take any action on items addressed under Public Comment.
C. AGENDA REVIEW
II. CONSENT AGENDA
1) APPROVAL OF THE CONSENT AGENDA
All items on the Consent Agenda have been recommended for approval by the Executive Director. All Consent items will be approved by a single vote. Anyone may ask to address Consent items prior to the Committee acting, and the item may be moved for discussion. a) Meeting Minutes for Approval
Approve Minutes of the May 11, 2022 Committee Meeting.
2) REGULAR AGENDA
2) Energy Prepay Bond Transaction Update (DISCUSSION - KOEHN) a) Receive Energy Prepay Bond Transaction update from [consultant name], [title]. 3) Financial Audit Kick-Off (DISCUSSION - KOEHN)
a) Receive a report from independent auditor, Pisenti & Brinker LLP.
III. GENERAL ADMINISTRATIVE FUNCTION – PART II
A. ADJOURNMENT
Affidavit of Posting
I, Teresa Willock, Board Clerk, declare under penalty of perjury that the foregoing agenda for the September 19, 2022 meeting of the Pioneer Community Energy Audit & Finance Committee was posted and available for public review on September 9, 2022 at the offices of Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, CA 95677 and on the Pioneer website at: https://pioneercommunityenergy.org/about-us/meetings-and-agendas/.
Pioneer Community Energy is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
PIONEER COMMUNITY ENERGY
AUDIT & FINANCE COMMITTEE
May 11, 2022
Minutes
Entry No. 1
Heard General Administrative Functions, Part I.
Call to Order
Pioneer Community Energy Audit & Finance Committee met in open session at 1:01 PM on May 11, 2022. Pursuant to Government Code section 54953(e) and other applicable provisions of the Brown Act, the meeting was conducted via live streamed teleconference accessed and viewed at the following web link: https://us06web.zoom.us/j/83809010684.
In order to protect public health and the safety of our Placer County and El Dorado County citizens, the Public Comment for the Pioneer Audit & Finance Committee Meeting will be offered through the Zoom platform. Public access to The Pioneer Audit & Finance Committee Meeting will be entirely by remote audio/visual participation. Therefore, the meeting will be closed to in-person public participation.
Citizens who wish to comment should be prepared to use the Zoom platform via computer or telephone. Public Comment will be opened for each agenda item in sequence, so be prepared to call in for the specific item you wish to comment on when the Committee Chair announces the item. Calls will not be connected if Public Comment has been closed for that item, and callers will be directed to call back if they are calling for a later agenda item.
Roll Call
P A Title Name
x Chair Greg Janda, City of Rocklin
x Vice Chair Jeff Duncan, Town of Loomis
x Member Dan Karleskint, City of Lincoln
x Member Dennis Thomas, City of Placerville
Public Comment
There were no comments from the public for items not listed on this agenda.
Agenda Review
Reviewed the meeting agenda for May 11, 2022, with no amendments made to the agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
Approved Minutes of the March 3, 2022 Audit & Finance Committee meeting.
MOTION: Duncan/Thomas. Vote: 4:0:0
ROLL CALL VOTE: Duncan, Janda, Karleskint, Thomas.
No/Abstain: None.
Absent: None.
Entry No. 3
Received presentation of the FY 2022-23 proposed Budget and provided feedback to be incorporated with the Recommended Budget for Board approval on June 16, 2022.
Entry No. 4
Received presentation of the Long-Term Power Prepay Update; and were informed of the next steps including 1) the Financial Advisor presentation of the Power Prepay Introduction and notifying Board of Prepaid Supplier RFP award at the May Board meeting; and 2) presentation of the Legal Counsel contracts for approval at the June Board meeting.
Audit & Finance Committee
May 11, 2022
Entry No. 5
To provide liquidity and broaden the pool of energy suppliers, the Audit and Finance Committee recommends that the Board approve 1) Obtaining a Line of Credit and Letter(s) of Credit from Umpqua Bank; and 2) Authorizing the Executive Director to execute all documents deemed necessary to consummate the necessary agreements.
MOTION: Duncan/Karleskint. Vote: 4:0:0
ROLL CALL VOTE: Duncan, Janda, Karleskint, Thomas.
No/Abstain: None.
Absent: None.
Entry No. 6
Heard General Administrative Functions, Part II.
The meeting adjourned at 2:43 PM.
ATTEST:
Minutes approved as presented by a majority vote of the Audit & Finance Committee on September 19, 2022.
Teresa Willock, Board Secretary
ORAL PRESENTATIONS ONLY
THERE WILL BE NO WRITTEN
REPORTS FOR THESE ITEMS
ITEM # 2 & 3